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Patient Procedure Scheduler Jobs (NOW HIRING)

Gastro Care Partners

PROCEDURE SCHEDULER

Mesa, AZ · On-site

$18 - $22/hr

We are seeking a detail-oriented and patient-focused Procedure Scheduler to join our Gastroenterology team. This individual will play a key role in supporting patient care by efficiently scheduling ...

Gastro Care Partners

PROCEDURE SCHEDULER

Mesa, AZ

$18 - $22/hr

We are seeking a detail-oriented and patient-focused Procedure Scheduler to join our Gastroenterology team. This individual will play a key role in supporting patient care by efficiently scheduling ...

Allied Digestive Health

Procedure Scheduler

Union, NJ · On-site

$23 - $24/hr

The Procedure Scheduler plays a critical role in the healthcare delivery process by efficiently ... patient needs, physician availability, and resource allocation to optimize operational flow. The ...

Sentara Health

Procedure Scheduler

Norfolk, VA

$10K/mo

Accountable for accurately and completely obtaining required information in the scheduling process, ensuring the correct patient and procedure requested, has been scheduled. Responsible for order ...

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Patient Procedure Scheduler information

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How much do patient procedure scheduler jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for patient procedure scheduler in the United States is $20.65, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $22.36 per hour, depending on experience, location, and employer.

What does a patient procedure scheduler do?

A Patient Procedure Scheduler is responsible for coordinating and scheduling medical procedures and appointments for patients within a healthcare facility. They communicate with patients, medical staff, and insurance companies to ensure all necessary preparations are made for procedures. Their duties often include verifying patient information, obtaining pre-authorizations, and ensuring that scheduling aligns with both patient and provider availability. This role is crucial in helping healthcare operations run smoothly and efficiently, while also providing a positive experience for patients.

What are the key skills and qualifications needed to thrive as a patient procedure scheduler?

To thrive as a Patient Procedure Scheduler, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some employers preferring experience in healthcare scheduling. Familiarity with scheduling software, electronic health records (EHR) systems, and medical terminology is commonly required. Excellent communication, customer service, and problem-solving skills help you interact effectively with patients, healthcare providers, and administrative staff. These abilities ensure accurate scheduling, efficient workflow, and a positive patient experience in busy medical environments.

How does a patient procedure scheduler typically handle conflicting appointment requests or last-minute changes?

Patient Procedure Schedulers often face the challenge of managing overlapping or urgent appointment requests, especially in busy healthcare settings. To handle these situations, schedulers work closely with clinical staff to prioritize cases based on medical urgency and resource availability. They use specialized scheduling software to find optimal time slots, communicate changes quickly to patients and providers, and ensure all necessary preparations are in place. Flexibility, strong organizational skills, and clear communication are essential to efficiently resolve conflicts and keep the schedule running smoothly.

What is the difference between Patient Procedure Scheduler vs Medical Office Coordinator?

AspectPatient Procedure SchedulerMedical Office Coordinator
CertificationsNone required, but familiarity with scheduling software helpfulOften includes administrative certifications or office management experience
Work EnvironmentMedical facilities, clinics, hospitalsMedical offices, clinics, healthcare settings
Primary ResponsibilitiesScheduling patient procedures, managing appointmentsOverseeing office operations, coordinating staff, handling administrative tasks

The Patient Procedure Scheduler focuses mainly on scheduling patient procedures and managing appointments within healthcare facilities. In contrast, the Medical Office Coordinator handles broader administrative duties, including office management and staff coordination. Both roles require strong organizational skills and familiarity with healthcare environments, but their scope and responsibilities differ significantly.

How to become a patient procedure scheduler?

To become a patient procedure scheduler, candidates typically need a high school diploma or equivalent and strong organizational and communication skills. Experience with medical office software and knowledge of healthcare procedures can be beneficial, and some employers may require certification in medical scheduling or administrative support.
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What cities are hiring for Patient Procedure Scheduler jobs?

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What job categories do people searching Patient Procedure Scheduler jobs look for?

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Patient Procedure Scheduler jobs near you
Infographic showing various Patient Procedure Scheduler job openings in the United States as of August 2026, with employment types broken down into 4% As Needed, 69% Full Time, 19% Part Time, and 8% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $42,944 per year, or $20.6 per hour.

Patient Procedure Scheduler

The University of Chicago Medicine

Chicago, IL • On-site

$18 - $24/hr

Full-time

Posted 6 days ago

University Of Chicago Medicine rating

7.5

Company rating: 7.5 out of 10

Based on 62 frontline employees who took The Breakroom Quiz

232nd of 898 rated healthcare providers

Job description


Be a part of a world-class academic healthcare system, UChicago Medicine, as a Patient Procedure Scheduler at our DCAM - Hyde Park clinic. Here you will work alongside our Urology team. This position is a 100% onsite opportunity. You will need to be based in the greater Chicagoland area.
Urologists at the University of Chicago Medicine provide treatment for a wide variety of urologic conditions in men and women. We believe in developing and using innovative and comprehensive treatments that safeguard your quality of life by preserving normal urinary and sexual function.
UCMC is committed to a patient-centric, efficient health care delivery system that focuses on quality, safety, service, and operational excellence.
In this role as a Patient Procedure Scheduler, you will be responsible to work collaboratively with physicians, staff and patients in order to ensure that procedures and/or surgeries are scheduled and coordinated appropriately. The Patient Procedure Scheduler is accountable for achieving performance and service targets and metrics in a manner consistent with the Ideal Patient Experience approach and philosophy.
Essential Job Functions
  • Work collaboratively with physicians and staff members to schedule surgeries in Op Time
  • Coordinate pre and post-surgical appointments with the patient and any ancillary areas as needed
  • Schedule procedures/surgeries based on preapproved guidelines and protocols
  • Enter procedure/surgery information and update/inform physicians of schedules per protocol
  • Coordinate schedules with time and equipment availability; identify conflicts and adjust schedules as needed
  • Communicate with patients and inform them of any schedule changes
  • Order and coordinate delivery of special supplies and equipment, as necessary
  • Enter vendor information and supply into Vendormate system
  • Schedule Anesthesia for surgery, as necessary and per protocol
  • Set expectations and provide instructions for all patients pertaining to their upcoming procedure/surgery and confirm understanding
  • Provide pre appointment instructions, directions and messages per protocol
  • Provide reminder calls for all surgeries prior to surgery date
  • Respond to patient inquiries/concerns appropriately and in a timely manner
  • Document all messages electronically using the In Basket functionality and forward to the appropriate clinical provider
  • Provide service recovery with unhappy patients. Escalate patient concerns per protocol
  • Thank each and every caller and ask if there is any other assistance that can be provided

Required Qualifications
  • Experience in Epic-OP Time (Epic operating room scheduling module)
  • Knowledge of medical terminology
  • Excellent interpersonal skills, including the ability to establish and maintain effective relationships with patients, physicians, management, staff and other customers
  • Exceptional customer service skills including the ability to use independent thinking, sound judgment and creativity when resolving customer issues
  • Communicates effectively and professionally with patients, visitors, physicians and co-workers.
  • High School Diploma
  • Ability to balance multiple priorities and effectively handle challenging situations
  • Excellent verbal communication skills
  • Ability to use personal computers and select software applications
  • Successful completion of Cadence Scheduling system training and competencies

Preferred Qualifications
  • Associate or Bachelor's Degree preferred
  • Vendor mate preferred

Position Details
  • Job Type/FTE: Full-time (1.0 FTE)
  • Shift: Day shift
  • Unit/Department: Urology
  • CBA Code: Non-Union
  • Location: DCAM

In this role, we anticipate that you will generally work approximately 40 hours per week. We anticipate that you will generally be scheduled to work the day shift, between the hours of 8 am - 4:30 pm and will not be scheduled for on-call shifts. We anticipate you will be scheduled to work 100% at the Hyde Park campus. The days of the week that you are scheduled will be Monday - Friday.
About Us
We've been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment... with patients and with each other. We're in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you'd like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we're doing work that really matters. Join us. Bring your passion.
UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities
UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.
As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.
Compensation & Benefits Overview
UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.
The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.
Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.

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