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Operations Graduate Assistant information

What are Operations Graduate Assistants?

Operations Graduate Assistants are graduate students who support the operations of a department, program, or organization, often within a university or college setting. Their responsibilities typically include administrative tasks, event coordination, data management, and assisting with daily operational needs. These roles provide hands-on experience in organizational management and help graduate students develop professional skills while pursuing their academic studies.

What are some common challenges faced by an Operations Graduate Assistant, and how can they be addressed?

Operations Graduate Assistants often juggle multiple responsibilities, such as supporting daily departmental operations, coordinating events, and managing administrative tasks. A common challenge is balancing these diverse duties while adapting to shifting priorities. To succeed, it’s important to develop strong organizational skills, communicate proactively with supervisors, and seek regular feedback. Building relationships with team members can also help delegate tasks effectively and learn best practices.

What are the key skills and qualifications needed to thrive as an Operations Graduate Assistant, and why are they important?

To thrive as an Operations Graduate Assistant, you typically need a bachelor's degree (or enrollment in a graduate program), strong organizational skills, and a solid understanding of workflow processes. Familiarity with project management software, data analysis tools like Excel, and university administrative systems is often required. Exceptional communication, time management, and problem-solving abilities help you support department operations and coordinate tasks effectively. These skills ensure efficient support for faculty and staff, contributing to smooth daily operations and successful project outcomes.

What is the difference between Operations Graduate Assistant vs Administrative Assistant?

AspectOperations Graduate AssistantAdministrative Assistant
Required CredentialsTypically pursuing or holding a graduate degree, some experience in operations or managementHigh school diploma or equivalent, often some experience in office administration
Work EnvironmentAcademic or organizational settings, supporting operations or projectsOffice environments, handling clerical and administrative tasks
Employer & Industry UsageUniversities, research institutions, non-profitsBusinesses, government agencies, educational institutions
Common Search & ComparisonOften compared for entry-level operational roles in academia or non-profitsCompared for general office support roles

The Operations Graduate Assistant typically involves supporting operational functions within academic or organizational settings, often requiring a graduate-level background. In contrast, an Administrative Assistant focuses on clerical and administrative tasks in various industries. While both roles support organizational efficiency, the graduate assistant role emphasizes project support and operational tasks, often within educational institutions.

What are popular job titles related to Operations Graduate Assistant jobs in Virginia? For Operations Graduate Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Operations Graduate Assistant jobs in Virginia look for? The top searched job categories for Operations Graduate Assistant jobs in Virginia are:
What cities in Virginia are hiring for Operations Graduate Assistant jobs? Cities in Virginia with the most Operations Graduate Assistant job openings:
Operations Graduate Assistant jobs near you
Graduate Assistant

Graduate Assistant

Regent University

Virginia Beach, VA • On-site

Part-time

Posted yesterday

Regent University rating

7.7

Company rating: 7.7 out of 10

Based on 13 frontline employees who took The Breakroom Quiz

222nd of 541 rated colleges and universities

Job description

Graduate Assistant
Job no: 50000019
Work type: Part time
Location: Virginia Beach
Categories: Student & Temporary
Benefits
None
Job Summary
The Graduate Assistant will support the daily operations of the Psychological Services
Center by providing administrative and client-facing assistance.
Responsibilities:
  • Monthly processing and managing reports.
  • Managing client data and maintaining inventories of testing materials.
  • Answering phone calls daily and managing client registration and waiting list entries.
  • Reviewing and responding to emails daily.
  • Assisting with client appointments using the Titanium system daily.
  • Posting payments to client files daily.
  • Assisting with client file audits on a monthly basis.

Additional Responsibilities:
  • Maintain a supply of client file forms and resource brochures
  • Complete scanning and indexing projects
  • Assist with outreach efforts, event planning, and coordination
  • Processing client data, managing reports, and maintaining inventories of testing materials, answering phone calls, and managing client registrations
  • Receive and respond to daily telephone calls and emails
  • Assist with client satisfaction survey data processing
  • Manage client appointments using the Titanium system

Requirements:
Graduate students preferred; PsyD first-year students may also apply
  • Two-year commitment preferred
  • Detail-oriented and self-motivated
  • Good listening skills, with a high degree of maturity when dealing with confidential matters
  • Organizational skills and the ability to multitask
  • Capacity to be resourceful and to take initiative and problem-solve
  • Ability to work with limited supervision
  • Commitment to Regent's core values of Excellence, Innovation, and Integrity

Regent University does not discriminate in employment in its programs or activities on the basis of race, color, national or ethnic origin, sex, disability, age or veteran status. For full Non-Discrimination Policy click here.
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Advertised: 31 Jul 2025 Eastern Daylight Time
Applications close:
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