Planning Assistant Jobs in Oregon (NOW HIRING)

Description

 J o i n   t h e   U I D C   f a m i l y !

Why Work at UIDC?

As an applicant of the Umpqua Indian Development Corporation (UIDC), you're stepping into a world full of opportunity! Here, you're not just choosing a job, you're joining a company where your growth, your goals, and your future truly matter. At UIDC, you'll be part of something special: a supportive team that celebrates your success, helps you build new skills, and champions your development every step of the way. With a wide range of career paths, top-tier training, and real opportunities to advance, UIDC is a place where you can grow and thrive.

The Position:

The Safety Coordinator supports the development, implementation, and daily operations of the organization's Safety Program across all UIDC properties. The role works collaboratively with team members and leadership to maintain a safe and compliant workplace by conducting inspections, documenting incidents, supporting training programs, and assisting in hazard mitigation. The Safety Coordinator maintains safety records, assists with Workers' Compensation processes, supports OSHA reporting, and ensures alignment with OSHA guidelines, Tribal Law, and Ordinance Codes.

Safety Program Support & Coordination

• Assist in developing, improving, and implementing UIDC's Safety Program. 
• Identify safety concerns, recommend improvements, and maintain required safety documentation.

Safety Inspections & Audits

• Conduct regular safety inspections and audits across all UIDC properties to ensure regulatory compliance.
• Assist in food safety compliance reviews as directed, including supporting departmental food safety activities and documentation needs. 

Training & Development

• Coordinate and assist in delivering required safety and health training across UIDC properties, including Powered Industrial Truck operations, Bloodborne Pathogens, OSHA annual safety training, required OSHA refreshers, lock out/tag out procedures, respiratory protection fit testing, and proper selection and fit of personal protective equipment (PPE).
• Ensure all safety training sessions are properly documented, including attendance, training materials used, trainer information, and dates of completion.
• Maintain accurate, up to date training records in accordance with OSHA, Tribal, and UIDC requirements, and ensure records are stored and accessible for regulatory review.
• Prepare and update training materials, presentations, handouts, and reference documents to support annual and refresher training topics.
• Assist departments with identifying required training for team members and verifying training completion.

Incident Documentation & Workers' Compensation Assistance

• Investigate and document workplace incidents to identify root causes and support corrective action planning. 
• Assist with Workers' Compensation processes by gathering incident information, completing initial reports, coordinating light duty assignments, and communicating required information to HR leadership.
• Assist with the coordination of light duty assignments related to Workers' Compensation claims.

Regulatory Compliance, OSHA Reporting, & Hazard Reduction

• Prepare and maintain OSHA 300, 300A, and 301 logs, ensuring accurate documentation and timely submission.
• Maintain Safety Data Sheets (SDS) in Velocity EHS and ensure updates are completed.
• Support compliance with Tribal Workers' Compensation Codes, Tribal Ordinances, and UIDC safety policies. 
• Identify hazards and assist leadership in mitigation strategies.
• Serve as the point of contact and support for regulatory agencies to assist in ensuring compliance with safety standards.

Safety Committee Support

• Serve as the primary trainer for the Safety Committee, delivering safety instruction and compliance guidance to committee members.
• Plan, develop, and prepare all materials for monthly Safety Committee meetings, including agendas, presentations, reports, and follow up documentation. 
• Assist the Committee Chairperson with meeting logistics and communication.

Guest Relations & Communication

• Assist with responding to guest safety concerns and document actions taken. 
• Communicate safety-related updates to all team members clearly and effectively.

 The Benefits:

We offer a competitive salary and a benefits package designed to support you both at work and at home, including:

• Comprehensive medical, dental, vision, and Rx coverage
• Generous Paid Time Off to recharge and enjoy life
• 401k with up to a 3.5% employer match to secure your future
• 20 per gallon fuel discounts to keep you moving

Requirements

• Experience: 2-4 years of experience in safety coordination or similar safety-focused role.
• Education: Associates degree in Health and Safety, Industrial Hygiene, or a related field preferred. Relevant work experience may substitute for a degree.
• Certifications:
• OSHA 30 required
• Ability to obtain a Food Handlers License required.
• Ability to become fit test trained for respiratory safety.
• Powered Industrial truck (Forklift) Train-the Trainer certification or ability to obtain. 
• Skills:
• Strong verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and various safety training software programs.
• Ability to conduct ergonomic assessments in the workplace.
• Knowledge of OSHA standards, Personal Protective Equipment (PPE) guidelines, and Federal SDS record-keeping requirements.
• Ability to use friction devices to measure surface conditions in facilities.
• Knowledge of, or ability to learn, electrical safety standards, local fire codes, and fire alarm systems.
• Ability to facilitate Powered Industrial Truck training and become familiar with food service safety applications.
• Ability to perform duties in confined spaces.
• Current and valid driver's license with the ability to qualify for the UIDC's Drivers Program.
• Must have the ability to obtain and maintain a Class III Gaming License.