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Parttime Secretary Jobs in Arizona (NOW HIRING)

Roman Catholic Diocese of Tucson

Secretary

Morenci, AZ · On-site

Parish Secretary Status: Part time Exemption Status : Non-exempt Salary Grade : 21 Department/Location: Holy Cross / Morenci, AZ Primary Function: Under the direction of the Office Manager and/or ...

Encompass Health Corporation

Unit Secretary

Tucson, AZ · On-site

$36.50K - $44.70K/yr

Unit Secretary Career Opportunity Join a Team That Puts Your Passion for Helping Others First Are ... Affordable medical, dental, and vision plans for both full-time and part-time employees and their ...

Roman Catholic Diocese of Tucson

Office Assistant

Vail, AZ · On-site

$17.75 - $23.25/hr

Office Assistant Part Time Status: Part time 15-18 Hours/week Exemption Status: Non-Exempt ... Under the direction of the Office Manager and Parish Secretary, is responsible for providing a ...

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What are the key skills and qualifications needed to thrive as a Part-time Secretary, and why are they important?

To thrive as a Part-time Secretary, you need strong organizational skills, attention to detail, and basic office administration experience, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and scheduling systems is typically required. Excellent communication, multitasking, and time management skills help you stand out in this role. These abilities are crucial for efficiently supporting office operations, managing multiple tasks, and ensuring smooth workflow even within limited hours.

What are some common challenges faced by part-time secretaries in managing their workload?

Part-time secretaries often face the challenge of balancing a condensed workload within limited hours, which requires strong organizational and time management skills. Since they may not be present for the entire workweek, staying up-to-date with ongoing office communications and projects can be demanding. Effective coordination with colleagues and clear documentation are essential to ensure continuity and minimize disruptions. Additionally, part-time secretaries may need to quickly adapt to shifting priorities and multitask to support various departments efficiently.

What are part-time secretaries?

Part-time secretaries are administrative professionals who work fewer hours than a standard full-time schedule, often supporting office operations by handling tasks like scheduling, correspondence, and record-keeping. Their flexible hours make them ideal for businesses that need administrative help but do not require a full-time staff member. Part-time secretaries may work mornings, afternoons, or a set number of days per week, depending on the employer’s needs. They are essential for maintaining organization and ensuring smooth communication within an office.
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Parttime Secretary jobs near you

Part-time Secretary

Roman Catholic Diocese of Tucson

Willcox, AZ • On-site

Full-time, Part-time

Posted 10 days ago

Job description

Sacred Heart Parish
Job description
Job Title: Parish Secretary Status: Part time
Exemption Status: Non-exempt Salary Grade: 21
Department/Location: Sacred Heart Parish / Willcox, AZ
Primary Function: Under the direction of the Office Manager and/or Pastor is responsible for performing a variety of secretarial and administrative support duties. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, "...Live in a manner worthy of the call you have received." (Eph. 4:1)
Essential Duties and Responsibilities:
  • Support the pastoral and spiritual mission of the Diocese and the Catholic Church
  • Shall abide by Catholic principles in the employee's professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures.
  • With oversight, be responsible for department mail including pickup and delivery of post office and other mail.
  • Work collaboratively with employees; provide assistance as necessary.
  • Foster communications and work collaboratively with all parish employees and diocesan employees
  • Answer and handle correspondence and telephone calls in a professional and courteous manner
  • File and maintain records as required
  • Provide secretarial and word-processing support as required including composing and typing of correspondence
  • Always maintain physical and information security; respect confidentiality and privacy of all persons contacted.
  • Monitor expenses; process check requests and invoices for payment as required.
  • Provide support to other department personnel as required
  • Perform other duties as assigned

Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking, sitting standing, stooping, reaching, talking, hearing, carrying, and keyboarding
Basic Qualifications:
  • A working knowledge of, and a strong commitment to the mission of fostering lay leadership in the Catholic Church; must also be a practicing Roman Catholic in full communion with the Church
  • Minimum typing speed of 40 WPM; Proficiency in the use of computer technology including word processing, the use of excel and related technology.
  • Excellent communications skills including written, verbal, public speaking, and presentation skills; ability to maintain confidentiality
  • Excellent human relations and interpersonal skills; must be a self-starter and be well-organized; must be a team player
  • Be able to manage multiple tasks simultaneously
  • The ability to successfully complete a criminal history and background check
  • Professional bearing and clean and neat personal appearance

Education and Experience:
  • Graduation from a 2-year college in Business or Public Administration or equivalent experience
  • A minimum of one year's experience as a secretary or administrative assistant in a small, medium, or large firm or equivalent experience

Other:
  • Proficiency in Spanish preferred but not required.

Covenants of Employment:
  • Sacred Heart Parish is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law. Under the "Zero Tolerance Policy", no one will be knowingly assigned or retained to serve in the parish when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.

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