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Program Assistant Nonprofit Jobs in Indiana (NOW HIRING)

Ksmcpa

Audit Manager, Not-for-Profit

Indianapolis, IN · Hybrid

$99K - $130K/yr

... program determination, and compliance testing, including assistance in reporting of findings, as ... * Assist in the preparation of complex not-for-profit financial statements, including those with ...

City Of Gary

Asst. Youth Services Coordinator

Gary, IN · On-site

$40K/yr

Monitor participant attendance, workplace performance, and program participation, conducting ... Support outreach, recruitment, and partnership efforts with schools, businesses, nonprofit ...

LifeWise Academy

Program Director

Middlebury, IN

Oversee communication, scheduling, enrollment and basic administrative tasks * Assist with ... Thrive in ministry, nonprofit, education or community leadership settings * Are self-motivated ...

LifeWise Academy

Program Director

Brazil, IN

Oversee communication, scheduling, enrollment and basic administrative tasks * Assist with ... Thrive in ministry, nonprofit, education or community leadership settings * Are self-motivated ...

LifeWise Academy

Program Director

Middlebury, IN · On-site

Oversee communication, scheduling, enrollment and basic administrative tasks * Assist with ... Thrive in ministry, nonprofit, education or community leadership settings * Are self-motivated ...

LifeWise Academy

Program Director

Brazil, IN

Oversee communication, scheduling, enrollment and basic administrative tasks * Assist with ... Thrive in ministry, nonprofit, education or community leadership settings * Are self-motivated ...

LifeWise Academy

Program Director

Union City, IN · On-site

Oversee communication, scheduling, enrollment and basic administrative tasks * Assist with ... Thrive in ministry, nonprofit, education or community leadership settings * Are self-motivated ...

LifeWise Academy

Program Director

Marion, IN · On-site

Oversee communication, scheduling, enrollment and basic administrative tasks * Assist with ... Thrive in ministry, nonprofit, education or community leadership settings * Are self-motivated ...

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All JobsProgram Nonprofit JobsProgram Assistant Nonprofit JobsProgram Assistant Nonprofit Jobs in Indiana

Program Assistant Nonprofit information

What does a program assistant do in a nonprofit organization?

A Program Assistant in a nonprofit organization supports program managers and directors by coordinating activities, handling administrative tasks, and communicating with participants or stakeholders. They may help organize events, manage schedules, track program data, and assist with reporting or grant applications. Their role is essential for ensuring programs run smoothly and achieve their intended impact. Program Assistants often serve as a key link between staff, volunteers, and the community.

What skills and qualifications are needed to thrive as a program assistant in a nonprofit organization?

To thrive as a Program Assistant in a nonprofit, you need excellent organizational skills, attention to detail, and a relevant educational background such as a bachelor's degree in a related field. Familiarity with donor databases, project management software, and proficiency in Microsoft Office Suite are commonly expected. Strong interpersonal communication, adaptability, and a passion for the nonprofit's mission are valuable soft skills. These abilities ensure efficient program support, smooth coordination of activities, and effective stakeholder engagement, which are critical for advancing the organization's goals.

How does a program assistant in a nonprofit organization typically collaborate with other team members and departments?

Program Assistants in nonprofit organizations often work closely with program managers, volunteers, and other staff to coordinate activities and ensure smooth program delivery. They may assist with event planning, outreach, and reporting, requiring frequent communication across departments such as development, communications, and finance. Effective collaboration is key, as Program Assistants help facilitate information flow and support various projects, ensuring organizational goals are met efficiently. This role offers valuable exposure to multiple facets of nonprofit operations, which can be beneficial for career advancement within the sector.

What is the difference between Program Assistant Nonprofit vs Program Coordinator Nonprofit?

AspectProgram Assistant NonprofitProgram Coordinator Nonprofit
Required CredentialsAssociate's degree or relevant experienceBachelor's degree often preferred
Work EnvironmentSupportive, entry-level roles in nonprofit settingsMore responsibility for program implementation
Employer & Industry UsageCommon in nonprofit organizations for administrative supportUsed for overseeing specific programs or projects
Search & Comparison IntentUnderstanding entry-level roles and responsibilitiesClarifying roles with more project management duties

While both roles support nonprofit programs, the Program Assistant Nonprofit typically handles administrative tasks and provides support, whereas the Program Coordinator Nonprofit takes on more responsibility for managing and coordinating specific programs. The choice depends on experience level and desired scope of work.

What are popular job titles related to Program Assistant Nonprofit jobs in Indiana?

For Program Assistant Nonprofit jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Program Assistant Nonprofit jobs in Indiana look for?

The top searched job categories for Program Assistant Nonprofit jobs in Indiana are:

What cities in Indiana are hiring for Program Assistant Nonprofit jobs?

Cities in Indiana with the most Program Assistant Nonprofit job openings:

Program Assistant Nonprofit jobs near you
Infographic showing various Program Assistant Nonprofit job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, and 4% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Controller (Nonprofit Organization)

Indianapolis, IN • On-site

Jewish Federation of Greater Indianapolis, Inc
Non-Profits • 11 - 50 employees
Learn more about Jewish Federation of Greater Indianapolis, Incexternal

$100 - $125/hr

Other

Posted 13 days ago

Job description

Job Description: Controller (Nonprofit Organization) Position Overview

The Controller plays a key leadership role in supporting the financial strength and mission of the organization through accurate accounting, effective internal controls, and timely financial reporting. This position manages complex accounting functions—including fund accounting, endowment reporting, revenue and expense tracking, payroll oversight, and compliance support—and provides guidance to accounting staff.

The ideal candidate brings strong technical expertise, sound judgment, and a collaborative spirit suitable for a mission‑driven nonprofit environment.

Key Responsibilities Accounts Receivable (A/R) & Revenue Management
  • Oversee the generation and review of A/R aging reports.
  • Ensure timely and accurate posting of payments to donor, customer, grant, and program revenue accounts.
  • Prepare and issue invoices for grants, contracts, programs, and other receivables.
  • Perform and/or supervise collections follow‑up to ensure healthy cash flow.
Accounts Payable (A/P)
  • Review and monitor A/P aging reports.
  • Oversee the entry and coding of vendor bills to ensure alignment with program, grant, and fund restrictions.
  • Process or approve check runs and electronic payments in accordance with internal control policies.
General Accounting & Fund Activity
  • Prepare and review journal entries with appropriate documentation.
  • Lead month‑end close activities to ensure accuracy and timeliness.
  • Compile and analyze financial information to support general ledger integrity.
  • Prepare monthly financial statements, including Statement of Activities, Statement of Financial Position, and related schedules.
  • Investigate and resolve accounting discrepancies and complex reconciliation issues.
  • Perform and oversee bank reconciliations.
  • Prepare and reconcile endowment activity and reporting, ensuring compliance with donor restrictions.
  • Conduct inter‑agency or inter‑fund reconciliations.
  • Manage and reconcile SKIP activities (system, fund, program, or other designated process).
Payroll & Personnel Cost Accounting
  • Prepare and oversee payroll processing, ensuring accurate cost allocations to grants and programs.
  • Manage payroll entries from self‑service systems and maintain complete payroll records.
  • Ensure compliance with payroll policies and support reporting for grants or restricted funding.
Internal Controls, Compliance & Audit Support
  • Supervise staff responsible for cash collections and ensure adherence to nonprofit cash‑handling and deposit procedures.
  • Serve as a key contact for internal and external auditors.
  • Assist with preparation of audit schedules, supporting documentation, and year‑end entries.
  • Support preparation of materials for the annual Form 990.
Other Responsibilities
  • Provide financial data for grant reports, donor reporting, and board presentations.
  • Support process improvements aimed at strengthening transparency and financial stewardship.
  • Provide guidance or training to junior accounting staff as needed.
  • Perform other duties as assigned.
Qualifications
  • Bachelor’s degree in Accounting, Finance, or related field required; CPA or progress toward CPA preferred.
  • 5+ years of accounting experience, with nonprofit and fund accounting experience strongly preferred.
  • Strong understanding of GAAP and nonprofit accounting standards.
  • Proficiency with accounting software; experience with nonprofit systems such as MIP, Blackbaud, or QuickBooks Nonprofit is a plus.
  • Advanced Excel skills and strong analytical abilities.
  • Excellent attention to detail, accuracy, and deadline management.
  • Strong interpersonal and communication skills, with the ability to collaborate across departments.
  • Commitment to supporting the mission and values of the organization.
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