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Payment Operations Specialist Jobs (NOW HIRING)

acv

Payment Specialist

Buffalo, NY · On-site

The primary role of the Payments Specialist is to handle the day-to-day payment operations. This role communicates and processes payments with stakeholders. * Process payment transactions accurately ...

acv

Payment Specialist

Buffalo, NY · On-site

The primary role of the Payments Specialist is to handle the day-to-day payment operations. This role communicates and processes payments with stakeholders. * Process payment transactions accurately ...

Axon Advisors, LLC

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Payment Specialist

Milwaukee, WI · On-site

$19/hr

We are seeking a dynamic and detail-oriented Payment Specialist to join our Payment Operations team. This role is responsible for handling in-person customer payments via cash, check, or credit card ...

Vibrant Credit Union

Payments Specialist

Moline, IL · On-site

$17 - $23.78/hr

Payment Operations Manager Environmental and Physical Activity Requirements: This job operates in a professional office environment. This role routinely uses standard office equipment such as ...

Leap

Payments Operations Specialist

Columbia, MD · On-site

Translate vendor payment logic, error codes, and processing rules into clear operational requirements for the dev team, ensuring they have the business context needed to build efficient integrations

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How much do payment operations specialist jobs pay per year?

As of Sep 4, 2026, the average yearly pay for payment operations specialist in the United States is $62,966.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,500.00 and $69,000.00 per year, depending on experience, location, and employer.

What is a payment operations specialist?

Payment Operations Specialists are professionals responsible for managing and monitoring financial transactions within an organization. They ensure that payments are processed accurately and efficiently, handle payment-related inquiries, and resolve any issues that arise during transactions. Additionally, they may work with internal teams and external partners to reconcile accounts, maintain compliance with financial regulations, and support process improvements in payment systems. Their role is crucial in maintaining the integrity and reliability of a company's financial operations.

What are the key skills and qualifications needed to thrive as a payment operations specialist, and why are they important?

To thrive as a Payment Operations Specialist, you need strong analytical skills, attention to detail, and a solid understanding of financial processes, often supported by a degree in finance, accounting, or a related field. Familiarity with payment processing systems, banking platforms, and regulatory compliance tools such as SWIFT, ACH, or ISO 20022 is typically required. Excellent organizational skills, problem-solving ability, and effective communication help you manage high transaction volumes and resolve discrepancies efficiently. These skills are essential for ensuring accuracy, minimizing risk, and maintaining smooth financial operations within an organization.

What are some typical challenges faced by payment operations specialists, and how can they be addressed?

Payment Operations Specialists often encounter challenges such as handling high transaction volumes, ensuring compliance with financial regulations, and resolving payment discrepancies quickly. Staying organized and detail-oriented is essential to avoid errors and delays. Collaborating closely with finance, compliance, and customer service teams helps address issues efficiently and maintain smooth payment flows. Continuous learning about regulatory updates and leveraging automation tools can also enhance effectiveness in this role.
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Payment Operations Specialist jobs near you
Infographic showing various Payment Operations Specialist job openings in the United States as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $62,966 per year, or $30.3 per hour.

Payment Specialist

acv

Buffalo, NY • On-site

Full-time

Posted 23 days ago

Job description

What you will do:

The primary role of the Payments Specialist is to handle the day-to-day payment operations. This role communicates and processes payments with stakeholders.

  • Process payment transactions accurately and timely in accordance with established procedures and guidelines.
  • Conduct necessary research and follow-up on payment discrepancies or other issues that may arise during payment processing.
  • Collaborate with Sales and Operations teams to ensure customer payment information is up to date and accurate.
  • Communicate payment status and information to internal and external stakeholders in a timely and professional manner.
  • Provide exceptional customer service to internal and external customers by responding promptly to inquiries and providing accurate information.
  • Prepare and send invoices to customers in a timely and accurate manner.
  • Monitor invoice and billing operations, identify discrepancies and work with internal and external stakeholders to resolve issues.
  • Respond promptly to customer inquiries related to invoices and billing statements.
  • Maintain accurate records and documentation related to payment transactions, invoices, and billing statements.
  • Adhere to established compliance guidelines related to payment processing, transaction management, and invoice and billing operations.
  • Perform additional duties as assigned.

What you will need:

  • Minimum - High School or GED
  • 1 - 3 year Customer service or collections experience
  • Self-motivated with a sense of urgency for quality resolution.
  • Ability to organize, prioritize, and provide a high degree of service.
  • Ability to work and thrive in a fast-paced environment.
  • Strong attention to detail and excellent problem-solving skills.
  • Accuracy in reporting and presenting financial information.
  • Strong verbal and written communication skills required.

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