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Program Assistant Jobs in Cupertino, CA (NOW HIRING)

Hope Services

Assistant Program Manager

San Jose, CA · On-site

$78.12 - $83.70/hr

Summary Assists in managing a program, providing multiple services to clients at the counseling center. Assists in supervision, hiring and training staff, budgeting and contract fulfillment, and ...

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Program Assistant information

See Cupertino, CA salary details

$26.5K

$56.4K

$77.7K

How much do program assistant jobs pay per year?

As of Sep 3, 2026, the average yearly pay for program assistant in Cupertino, CA is $56,408.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,300.00 and $58,600.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Cupertino, CA?

The most popular types of Program jobs in Cupertino, CA are:

What job categories do people searching Program Assistant jobs in Cupertino, CA look for?

The top searched job categories for Program Assistant jobs in Cupertino, CA are:

What cities near Cupertino, CA are hiring for Program Assistant jobs?

Cities near Cupertino, CA with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Cupertino, CA as of August 2026, with employment types broken down into 65% Full Time, 21% Part Time, and 14% Temporary. Highlights an 100% In-person job distribution, with an average salary of $56,408 per year, or $27.1 per hour.

Front Desk & Program Assistant (Bilingual - Spanish)

Hively

Pleasanton, CA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 7 days ago

Job description

Who We Are
Hively's mission is to build meaningful connections with families and communities, ensuring access to resources every child in Alameda County needs to thrive. Our vision is to transform the lives of children and families to benefit all communities and ensure a promising future for generations to come. We believe that through subsidized child care, mental health support, and community services centered in families of all types and backgrounds, we can profoundly impact the communities we serve. If this resonates with you, we invite you to apply to join our team.
Our Team & Culture
Our Team at Hively is a passionate and diverse group of individuals from a wide range of different lived experiences, backgrounds and professional expertise. We strive every day to create an environment for families and staff that is inclusive and welcoming of different experiences and perspectives. We prioritize learning, listening, and growing together and to foster a culture of respect.
The Opportunity
The Front Desk & Program Assistant is the welcoming face of Hively's Pleasanton office and serves as an initial point of contact for families, visitors, and community partners. This position provides day-to-day support for Hively's Family Resource Center, connects families with child care and community resources, and provides administrative and program support across the organization. The ideal candidate is warm, approachable, organized, resourceful, and enjoys helping people.
What You Will Do:
Welcome & Support Families
  • Serve as a welcoming first point of contact for families, visitors, and community partners at Hively's Pleasanton office.
  • Help families identify and access Hively programs, child care resources, and other community services based on their individual needs.
  • Provide child care referrals and educational resources to families and help guide them through the process of identifying and securing quality child care.
  • Help families navigate enrollment and application processes for programs such as CalFresh,
  • Connect families with the appropriate Hively staff, departments, or external community resources when additional assistance is needed.
  • Provide Spanish-language assistance to families as needed.

Manage the Family Resource Center
  • Manage the day-to-day operations of Hively's Pleasanton Family Resource Center and Community Closet.
  • Maintain a welcoming, clean, organized, and well-stocked environment for families.
  • Receive, organize, sort, label, and store donated items and supplies.
  • Coordinate donation drop-offs and local donation pick-ups as needed.
  • Maintain appropriate records for donations and provide receipts to donors.
  • Prepare and maintain family enrollment welcome bags and other resources distributed to families.
  • Help coordinate and oversee volunteers supporting Family Resource Center activities.

Provide Program & Office Support
  • Provide administrative and program support to Hively teams as needed, including Community Services, Intake, Provider Support, and Referral teams.
  • Provide cross-trained coverage to help ensure families continue receiving timely assistance when other team members are unavailable.
  • Support community events, volunteer activities, outreach efforts, trainings, and other special projects.
  • Assist with the collection and tracking of client surveys and other program information.
  • Enter and maintain accurate client, referral, donation, and service information in Hively systems.
  • Use tools such as Google Workspace, Zendesk, and Notion to maintain records, resources, and internal information.
  • Assist with general Pleasanton office needs, including maintaining shared spaces, organizing resources and supplies, and distributing incoming mail.
  • Travel to other Hively locations throughout Alameda County to support programs, outreach activities, and special events as needed.
  • Perform other duties as assigned.

What you should bring:
  • Bilingual fluency in English and Spanish.
  • Experience working directly with families, clients, customers, or community members.
  • Strong customer-service skills and a warm, approachable communication style.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple responsibilities and adjust priorities throughout the day.
  • Ability to communicate clearly and professionally, both verbally and in writing.
  • Ability to build positive working relationships with people from diverse backgrounds.
  • Comfort learning and using technology, including Google Workspace or Microsoft Office.
  • Ability to handle confidential information with discretion.
  • A collaborative, flexible approach and willingness to help wherever needed.
  • Reliable transportation for occasional local donation pick-ups and travel between Hively locations.
  • Ability to occasionally work evenings or weekends for community events and outreach activities.

Preferred Knowledge, Skills and Abilities:
  • Experience working in a nonprofit, human services, family services, or community-based organization.
  • Experience providing services to diverse communities.
  • Experience with Zendesk or another CRM, ticketing, or client-management system.
  • Experience connecting families with community resources or public-benefit programs.

Physical Requirements:
  • Ability to sit at a desk, conference table, or in meeting rooms of various configurations for extended amounts of time
  • Ability to stand for extended amounts of time
  • Manual dexterity to use a telephone and computer
  • Facility to hear and understand speech at normal room levels, and to hear and understand speech on phone
  • Facility to speak in audible tones so that others may understand clearly in normal conversations and over the telephone
  • Physical agility to lift and carry up to 20 pounds and to bend, stoop, walk and reach overhead
  • Physical agility to push/pull, squat, twist and turn
  • Mental acuity to perform the essential functions of this position in an accurate and timely fashion; to make good judgments and decisions; and to evaluate the results of decisions and judgments

$26.88 - $28.90 an hour
Salary ranges are based on industry data, and final employment offer will be determined based upon factors including but not limited to an applicant's experience, specialized skills, and internal alignment.
Benefits
* Medical, dental, and vision plans covered at 100% for the employee
* Health & Dependent Care FSA
* 14 Paid Holidays + 4 flex holidays, including your birthday!
* Generous paid time off policy (over 3 weeks per year)
* Tuition Reimbursement ($1,000/year)
* Employee Appreciation Program
* Life & Long Term Disability Insurance covered 100% by Hively
* 403(b) plan
* SEP-IRA plan with an employer contribution of 5% of annual salary
* Learning & Development Opportunities
* Financial wellness program with unlimited access to personal financial advisors
* Industry competitive salary ranges
* Note: Benefits described apply to full-time, permanent positions only. Internships, temporary, part-time, or contract roles are not generally eligible for most benefits.
Welcoming Candidates from All Backgrounds
Hively is proud to be an equal opportunity employer. We welcome applicants of any educational background, gender identity and expression, sexual orientation, religion, ethnicity, age, socioeconomic status, disability, and veteran status.
Please note that applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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