Salary: $3,900.00 Monthly
Location : Honolulu, HI
Job Type: Full-Time
Job Number: PC-180 (HRD)
Department: Administrative Bureau
Division: Human Resources Division Records and Employee Services Section
Opening Date: 07/09/2026
Closing Date: 8/10/2026 4:30 PM Hawaii
Position Information
HUMAN RESOURCES DIVISION
PERSONNEL CLERK I, SR-13
Summary of Duties:
Under the general supervision of the Personnel Clerk II, the incumbent is responsible for independently preparing and/or processing various personnel transactions in the Records and Employee Services Section. The incumbent must have a thorough working knowledge of the Hawaii Revised Statutes governing Civil Service Rules, Department of Human Resources Personnel rules, the provisions of the City Charter which impacts the City's employment procedures, collective bargaining contracts, department policies and procedures.
Example of Duties:
- With extensive interpretation and application of Civil Service laws, rules, regulations, policies, procedures and bargaining unit agreements, independently performs various personnel transactions:
- Processing Family Leave, Military Leave, promotions, transfers, suspensions, and Leave Without Pay requests; computes and prepares a Form 17 (Personnel Action Summary) on any Leave of Absence and/or suspensions as needed.
- Utilizing city Advantage (human resources/financial) application to initiate, process, and submit the Employee Status Maintenance request that initiates Form 17 as required relative to onboarding new employees, personal services contract hires, personnel movements, and employee status changes.
- Establishing and maintaining motor patrol list.
- Processing transfer requests; establishing transfer lists.
- Developing and assisting in the maintenance of files and records pertinent to all departmental personnel and positions:
- Assuring that all employee personnel records are maintained in accordance with Department of Human Resources and departmental rules and procedures. Screens inquiries for conformance with the Privacy Act and all other pertinent laws and ordinances.
- Processing renewals of existing personal services contracts.
Minimum Qualification Requirements
Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and three years of clerical experience, one of which shall have involved work relating to personnel activities.
License Requirement: Valid State of Hawaii Notary Public's Commission
Knowledge of: Civil Service laws, rules, regulations, policies and procedures; pertinent provisions of various bargaining unit agreements; basic merit system philosophy; various types of personnel transactions and procedures for processing thereof, and methods for keeping personnel records; range of occupations common to government service; office practices and procedures; use of standard office equipment.
Additional Information
INSTRUCTIONS
- Online applications must be received via Government Jobs no later than 1630 hours on the closing date. Those received after the closing date will not be considered.
- All first-time users must create an account on www.governmentjobs.com before applying.
- Only online applications shall be accepted.
- Please explain your work duties in detail. Failure to provide detailed and complete information may result in your application being rejected.
- Interviews are conducted IN PERSON only. Virtual and phone interviews are not offered currently.
- Education obtained outside of the United States must be comparable to a degree earned at a regionally accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program evidence of comparability, or an original transcript.
-- Vacation: Employees may earn up to 21 days per year.
-- Sick Leave: Employees may earn up to 21 days per year.
-- Holidays: 13 days a year; 14 days during election years.
-- Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
-- Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
-- Group Life Insurance: No cost for eligible employees.
-- Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.
-- Retirement Plan: The Employees' Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
-- Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
-- Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
-- Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.
01
Do you have a combination of education and experience substantially equivalent to graduation from high school and three years of clerical experience, one of which shall have involved work relating to personnel activities?
02
If you answered "Yes", provide work experience and degree type and school name.
03
Do you possess a valid motor vehicle driver's license (type 3/automobile)?
- Yes, I possess a valid motor vehicle driver's license.
- No, I do not possess a motor vehicle driver's license.
04
The information provided in your application must support your selected answers in the supplemental questions. Failure to provide detailed and complete information may result in your application being rejected.
Required Question