Practice Coordinator Jobs in Appleton, WI (NOW HIRING)

The Talent Acquisition Coordinator (Contract Recruiter) provides dedicated recruiting support during a critical high-volume hiring period through the end of the calendar year. In this role, you partner closely with hiring teams to manage a large number of open positions while ensuring an efficient, organized, and positive experience for every candidate. You focus primarily on recruitment coordination, interview scheduling, candidate communication, onboarding support, and overall talent acquisition process management, with the flexibility to assist with full-cycle recruiting for hourly manufacturing and technical roles as hiring needs evolve.
Responsibilities

• Support recruitment efforts in a high-volume hiring environment, ensuring timely and accurate execution of all recruiting activities.
• Coordinate interviews between candidates, hiring teams, and recruiting partners, managing calendars and logistics to create a smooth process.
• Maintain candidate pipelines and ensure consistent, timely follow-up with candidates throughout the hiring process.
• Assist with candidate sourcing and talent funnel management to help identify and attract qualified applicants.
• Schedule interviews, assessments, and hiring events, confirming details and communicating updates to all stakeholders.
• Support onboarding activities, including new hire documentation, coordination of start details, and process follow-through.
• Track candidate movement through the recruitment lifecycle and maintain accurate, up-to-date records in applicant tracking systems.
• Partner closely with recruiters and hiring teams to ensure a seamless, professional, and positive hiring experience for candidates.
• Assist with recruiting efforts for technical and manufacturing positions as needed, including coordination and support for hourly roles.
• Provide administrative support to the Talent Acquisition function, including generating reports, maintaining metrics, and coordinating processes.
• Screen resumes and track candidate applications to help identify qualified talent and maintain organized recruitment workflows.
• Schedule meetings and coordinate communication among candidates, recruiters, and hiring teams to keep processes moving efficiently.

Essential Skills

• Previous experience in talent acquisition, recruiting coordination, human resources, or a closely related field.
• Demonstrated ability to support recruitment and hiring activities in a fast-paced, high-volume environment.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Experience scheduling interviews and coordinating recruitment activities across multiple hiring teams and functions.
• Excellent verbal and written communication skills, with the ability to build positive relationships with candidates and internal partners.
• Proficiency with Microsoft Office applications, including tools for scheduling, documentation, and reporting.
• Hands-on experience using applicant tracking systems (ATS) to manage candidate records and recruitment workflows.
• Ability to work independently while collaborating effectively with recruiting and hiring teams.
• Attention to detail and strong administrative skills for tracking resumes, managing candidate data, and maintaining accurate documentation.

Additional Skills & Qualifications

• Experience supporting high-volume recruiting environments is preferred.
• Recruiting or coordination experience supporting manufacturing, production, technician, or skilled trade positions is an advantage.
• Exposure to full-cycle recruiting processes, including sourcing, screening, interview coordination, and onboarding.
• Experience managing large candidate pipelines and maintaining recruitment metrics and reports.
• Experience in technical recruiting, hiring, and full-cycle recruitment activities is beneficial.
• Familiarity with talent acquisition processes such as candidate sourcing, resume screening, and recruitment administration.
• Ability to use scheduling tools and coordination practices to organize interviews, meetings, and hiring events effectively.

Work Environment
This is a fully onsite contract position based in Neenah, Wisconsin. You work on location throughout the assignment, collaborating closely with recruiting and hiring teams in a fast-paced, high-volume hiring environment. The role involves extensive use of applicant tracking systems and Microsoft Office applications, as well as regular interaction with candidates, recruiters, and hiring stakeholders. The schedule follows standard business hours, with flexibility as needed to support interview coordination and hiring events. The setting is professional and office-based, focused on efficient talent acquisition processes and a positive candidate experience.
Job Type & Location
This is a Contract position based out of Neenah, WI.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Neenah,WI.
Application Deadline
This position is anticipated to close on Sep 7, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.