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Practice Coordinator Jobs in Madison, WI (NOW HIRING)

First Choice Dental

Treatment Coordinator Ortho

Madison, WI · On-site

$19.50 - $25.25/hr

Proficiency with dental practice management software and standard office productivity tools. Preferred Qualifications * Experience as a Treatment Coordinator or in dental office administration.

First Choice Dental

Treatment Coordinator Ortho

Madison, WI · On-site

$19.50 - $25.25/hr

Proficiency with dental practice management software and standard office productivity tools. Preferred Qualifications: * Experience as a Treatment Coordinator or in dental office administration.

Aspen Dental

Patient Coordinator

Madison, WI · On-site

$18 - $21/hr

When you join our team as a Patient Coordinator, which at Aspen we call Patient Experience ... When you join an Aspen Dental practice, you'll participate in a four-week training program to ...

Aspen Dental

Patient Coordinator

Madison, WI · On-site

$18 - $21/hr

When you join our team as a Patient Coordinator, which at Aspen we call Patient Experience ... When you join an Aspen Dental practice, you'll participate in a four-week training program to ...

Aspen Dental

Patient Coordinator

Madison, WI · On-site

$18 - $21/hr

When you join our team as a Patient Coordinator, which at Aspen we call Patient Experience ... When you join an Aspen Dental practice, you'll participate in a four-week training program to ...

Smile Brands

Patient Care Coordinator

Portage, WI

$19 - $21/hr

As the face of our practice, you'll play an essential role in building lasting relationships with patients while keeping the front office running efficiently. From coordinating appointments and ...

Vogel Bros. Building Co

MEP Coordinator

Madison, WI · On-site

Attend BIM meetings as needed to provide technical guidance or best practices for project teams during the coordination phase of the project. * Assist the MEP Project Manager with constructability ...

Paradigm Oral Health

Scheduling Coordinator

Madison, WI · On-site

$18 - $22.75/hr

Scheduling Coordinator Center for Oral and Maxillofacial Surgery and Dental Implants Full Time | ... We are an elite oral surgery practice that is committed to exceptional care for our patients and ...

Paradigm Oral Surgery

Scheduling Coordinator

Madison, WI · On-site

$18 - $22.75/hr

We are an elite oral surgery practice that is committed to exceptional care for our patients and ... The role of the Scheduling Coordinator is critical in providing exceptional patient care resulting ...

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All JobsPractice JobsPractice Coordinator JobsPractice Coordinator Jobs in Madison, WI

Practice Coordinator information

See Madison, WI salary details

$15

$25

$36

How much do practice coordinator jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for practice coordinator in Madison, WI is $25.85, according to ZipRecruiter salary data. Most workers in this role earn between $23.27 and $26.63 per hour, depending on experience, location, and employer.

What is a practice coordinator?

Practice Coordinators are administrative professionals who manage the daily operations of a medical or healthcare practice. They handle scheduling, patient communications, billing, and ensure that the office runs smoothly. Practice Coordinators also serve as a liaison between patients, healthcare providers, and insurance companies, helping to resolve issues and streamline processes. Their organizational skills and attention to detail are vital for maintaining efficient and effective healthcare delivery.

How does a practice coordinator typically collaborate with healthcare providers and administrative staff?

A Practice Coordinator acts as a vital link between healthcare providers, such as physicians and nurses, and the administrative team. They facilitate smooth scheduling, ensure patient records are up-to-date, and help manage communication regarding patient care and office policies. Daily, they may coordinate meetings, relay important information, and assist with resolving any logistical issues that arise. This collaborative environment requires strong communication skills and adaptability, as the coordinator must balance the needs of both clinical and administrative staff to maintain efficient practice operations.

What are the key skills and qualifications needed to thrive as a practice coordinator, and why are they important?

To thrive as a Practice Coordinator, you need strong organizational skills, knowledge of healthcare administration, and typically an associate’s or bachelor’s degree in health administration or a related field. Familiarity with practice management software, electronic health records (EHR), and scheduling systems is essential. Excellent communication, problem-solving abilities, and attention to detail are vital soft skills for managing staff and ensuring patient satisfaction. These skills are important to efficiently coordinate operations, support clinical teams, and maintain a smooth workflow in a healthcare practice.

What is the difference between Practice Coordinator vs Medical Office Assistant?

AspectPractice CoordinatorMedical Office Assistant
CredentialsTypically requires healthcare administration experience or certificationsUsually requires medical office administration training or certification
Work EnvironmentManages practice operations, coordinates staff, and handles administrative tasks in clinics or healthcare facilitiesPerforms clerical duties, patient scheduling, and front desk tasks in medical offices
Employer & Industry UsageUsed in clinics, hospitals, and healthcare practices for operational rolesCommonly employed in outpatient clinics, medical offices, and healthcare settings for administrative support

The Practice Coordinator and Medical Office Assistant roles both support healthcare operations but differ mainly in scope. Practice Coordinators focus on managing practice operations and staff, often requiring healthcare administration experience. Medical Office Assistants primarily handle clerical and front desk duties, with a focus on patient interaction and scheduling. Both roles are essential in healthcare settings but serve different functions within the practice.

Is a practice coordinator a manager?

A practice coordinator is typically not a manager but rather a support role responsible for scheduling, patient communication, and administrative tasks within a healthcare practice. They often work under the supervision of managers or administrators and may assist with operational workflows but do not usually have managerial authority or direct staff oversight.

What are the most commonly searched types of Practice jobs in Madison, WI?

The most popular types of Practice jobs in Madison, WI are:

What are popular job titles related to Practice Coordinator jobs in Madison, WI?

For Practice Coordinator jobs in Madison, WI, the most frequently searched job titles are:

What job categories do people searching Practice Coordinator jobs in Madison, WI look for?

The top searched job categories for Practice Coordinator jobs in Madison, WI are:

What cities near Madison, WI are hiring for Practice Coordinator jobs?

Cities near Madison, WI with the most Practice Coordinator job openings:

Practice Coordinator jobs near you
Infographic showing various Practice Coordinator job openings in Madison, WI as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 18% Part Time, 2% Temporary, and 2% Contract. Highlights an 82% Physical, 2% Hybrid, and 16% Remote job distribution, with an average salary of $53,769 per year, or $25.9 per hour.

Practice Operations Lead

Wood Violet Fertility LLC

Middleton, WI • Hybrid

Full-time

Re-posted 22 days ago

Job description

Description

The Practice Operations Lead supports daily clinic operations while serving as a key resource for patient access, financial counseling, and revenue cycle workflows. This hybrid role combines practice management responsibilities with front office oversight, billing coordination, insurance verification, coding awareness, payment collection, and patient financial support. The Practice Operations Lead partners closely with clinical, operations, finance, billing, and revenue cycle teams to ensure patients move through care efficiently, financial expectations are communicated clearly, and clinic workflows are accurate, compliant, and patient-centered. 


Essential Responsibilities 

Practice Operations 

  • Assists with practice coordinator, front desk workflows, and administrative clinic operations to ensure daily responsibilities are completed accurately and efficiently. 
  • Provide support for clinic team members involved in scheduling, intake, financial counseling, and patient access. 
  • Lead team huddles, staff escalations, administrative scheduling, and coordination of front office coverage to support clinic flow and patient service. 
  • Address patient complaints, questions, and feedback within 24-48 hours in partnership with clinical, operations, and laboratory teams. 

Financial Counseling, Revenue Cycle, and Billing Support 

  • Support patient financial counseling by reviewing cycle packages, coverage benefits, insurance verification outcomes, payment expectations, and available next steps. 
  • Understand healthcare billing, insurance authorization processes, payer requirements, coding basics, claim documentation needs, and revenue cycle handoffs. 
  • Coordinate with billing, finance, RCM, and clinical teams to resolve patient account questions, coverage issues, authorization gaps, claim-related concerns, and documentation needs. 
  • Collect patient payments, deposits, balances, and estimates; refund request triage, and accurate payment posting workflows. 
  • Communicate financial policies, appointment instructions, arrival times, preparation needs, and next steps clearly and courteously. 
  • Handle patient billing concerns, insurance questions, and service issues with professionalism; de-escalate concerns and escalate appropriately to leadership or internal partners. 
  • Manage check-in/check-out, patient demographics, required forms, consents, signatures, EMR documentation, and front desk patient service as needed. 
  • Scrub the clinic schedule daily to confirm access, authorization status, financial readiness, documentation accuracy, and timely movement of patients into treatment. 

Requirements

 3+ years of healthcare operations 

  • Bachelor of Science degree or clinical background preferred (not required). 
  • Strong communication, customer service, change management, financial counseling, problem-solving, and team leadership skills. 
  • Experience with EMR systems, practice management systems, insurance verification tools, billing workflows, and Microsoft Office. 
  • Working knowledge of healthcare billing, insurance coding terminology, payer requirements, authorization processes, patient estimates, collections, and revenue cycle management preferred. 
  • Detail-oriented, professional, adaptable, and able to manage competing priorities independently and collaboratively. 
  • Passion for women's health and fertility preferred, but not required 

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