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Paralegal Office Assistant Jobs (NOW HIRING)

Ogletree Deakins

Office Assistant

Indianapolis, IN · On-site

$16 - $21/hr

On a day-to-day basis, works under the direction of the Office Administrator, attorneys, paralegals, and practice assistants from whom the Office Assistant is receiving assignments. This position ...

Quincey Law, P.C.

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Paralegal - Legal Office Assistant

Dana Point, CA · On-site

$25 - $30/hr

The Part-Time Insurance Bad Faith/Personal Injury Paralegal/Legal/Office Assistant supports a busy legal environment by managing active cases, assisting trial attorneys, and providing administrative ...

ARRAY Company

$80 - $100/hr

Paralegal - Office of the Chief Legal Officer Job Summary: We are seeking a highly skilled and ... Maintain and organize legal files, records, and databases with strict confidentiality. * Assist in ...

Bush Seyferth PLLC

Office Assistant

Troy, MI · On-site

$18 - $22/hr

The ideal candidate will work closely with attorneys, paralegals, legal assistants, and other office personnel to assist with the operation of the firm -- someone who provides general assistance ...

Primma, LLC

Office Assistant

Roslyn, NY · On-site

$26 - $28/hr

Provide copies of medical records to the Claims Department, attorneys and paralegals as necessary ... Maintain photocopy equipment and office supplies * Provide backup to other clerical assistants as ...

LHH US

Law Office Assistant

Jacksonville, FL · On-site

$50K - $53K/yr

Order and maintain office supplies and assist with office operations ... Enter and update information within firm databases and systems. * Assist attorneys, paralegals, and ...

Ember Education

Paralegal

Visalia, CA · On-site

Summary The Litigation Support Paralegal/Office Manager assists attorneys and the Executive Assistant/Contracts Manager to provide litigation support services, including, but not limited to responses ...

Weintraub Tobin

Office Assistant

Sacramento, CA

$41K - $48K/yr

Description OFFICE ASSISTANT - SACRAMENTO THE FIRM Weintraub Tobin is an innovative provider of ... Provide general clerical and administrative support to attorneys, paralegals, secretaries, and firm ...

Weintraub Tobin

Office Assistant

Sacramento, CA · On-site

$41K - $48K/yr

Provide general clerical and administrative support to attorneys, paralegals, secretaries, and firm ... and existing office spaces * Assist with special and miscellaneous projects, as assigned ...

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Paralegal Office Assistant information

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$12

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$37

How much do paralegal office assistant jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for paralegal office assistant in the United States is $25.09, according to ZipRecruiter salary data. Most workers in this role earn between $20.19 and $28.85 per hour, depending on experience, location, and employer.

What is a paralegal office assistant?

Paralegal Office Assistants are professionals who provide administrative and legal support within a law office or legal department. They assist attorneys and paralegals with tasks such as organizing files, conducting legal research, scheduling appointments, drafting basic documents, and managing correspondence. While they do not provide legal advice, their role is essential in ensuring the smooth operation of legal practices by handling both clerical and some preparatory legal work. This position is ideal for individuals interested in the legal field who possess strong organizational, communication, and multitasking skills.

What does a paralegal office assistant do?

A Paralegal Office Assistant typically handles a variety of administrative and legal support duties, such as organizing case files, scheduling meetings, drafting basic correspondence, and managing court documents. They play a crucial role in maintaining the smooth operation of the legal office by ensuring that attorneys and paralegals have up-to-date information and well-organized materials. This support allows legal professionals to focus on more complex legal tasks and client work, making the assistant an integral part of the team’s workflow.

What are the key skills and qualifications needed to thrive as a paralegal office assistant?

To thrive as a Paralegal Office Assistant, you need strong organizational abilities, attention to detail, and foundational knowledge of legal procedures, often supported by a paralegal certificate or relevant coursework. Familiarity with legal research databases, document management systems, and office productivity software is typically required. Excellent communication, time management, and discretion are crucial soft skills for supporting legal teams and handling sensitive information. These competencies ensure efficient legal operations, accurate document handling, and effective support for attorneys and clients.

What is the difference between Paralegal Office Assistant vs Legal Secretary?

AspectParalegal Office AssistantLegal Secretary
CredentialsMay require paralegal certification or courseworkTypically no certification required
Work EnvironmentLaw firms, legal departments, supporting attorneysLaw firms, courts, legal offices, supporting attorneys
Job DutiesAssisting with legal research, document preparation, case managementManaging schedules, drafting correspondence, filing, administrative tasks

While both roles support legal professionals, Paralegal Office Assistants focus more on legal research and case support, whereas Legal Secretaries handle administrative and clerical tasks. The roles often overlap but serve different primary functions within legal settings.

Is it hard to be hired as a paralegal office assistant?

Hiring for a paralegal office assistant position typically depends on relevant skills such as organization, familiarity with legal terminology, and proficiency with office software. Candidates with prior experience, a paralegal certificate, or legal assistant training may have an advantage, but entry-level roles are also available for those with strong administrative skills. Competition can vary based on location and the specific employer's requirements.
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States with the most job openings for Paralegal Office Assistant jobs include:

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Paralegal Office Assistant jobs near you

Office Assistant

Ogletree Deakins

Indianapolis, IN • On-site

$16 - $21/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 28 days ago

Ogletree Deakins rating

8.9

Company rating: 8.9 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

10th of 35 rated law firms

Job description

Position Summary
Our Indianapolis, IN office has an opportunity for an Office Assistant to join the firm's expanding practice. On a day-to-day basis, works under the direction of the Office Administrator, attorneys, paralegals, and practice assistants from whom the Office Assistant is receiving assignments. This position supports the delivery of quality legal services to clients by providing clerical assistance to an office, and by working collaboratively and cooperatively in a team-oriented environment.
Essential Functions
Reception/Hospitality - May provide back-up support to the receptionist and/or other office personnel during breaks, lunches, after hours and absences which may include the following:
  • Open front doors and prepare reception area for business each morning.
  • Answer multi-line phone system. Screen phone calls and take messages as required or direct callers to their destination.
  • Communicate effectively and professionally with clients and others in the Firm.
  • Receive and direct clients and visitors.
  • Keep general state of reception area and conference rooms clean.
  • Have general knowledge of employee absences to determine appropriate routing of phone calls, mail, and deliveries.
  • Maintain parking validation log.
  • Maintain conference rooms and visitor office reservations using Maptician.
  • Order meals for meetings.
  • Conference room set-up and clean-up.

Administrative Support
  • Order and stock office and kitchen supplies.
  • Enter vendor invoices and expense reimbursement requests into Chrome River.
  • May assist with processing local office check requests.
  • Create client file labels and assemble physical files.
  • Assist with set-up, clean up and various other responsibilities related to local marketing and office events. Such support may require employee to work hours outside of normal business hours and limited travel.

Facilities
  • May assist Office Administrator with building/office access keycards and parking access for new and departing employees.
  • Assist with internal office moves and set up of workstations for new employees.
  • General kitchen maintenance to include loading and unloading dishwasher and making sure area is tidy and kept clean. Clean and perform maintenance on coffee machines and refrigerators, as needed.
  • May assist with audio visual equipment.

Records and File Room
  • Maintain central file room including, but not limited to, keeping client files in alphabetical order with adequate space for incoming files and filing, pull and reshelve files as requested and assist with locating files.
  • Maintain current and accurate off-site records using firm database.
  • Receive, box, inventory, scan, update database and schedule pick-up of files marked for off-site storage.
  • Coordinate timely retrieval of off-site files as requested.

Mailroom/Copy Center
  • Receive, stamp, and log all incoming mail and packages and scan/deliver to recipients.
  • Prepare and process outgoing mail and packages and ensure they are picked up at the end of each workday. Arrange for specialized mail or messenger services, as required.
  • Monitor and distribute incoming faxes.
  • Photocopy and scan documents as requested by practice assistants, paralegals, attorneys and Office Administrator.
  • Ensure all copy machines and printers are stocked with paper on a daily basis.
  • Perform routine maintenance on equipment. Request and coordinate service calls and repairs for copiers and other office equipment and facilities.
  • Maintain inventory of mailroom supplies.
  • Maintain postage meter.

Library
  • May work collaboratively with Office Administrator to ensure that library subscriptions are current and requests for new additions are approved.
  • Receive incoming subscription updates and file accordingly.

Requirements
  • 1+ year previous experience in a clerical or Office Assistant role.
  • Strong interpersonal and customer service skills.
  • Strong communication skills, written and verbal.
  • Pleasant and clearly understandable phone voice.
  • Ability to read, respond timely/accurately to and organize a high volume of emails.
  • Ability to work on multiple tasks.
  • Good organizational skills including filing.
  • Ability to keep work area organized and tidy.
  • Ability to sit at a desk for one or more hours at a time.
  • Ability to lift and carry up to 50 pounds.
  • Good typing speed with few errors.
  • Strong proofreading skills.
  • Time management skills and ability to work independently as well as with a team.
  • Consistent and punctual attendance.

Benefits
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.
Contact Information
If you have questions, please e-mail Libby Naikelis at libby.naikelis@ogletree.com with "Office Assistant - Indianapolis" in the subject line. Please note, applications submitted via e-mail will not be considered.
Firm Overview
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a "Law Firm of the Year" for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its "Law Firm of the Year" in the Litigation - Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.
Equal Opportunity Employer.

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