Nippon Shokken U.S.A. Inc. is the U.S. subsidiary of a Japanese food manufacturer serving the American market with sauces and seasonings. Working within the food production industry, the company supports customers through a combination of product development, production, and day-to-day operational service.
This role is well suited to someone who enjoys keeping office operations organized, accurate, and moving smoothly. As an Office Administrative Assistant, you will support a wide range of administrative, customer service, order-processing, and internal coordination activities that help the business stay responsive and efficient.
Responsibilities
- Process receipts for everyone in the office and understand the correct information and process for reimbursement.
- Put receipt information in the purchase item list and submit it to headquarters within the due date.
- Manage, fill out, and submit time attendance sheets.
- Manage and prepare customer lists, NET pricing forms, Terms and Conditions, and contracts.
- Troubleshoot shipping problems.
- Process orders from customers and from sales representatives.
- Update customer lists as needed and update the AR list daily.
- Contact customers' accounting departments by phone or email to help ensure payments are made by the due date.
- Make sample kits.
- Help send DMs and ship packages.
- Update target sales sheets for each customer.
- Make appointments with customers.
- Check office supply stock and place orders with manager approval.
- Manage and check sample stock twice each month and place orders with manager approval.
- Take phone calls.
- Receive packages.
- Manage morning announcements and company notices.
- Report daily progress, problems, and proposals to the manager.
- Handle other tasks assigned by the manager.
- Job duties are not limited to the list above.
Requirements
- Legally authorized to work in the US
- Valid driver license
- Read, write and speak business level English and Japanese
- Ability to lift min. 40 pounds
- Able to type 30 words within 1 minute without any mistakes
- Ability to stay seated 4+ hours
- Ability to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google
Benefits
- Paid Sick Leave
- Company Party (twice a year)
- Pay range: $20.80/hr-$23.00/hr