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Program Assistant Jobs in Gainesville, FL (NOW HIRING)

ECS4KIDS

After-School Program Assistant

Chiefland, FL

$16.59/hr

Under the direction of the Center Manager, the After-School Program Assistant supports safe, engaging after-hours programming for children. This role ensures constant visual supervision, leads age ...

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Program Assistant information

See Gainesville, FL salary details

$19.5K

$41.4K

$57.1K

How much do program assistant jobs pay per year?

As of May 29, 2026, the average yearly pay for program assistant in Gainesville, FL is $41,424.00, according to ZipRecruiter salary data. Most workers in this role earn between $34,000.00 and $43,000.00 per year, depending on experience, location, and employer.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Gainesville, FL? The most popular types of Program jobs in Gainesville, FL are:
What cities near Gainesville, FL are hiring for Program Assistant jobs? Cities near Gainesville, FL with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Gainesville, FL as of May 2026, with employment types broken down into 1% Internship, 1% As Needed, 49% Full Time, 46% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, and 4% Remote job distribution, with an average salary of $41,424 per year, or $19.9 per hour.
Undergraduate Program Assistant

Undergraduate Program Assistant

University of Florida

Gainesville, FL • On-site

$20 - $22/hr

Full-time

Retirement, PTO

Posted 3 days ago

University Of Florida rating

7.3

Company rating: 7.3 out of 10

Based on 106 frontline employees who took The Breakroom Quiz

304th of 529 rated colleges and universities

Job description

Undergraduate Program Assistant
Job no: 540003
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department:16040100 - LS-ANTHROPOLOGY-GENERAL
Classification Title:
Administrative Assistant II
Classification Minimum Requirements:
High school diploma or equivalent and four years of relevant experience.
Job Description:
The Undergraduate Program Assistant supports the administration and daily operations of the department's undergraduate program and departmental business activities. This position collaborates with faculty, students, and university partners to coordinate academic processes, maintain student and program records, support HR and payroll functions, assist with purchasing activities, and contribute to departmental events and initiatives. The role requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple deadlines while following university policies and procedures.
Academic Program Administration
  • Coordinate undergraduate admissions paperwork, application processing, and file tracking in partnership with the Undergraduate Coordinator.
  • Assist undergraduate students with registration, independent study setup, general policy questions, and related academic paperwork.
  • Coordinate grade submission processes, change-of-grade forms, post-add/drop requests, classroom assignments, ad hoc room scheduling, and independent study/research course sections.
  • Support undergraduate program web page updates, program templates, course effort data, and backup preparation for FAR and effort reporting.
  • Assist with planning and execution of departmental events, including receptions, open houses, holiday parties, and recruitment weekends.

Human Resources and Payroll Support
  • Process OPS and STAS appointments, onboarding paperwork, UFID creation, Person of Interest ePAFs, and directory affiliations.
  • Coordinate departmental payroll processing, including distribution entry and tracking, preliminary and final paylist review, and payroll adjustments.
  • Support time reporting and approval processes for faculty and student employees.
  • Assist search committees with search paperwork and candidate visit coordination.

Financial Administration
  • Coordinate vendor applications, requisitions, purchase orders, software purchases and renewals, and P-Card transactions.
  • Support purchasing for faculty and students, including subscriptions, professional memberships, fees, service items, and independent contractors.

Expected Salary:
The salary is $20.00 - $22.00
This is a TEAMS position and is eligible for a suite of excellent benefits, retirement options, and paid leave.
Required Qualifications:
High school diploma or equivalent and four years of relevant experience.
Preferred:
  • Working knowledge of myUFL, PeopleSoft, and UF academic-administrative systems.
  • Experience supporting undergraduate academic programs, student records, course scheduling, grading, or student services.
  • Strong organizational, written communication, and interpersonal skills.
  • Ability to manage multiple deadlines, maintain accuracy, and protect confidential information.
  • Experience with payroll, appointments, purchasing, or related university administrative processes.

Special Instructions to Applicants:
To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Health Assessment Required:No
Advertised: 27 May 2026 Eastern Daylight Time
Applications close: 07 Jun 2026 Eastern Daylight Time
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About University of Florida

Sourced by ZipRecruiter

The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

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