Permit Clerk Jobs (NOW HIRING)

Salary : $50,210.00 - $77,826.00 Annually
Location : 50 Bald Eagle Drive, Marco Island FL 34145, FL
Job Type: Full Time
Job Number: 00334
Department: Building Services
Opening Date: 07/01/2026
Work Objective
Performs a variety of routine to complex administrative and technical work in receiving, reviewing, organizing, and processing building permit applications. Responsible for initial intake of applications and final issuance of permits within prescribed standards and requirements. Work is performed under general supervision with limited latitude in the use of initiative and independent judgment. Position exercises some judgment in accordance with well-defined policies, procedures, and techniques.
Examples of Essential Functions
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Demonstrates working knowledge of Florida Statutes 489 and 553, ensuring permit applications meet contractor licensing requirements and statewide building code regulations.
• Demonstrates knowledge of Florida Statute 119(Public Records Law) by ensuring proper handling, retention, and disclosure of permit records in compliance with public records requirements, including responding to records requests accurately and within required timeframes.
• Applies understanding of Florida Building Code (FBC) to verify proper permitting procedures, documentation, and compliance prior to permit issuance.
• Basic understanding of digital signature on submitted plans and documents in accordance with relevant Florida Statutes, ensuring authenticity, integrity, and compliance with electronic submission standards for permitting processes.
• Receives permit applications and reviews for accuracy and completeness; ensures required licensing, forms, and plans are submitted according to permit requirements.
• Provides customers with training, guidance, and assistance in use of web-based technology for digital permit submittals; trains inter-departmentally as needed.
• Compiles and organizes applications and associated forms, documentation, and plans to facilitate efficient review and processing by the plans examiner staff.
• Provides customers with impact fee calculations for estimates and for permit fee input.
• Processes payments via cash, checks, and credit; performs daily balancing and reconciliation of receipts.
• Monitors and tracks permit applications through the inspection and review process; provides progress updates to customers as requested.
• Monitors permit applications with conditional and/or inspection holds; ensures proper authorizations are provided prior to issuance of any permits subject to holds.
• Receives and responds to questions and requests from internal and external customers via telephone and email communications.
• Escalates concerns, issues or complaints to senior staff when unable to address or resolve within position's scope of authority or responsibility.
• Demonstrates professional courtesy, tact and diplomacy in all communications with internal and external customers.
• Interacts with other departments and agencies in the permitting process.
• Assists with training internal and external customers.
• Assists in coordinating efforts between owners, builders and Contractor Licensing to correct Stop Work Orders.
• May schedule building permit inspections and inform contractors of inspection priority issues for missed or failed inspections requiring attention.

Supervisory:

• None

Minimum Qualifications
High school diploma or GED; supplemented by three or more years' directly-related experience in municipal permit processing; or an equivalent combination of education, certification, training, and/or experience. Must have a valid Florida driver's license. Regular in office attendance is required.
Candidate is subject to interview(s), medical testing (including drug screening), and a comprehensive background investigation.
Knowledge, Skills and Abilities
In addition to meeting the minimum qualifications listed above, an individual must be able to perform each of the established essential functions in order to perform this job successfully.

• Working knowledge and understanding of the City's local ordinances and Building Code required and knowledge of the Florida Statutes in regard to building construction. Familiarity with administrative and enforcement processes and management system/software.
• Ability to read and interpret building and development plans, specifications and legal documents and identify inconsistencies with the requirements of applicable ordinances, codes, and regulations. Ability to establish and maintain working relationships with the public and fellow employees. Must be able to deal with the public effectively and in a respectful manner.
• Knowledge of municipal permitting standards and requirements
• Knowledge of the permitting process, including inspections scheduling and plans review
• Skill in working independently and following through with assignments with minimal direction
• Ability to operate a computer using Microsoft Office products (Word, Outlook, and Excel) and applicable department/organization specific software
• Ability to provide training to internal and external customers in the use of department specific technology
• Ability to provide training and assistance to staff in the more complex aspects of the work
• Ability to review, compile, and organize forms, documents, and related records for efficient processing and ready retrieval
• Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work
• Ability to perform mathematical computations applicable to the work
• Ability to regularly attend work and arrive punctually for designated work schedule
• Ability to communicate effectively verbally and in writing
• Ability to organize work for timely completion
• Ability to follow oral and written instructions
• Ability to deal courteously and effectively with the public

OTHER REQUIREMENTS
PHYSICAL REQUIREMENTS:
Depending on functional area of assignment, tasks involve the ability to exert light physical effort usually involving some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). May involve some climbing, balancing, stooping, kneeling, crouching, crawling, walking or standing. Tasks may involve extended periods of time at a keyboard or workstation and extended periods of time standing and/or walking.
ENVIRONMENTAL REQUIREMENTS:
Tasks are regularly performed inside without exposure to adverse environmental conditions (e.g., dirt, cold, rain, fumes).
SENSORY REQUIREMENTS:
Some tasks require manual dexterity, in addition to visual and hearing acuity. Some tasks may involve identifying and distinguishing colors. Some tasks require the ability to communicate orally and in writing.
EMERGENCY RESPONSE AND ESSENTIAL EMPLOYEE STATEMENT
Every City employee has emergency response responsibilities, though not every position will be considered an essential employee during an emergency event. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.
Preference shall be given to eligible current city employees. All vacancies are open until filled unless otherwise specified. The City of Marco Island is an Equal Opportunity Employer. The City of Marco Island is a drug free and smoke free workplace.
The City of Marco Island offers a wide range of employee benefits. Below is a brief summary of the comprehensive benefits package we have to offer you when you join our team.
City of Marco Island Employees participates in a Cafeteria-Style benefits plan. The cost of any benefit chosen by the employee is deducted from each paycheck.
Health Insurance: The City currently offers a PPO (Preferred Provider)-type health insurance plan provided by Cigna. The City pays 85% and the Employee pays 15% of the premiums.
Dental Insurance: The City currently offers a PPO (Preferred Provider)-type dental insurance plan provided by The Standard.
Vision Insurance: The City currently offers a PPO (Preferred Provider)-type vision insurance plan provided by The Standard.
Supplemental Insurance: The City currently offers 4 types of supplemental insurance provided by AFLAC.
Life Insurance and AD&D: The City offers an voluntary $50,000 life insurance and accidental death and dismemberment policy for employees.
Additional Life Insurance: The City offers Additional Life in units of $10,000 to a maximum of $300,000. The minimum amount you can elect is $10,000. Employees can elect up to $80,000 with no medical questions. Spouse coverage is available in units of $5,000 to a maximum of $150,000, but not to exceed 50 percent of your Additional Life coverage. Employees may also elect $10,000 of Dependents Life insurance for eligible children.
Short-term Disability: The City offers a short-term disability benefit that would provide a weekly benefit of 60% of $1,667 of your insured pre-disability earnings reduced by deductible income. The plan maximum weekly benefit is $1,000 and minimum is $15. The benefit waiting period is 30 days (accidental injury and other disabilities) the period of time that you must be continuously disabled before benefits become payable.
Long-term Disability: The City offers a long-term disability benefit that would provide 60% of covered salary after the employee is disabled for six months. The premium for this insurance is .54 percent of salary. For example: calculate monthly salary x .54 ÷ 100 = monthly premium.
Retirement Savings: The City contributes 6.5% of base earnings to a 401a retirement savings plan for non-bargaining unit employees. Vesting after 5 years of employment.
For IAFF bargaining unit members the City offers a Section 175 Pension Plan.
For FOP bargaining unit members the City offers a Section 185 Pension Plan.
Deferred Compensation Plan: The City offers a 457 Deferred Compensation retirement savings plan for its employees. Contributions to this plan are voluntary.
Medical and Dependent-Care Savings Accounts: The City offers two types of pre-tax savings accounts that can be used to reimburse the employee for qualified medical or dependent-care expenses not covered under any other benefit. Any funds deposited must be spent by the end of the plan year each year or they are forfeited. Contributions to this plan are voluntary.
Paid Time Off: Employees earn 160 hours off per year during their first two year of employment. This increases to 176 hours after the beginning of your third year.
Holidays: Employees earn 10 paid holidays and 1 floating holiday that can be used at the employee discretion.
Educational Assistance: The City will reimburse up to $1,500 per year for employees seeking higher education who meet certain grade requirements.
Other Leave: The City offers Military Leave, Jury Duty Leave, Non-FMLA Leave, and Bereavement Leave.
THIS INFORMATION IS PROVIDED AS A SUMMARY OF THE BENEFITS AVAILABLE. SOME RESTRICTIONS AND CLAUSES APPLY.