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Part Time Intake Jobs in Tennessee (NOW HIRING)

Alive

Grief Team Coordinator

Nashville, TN · On-site

Description: Status: Part Time Location: Nashville, TN (Remote work possible) Hours: Monday ... intake process; support group organization; information technology needs; community and ...

Clay Consulting

Psychologist (32231)

Clarksville, TN · On-site

This is a part-time ( 24hrs/week ) position. Summary At Clay Consulting you will apply your ... Prepares intake summaries and case summaries; maintains confidential records. * Charts claimants ...

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Part Time Intake information

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$28.1K

$40.3K

$75.8K

How much do part time intake jobs pay per year?

As of Jun 9, 2026, the average yearly pay for part time intake in Tennessee is $40,295.00, according to ZipRecruiter salary data. Most workers in this role earn between $34,000.00 and $39,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Part-Time Intake Specialist, and why are they important?

To thrive as a Part-Time Intake Specialist, you generally need strong organizational skills, attention to detail, and experience in customer service or healthcare administration, often supported by a high school diploma or equivalent. Familiarity with electronic health records (EHR) systems, data entry software, and scheduling tools is typically expected. Excellent communication, active listening, and empathy help build rapport with clients and ensure accurate information gathering. These skills are crucial for efficiently processing intakes, supporting team workflow, and providing a positive first impression for clients or patients.

What are some common challenges faced by part-time intake specialists, and how can they be managed effectively?

Part-time intake specialists often face challenges such as managing a high volume of client inquiries within limited working hours and ensuring thorough documentation for each case. Balancing multiple priorities while maintaining accuracy and empathy can be demanding. Effective time management, clear communication with team members, and familiarity with the organization's intake procedures can help mitigate these challenges. Many organizations provide training and digital tools to streamline the process, making it easier for part-time staff to stay organized and deliver quality service.

What are part time intake positions?

Part time intake positions are roles in which employees are responsible for collecting and recording information from clients or customers, typically in settings such as healthcare, legal, or social services. These staff members usually serve as the first point of contact, gathering essential details to initiate services or processes. Working part time means they have a reduced or flexible schedule, making the role suitable for those seeking fewer hours or balancing other commitments. Strong organizational, communication, and data entry skills are essential for success in this position.

What is the difference between Part Time Intake vs Part Time Receptionist?

AspectPart Time IntakePart Time Receptionist
Primary RoleGathering patient or client information, scheduling appointments, initial screeningGreeting visitors, answering phones, managing front desk
Required SkillsCommunication, data entry, basic medical or client knowledgeCustomer service, organization, communication
Work EnvironmentHealthcare facilities, clinics, officesReception areas, offices, front desk
Common CertificationsNone required or medical-related certificationsNone required, customer service experience

Part Time Intake roles focus on initial client or patient screening and data collection, often in healthcare settings, while Part Time Receptionist positions involve greeting visitors and managing front desk duties. Both roles require strong communication skills but differ in their primary responsibilities and work environment.

What are the most commonly searched types of Intake jobs in Tennessee? The most popular types of Intake jobs in Tennessee are:
Part Time Intake jobs near you

Grief Team Coordinator

Alive

Nashville, TN • On-site

Part-time

Posted 20 days ago

Job description

Description:

Status: Part Time

Location: Nashville, TN (Remote work possible)

Hours: Monday - Thursday; 20 Hours per Week



Join a mission-driven team where compassion meets purpose. If you’re passionate about grief support, emotional wellness, and bringing comfort when it’s needed most, we invite you to be part of a team that truly changes lives.


SUMMARY

The Alive Hospice Grief Support Services Coordinator is responsible for the coordination of the department’s client referral and intake process; support group organization; information technology needs; community and professional speech/training requests; supervision of volunteers; as well as assisting the Director with special event and program development within the agency for grief services clients and for community outreach.


ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Responds to all GriefLine phone calls, email inquiries, and web interest forms, documenting a summary of each inquiry according to department procedure
  2. Coordinates scheduling of new individual counseling appointments, completing an initial client intake and provides them with information related to grief counseling policies
  3. Greets Grief Center guests, accepts deliveries and answers general questions guests may have about the counseling process and other program offerings
  4. Enters Social Work referrals into scheduling software, contacting the referred, and documenting the progress of each referral according to department procedure
  5. Assists Director with monthly Social Work audit log
  6. Coordinates the process for registering all adult participants in grief support groups, workshops and special events
  7. Orders, maintains and organizes supplies and program materials for Grief Services
  8. Reserves meeting rooms for support groups and events
  9. Collects materials from facilitators at completion of adult support groups, enters data for statistical reports, and maintains archival files
  10. Coordinates monthly bereavement mailings, including preparing mail merges, coordinating the team of mailing volunteers, and participating fully in the process
  11. Prepares mail merge for Memorial Service invitations and other special events
  12. Maintains updated departmental forms and educational handouts and keeps front lobby presentable
  13. Collects grief services revenue from Nashville location Grief Counselors, processes and enters into ClinicTracker, delivers to revenue cycle, and utilizes BillingTracker functions to transition appointments, apply payments and generates patient invoices.
  14. Maintains EventBrite listings for adult grief support programs
  15. Collaborates with Director and Family and Children’s Program Manager to prepare the monthly event calendar and provides to Communications Department for marketing purposes
  16. Other duties may be assigned



Requirements:

EDUCATION and/or EXPERIENCE

Bachelor's degree (B A.) in mental health, family studies or related field and minimum two years related experience and/or training; or equivalent combination of education and experience.


CERTIFICATES, LICENSES, REGISTRATIONS

Reliable transportation with current driver's license and automobile insurance as required by Tennessee State Law.

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