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Job DescriptionThe Advisory Committee Lead provides statewide leadership for the administration, coordination, and continuous improvement of Texas State Technical College's advisory committee function. This role serves as the institutional lead for advisory committee operations, ensuring committees are established, facilitated, documented, and maintained in a manner that supports instructional relevance, workforce alignment, regulatory compliance, and employer engagement across the college.
Working collaboratively with academic leaders, Career Services, instructional programs, and industry partners, the Advisory Committee Manager develops and maintains the statewide processes, tools, timelines, and standards that support effective advisory committee operations. The role ensures committees provide meaningful feedback on industry trends, workforce needs, curriculum relevance, and employability outcomes, while also supporting compliance with Texas Higher Education Coordinating Board expectations for workforce education programs.
The Advisory Committee Lead serves as a senior technical professional who independently manages a complex statewide portfolio of advisory committee activities and relationships. Through project leadership, stakeholder engagement, process improvement, and disciplined operational execution, this role strengthens the consistency, effectiveness, and strategic value of advisory committees across TSTC.Essential Functions

The employee will demonstrate TSTC's Core Values of Excellence, Accountability, Service, and Integrity with internal and external stakeholders, customers, students, and members of the community.

Statewide Advisory Committee Administration
Leads the statewide administration and coordination of advisory committee activities across instructional programs and campuses. Develops and maintains the operational framework, timelines, documentation standards, and meeting processes needed to support consistent and effective advisory committee operations across the institution.

Committee Facilitation & Program Support
Coordinates and facilitates advisory committee meetings in collaboration with instructional leaders, Career Services, and industry partners to ensure committees are productive, well-organized, and aligned with institutional and programmatic priorities. Supports program teams in preparing for meetings, documenting outcomes, and following through on action items and committee recommendations.

Compliance & Standards Oversight
Ensures advisory committee processes and documentation align with Texas Higher Education Coordinating Board requirements and institutional expectations related to workforce education programs. Maintains current knowledge of applicable standards, monitors committee records and practices for compliance, and provides guidance to internal stakeholders on committee requirements and expectations.

Stakeholder Engagement & Relationship Management
Builds and maintains productive working relationships with employers, industry representatives, instructional leaders, and other institutional stakeholders to support strong advisory committee participation and meaningful industry engagement. Serves as a central point of contact for advisory committee communication and coordination across the college.

Project Management & Operational Execution
Manages multiple concurrent advisory committee projects, priorities, and deadlines related to meeting schedules, communications, reporting, documentation, and follow-up activities. Coordinates meeting logistics, committee records, volunteer support, and operational deliverables to ensure timely and effective execution across the statewide committee portfolio.

Data, Reporting & Documentation
Maintains advisory committee records, meeting documentation, participation data, and related reports to support institutional accountability and operational visibility. Collects, organizes, and analyzes committee activity data and feedback to identify trends, inform improvements, and support leadership reporting.

Process Improvement & Committee Effectiveness
Evaluates advisory committee operations to identify inefficiencies, participation challenges, or process gaps and implements improvements that strengthen committee effectiveness, stakeholder engagement, and consistency across programs and campuses. Recommends tools, practices, and workflow enhancements that improve quality and scalability of the advisory committee function.

Institutional Partnership & Workforce Alignment
Partners with academic and workforce leaders to ensure advisory committees remain aligned with industry needs, instructional priorities, and student employability goals. Supports the integration of committee feedback into broader conversations related to curriculum relevance, workforce trends, and program responsiveness.

Education & ExperienceMinimum Qualifications

Associate's degree.

Three years of experience in project management, program coordination, or administration of multiple concurrent initiatives.

Three years of experience supporting process improvement, stakeholder engagement, or operational effectiveness initiatives.

Two years of experience in workforce education, higher education, employer engagement, or a related field.

Two years of experience coordinating external relationships, partnerships, or public-facing stakeholder engagement activities.

Preferred Qualifications

Bachelor's degree.

Four years of experience in project management, program coordination, or administration of multiple concurrent initiatives.

Four years of experience supporting process improvement, stakeholder engagement, or operational effectiveness initiatives.

Three years of experience in workforce education, higher education, employer engagement, or a related field.

Three years of experience coordinating external relationships, partnerships, or public-facing stakeholder engagement activities.

Relevant experience may be considered in lieu of a degree, except in cases where a specific degree is required to meet accreditation standards, licensure requirements, or other legislative or regulatory obligations. This includes, but is not limited to, certain faculty positions and staff roles governed by state or federal educational mandates.

Skills & Abilities

Ability to manage multiple projects, competing deadlines, and shifting priorities in a fast-paced environment.

Ability to produce clear, professional written and verbal communications for diverse internal and external audiences.

Ability to collect, analyze, and present data and metrics to support reporting, process improvement, and operational decision-making.

Ability to interpret trends, stakeholder feedback, and committee outcomes and translate findings into actionable recommendations.

Ability to build and maintain relationships with external stakeholders, including industry representatives, community leaders, and business partners, and represent the college in public-facing settings.

Ability to apply knowledge of higher education systems, workforce development practices, and employer engagement strategies to support institutional goals.

Ability to coordinate complex meetings, committee processes, communications, and follow-up activities with a high degree of organization and professionalism.

Ability to develop, implement, and improve operational processes that support committee effectiveness, stakeholder engagement, and institutional consistency.

Core Competencies

Project Leadership & Execution
Independently manages a complex statewide portfolio of advisory committee activities, timelines, and deliverables. Maintains momentum across multiple concurrent workstreams, exercises sound judgment in prioritizing tasks, and ensures work is completed accurately, timely, and in alignment with institutional expectations.

Stakeholder Engagement & Relationship Management
Builds and sustains productive relationships with internal and external stakeholders to support active participation, meaningful collaboration, and strong committee operations. Demonstrates professionalism, responsiveness, and credibility in working with industry partners, instructional leaders, and institutional stakeholders across the college.

Operational Coordination & Organization
Maintains strong organizational discipline across meeting planning, communications, documentation, compliance tracking, and follow-up activities. Coordinates details effectively across a statewide committee portfolio while ensuring processes remain clear, consistent, and well managed.

Communication & Facilitation
Communicates clearly and professionally in written, verbal, and meeting settings. Facilitates discussions, shares expectations, and supports productive engagement among stakeholders with varied perspectives and interests.

Process Improvement & Problem Solving
Evaluates operational challenges, identifies root causes, and implements practical improvements that strengthen committee effectiveness, consistency, and stakeholder experience. Uses critical thinking and initiative to resolve issues and improve workflows.

Analytical Thinking & Reporting
Uses data, documentation, and stakeholder feedback to monitor committee activity, identify trends, and support informed recommendations. Produces accurate reports and operational insights that improve visibility and support leadership decision-making.

Ownership & Accountability
Takes ownership of the statewide advisory committee function by maintaining high standards of reliability, follow-through, and professionalism. Demonstrates initiative, works independently, and ensures responsibilities are carried through to completion.

Extra Duties Statement

This job description outlines the general responsibilities and expectations of the role. It is not intended to include every task or responsibility. Additional duties may be assigned by leadership as needed.

Some duties may require work outside standard business hours to support advisory committee meetings, employer engagement activities, or institutional priorities.

Full-time, FLSA-exempt position.

Periodic in-state travel to campuses or meetings beyond the employee's designated or nearest base campus may be required based on business needs and will comply with TSTC and State of Texas requirements.

Position requires sustained attention to confidential, sensitive, and operationally important institutional and stakeholder information.

TSTC will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the position.

TSTC is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, genetic information, or veteran status.

The role may require movement across campus, participation in meetings, and engagement with faculty, staff, students, employers, and community stakeholders to support institutional goals. Work is primarily performed in an office or professional environment using standard technology and communication tools. These activities can be performed with or without reasonable accommodation to support the essential functions of the role.

Equal Opportunity Employer

Texas State Technical College (TSTC), as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC.

Background Checks

A criminal history background check will be required for the finalist(s) under consideration for this position.