Prep Coordinator Jobs (NOW HIRING)

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

NBCU’s Filmmaker & Content Strategies team has an opportunity for a Coordinator to support the Executive Vice President.  Filmmaker & Content Strategies is aligned with Production Development to partner with filmmakers, producers and development executives to build upon the Studio’s inclusive pool of breakout talent and be a resource to content creators in embracing NBCUniversal’s commitment to authentic storytelling across Universal Pictures, Focus Features and DreamWorks Animation.   

In this role, you will act as a seamless extension of the EVP, Filmmaker & Content Strategies, ensuring that the department’s vision is executed at the highest standards.

This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global operations. The ideal candidate will be a detail-oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure, and a good sense of humor.

The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must have an entrepreneurial sensibility, be able to work successfully in a team environment, and build effective working relationships inside and outside the group.

Responsibilities:

• GENERAL ADMININSTRATIVE – Tracking delivery/completion on action items generated by the Executive Vice President; Preparing and processing of expense reports and invoices; taking and disseminating meeting notes; maintaining digital and paper files; stocking team office supplies.
• CALENDAR MAINTENANCE– Management of logistics-heavy complex schedule (including travel) and coordinating a high volume of meetings with internal and external stakeholders. Researching and compiling preparation material ahead of all scheduled meetings.
• EXECUTIVE PREP – Coordinating logistics and necessary prep materials for internal and external meetings, panels and/or media interviews.
• TRAVEL COORDINATION – Booking any domestic and international travel, securing cars, accommodations, event panels, meetings, and/or reservations; build detailed travel itineraries
• PRESENTATION DESIGN – Develop and design PowerPoint meeting presentations and Canva elements
• EVENT EXECUTION -- Organize timelines, logistics, prep for team activities and industry events such as offsites, panels, screenings, etc.
• PROJECT COORDINATION – Supporting the coordination and execution of above-the-line talent initiatives; contributing content and design elements to the Trend Breakers e-resource; supporting external partnerships (e.g. AFI, Sundance, etc…);
• CONTENT SUPPORT – Review scripts, cuts, marketing materials, casting breakdowns etc.

• 3+ years of experience assisting at the executive level or equivalent in the capacity listed above
• Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, SharePoint, Excel, OneNote, Canva) and FileMaker

Desired Characteristics:

• Ability to anticipate needs and problem solve.
• Strong time and project management skills.
• Basic understanding of the film development process
• Knowledge of industry literary and talent agencies and management companies.
• Familiar with emerging talent and trends coming from social media platforms and influencers

Additional Requirements:

• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $57,928 - $66,456.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.