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Operations Graduate Assistant information

What is an operations graduate assistant?

Operations Graduate Assistants are graduate students who support the operations of a department, program, or organization, often within a university or college setting. Their responsibilities typically include administrative tasks, event coordination, data management, and assisting with daily operational needs. These roles provide hands-on experience in organizational management and help graduate students develop professional skills while pursuing their academic studies.

What are some common challenges faced by an operations graduate assistant, and how can they be addressed?

Operations Graduate Assistants often juggle multiple responsibilities, such as supporting daily departmental operations, coordinating events, and managing administrative tasks. A common challenge is balancing these diverse duties while adapting to shifting priorities. To succeed, it’s important to develop strong organizational skills, communicate proactively with supervisors, and seek regular feedback. Building relationships with team members can also help delegate tasks effectively and learn best practices.

What are the key skills and qualifications needed to thrive as an operations graduate assistant?

To thrive as an Operations Graduate Assistant, you typically need a bachelor's degree (or enrollment in a graduate program), strong organizational skills, and a solid understanding of workflow processes. Familiarity with project management software, data analysis tools like Excel, and university administrative systems is often required. Exceptional communication, time management, and problem-solving abilities help you support department operations and coordinate tasks effectively. These skills ensure efficient support for faculty and staff, contributing to smooth daily operations and successful project outcomes.

What is the difference between Operations Graduate Assistant vs Administrative Assistant?

AspectOperations Graduate AssistantAdministrative Assistant
Required CredentialsTypically pursuing or holding a graduate degree, some experience in operations or managementHigh school diploma or equivalent, often some experience in office administration
Work EnvironmentAcademic or organizational settings, supporting operations or projectsOffice environments, handling clerical and administrative tasks
Employer & Industry UsageUniversities, research institutions, non-profitsBusinesses, government agencies, educational institutions
Common Search & ComparisonOften compared for entry-level operational roles in academia or non-profitsCompared for general office support roles

The Operations Graduate Assistant typically involves supporting operational functions within academic or organizational settings, often requiring a graduate-level background. In contrast, an Administrative Assistant focuses on clerical and administrative tasks in various industries. While both roles support organizational efficiency, the graduate assistant role emphasizes project support and operational tasks, often within educational institutions.

What are popular job titles related to Operations Graduate Assistant jobs in Florida? For Operations Graduate Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Operations Graduate Assistant jobs in Florida look for? The top searched job categories for Operations Graduate Assistant jobs in Florida are:
What cities in Florida are hiring for Operations Graduate Assistant jobs? Cities in Florida with the most Operations Graduate Assistant job openings:
Operations Graduate Assistant jobs near you
Infographic showing various Operations Graduate Assistant job openings in Florida as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Graduate Assistant, Counseling Program

Barry University

Miami Shores, FL • On-site

Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 24 days ago

Barry University rating

8.5

Company rating: 8.5 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

80th of 616 rated colleges and universities

Job description

Summary
The primary purpose of the Graduate Assistant (GA) position is to provide essential support for departmental teaching, research, clinical training, and administrative operations. The role advances the Department's mission while offering the GA practical, supervised experience in instructional, clinical, administrative, and research-related responsibilities. This position supports the development of the GA's professional competencies as a future practitioner by bridging academic training with hands-on departmental experience.
Essential Functions
  • Assist with clinical skills supervision and training by observing, co-facilitating, or providing feedback on student counseling sessions under licensed faculty supervision.
  • Provide instructional support for core courses by leading discussion sections, grading assignments using established rubrics, and providing detailed feedback to students.
  • Support faculty research by conducting literature reviews, assisting with data collection, entering and analyzing data, and helping prepare manuscripts or conference presentations.
  • Prepare and maintain instructional materials, including updating course websites such as Canvas, organizing course content, and setting up audiovisual or clinical equipment for instructional delivery.
  • Manage administrative tasks for the Department, including coordinating events, maintaining student records, organizing departmental materials, and handling confidential communications appropriately.
  • Assist with new student orientation and mentorship activities by creating or updating support materials, organizing digital files, and helping coordinate activities for newly admitted students.
  • Aid in accreditation compliance by collecting, organizing, and analyzing program assessment data and student learning outcomes.

Qualifications/Requirements
  • Must be currently enrolled as a Barry University graduate student in a master's or doctoral program.
  • Field of study must be Counseling.
  • Must be in good academic standing and meet all departmental and university requirements for graduate assistantship eligibility.
  • Demonstrated interest in teaching, clinical skills development, research, student support, or departmental service.
  • Strong written and verbal communication skills, with the ability to provide clear feedback and interact professionally with students, faculty, and staff.
  • Ability to manage multiple priorities, maintain accurate records, meet deadlines, and work effectively during high-volume academic periods.
  • Proficiency with common technology tools, including Microsoft Office and learning management systems such as Canvas.
  • Ability to maintain confidentiality and exercise sound judgment when handling student records, assessment data, and departmental communications

Scheduled Weekly Hours:
20
Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development.
Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

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