Operations Assistant Jobs in Rochester, MN (NOW HIRING)

Current Openings: 

Parking and Transportation
The Manager for Parking and Transportation plays a critical leadership role in supporting safe, efficient, and welcoming arrivals and departures for patients, visitors, and staff across the Mayo Clinic campus. This position is responsible for overseeing parking and transportation operations and working in close partnership with concierge, valet services, the City of Rochester, Rochester Public Transit, and other key operational teams. Together, these partnerships ensure a seamless arrival and departure experience that reflects Mayo Clinic's commitment to exceptional service. As Mayo Clinic continues to transform the arrival and departure experience, this role will be instrumental in operationalizing new approaches that incorporate AI and automation. The Manager will lead efforts to improve and integrate processes that create a coordinated, patient-centered experience-from the moment of arrival through departure-while maintaining safety, efficiency, and service excellence.
 

Primary Care
The Manager in Primary Care plays a crucial role in shaping the health and well-being of the entire community. By overseeing daily clinic operations, the manager ensures seamless support for employees, dependents, and the community for primary care patients. This role will support the Northwest Community Clinic, the Primary Care Procedure Practice, the Primary Care Integrated Community Specialists and other assignments within Primary Care.  The manager role partners with Primary Care leadership teams to support transformation, innovation and automation efforts. This position requires strong collaboration across various departments and divisions and multi-disciplinary teams along with strong communication skills to support the daily operations in addition to Bold. Forward. in Rochester.
 

Transplant Center
The Manager position in the Transplant Center provides administrative partnership to center leadership, consulting staff and allied health teams. The Manager provides primary partnership to Heart, Lung, Bone Marrow, and Vascularized Composite Transplant Programs and the medical, surgical, adult/pediatric MD medical directors for each. Role scope is inpatient, outpatient, surgical, medical, and enterprise focused, and requires close partnership and collaboration with CV Surgery, Cardiology, Pulmonary, Hematology, and Reconstructive Surgery leadership teams and practices. This position assures excellence in clinical operations and leads initiatives for process improvement and regulatory compliance, financial stewardship, business development, practice optimization, and strategic innovation - all in alignment with the Bold. Forward. vision. The Manager also oversees outreach, contracting partnerships, and the implementation of programs driven by national transplantation initiatives. The Transplant Center performs over 1000 solid organ and bone marrow transplants per year and operates through a fully multidisciplinary approach. Daily cross-functional and cross-departmental collaboration drive the success of this role. The Manager serves on the Transplant Specialty Council Practice Committee, actively participates in enterprise convergence initiatives, and leads at least on enterprise workgroup.
 

Dermatology
The Manager in the Department of Dermatology has primary responsibility for surgical and laboratory operations within a complex practice that spans Clinical, Surgical, and Laboratory divisions. This position provides administrative partnership to physician and administrative leadership in the Surgical and Laboratory divisions and has direct supervisory responsibility for the Dermatology Laboratory Supervisor, along with leadership responsibility for surgical and laboratory operations, including process redesign, automation, innovation, and practice transformation initiatives. Administrative responsibilities include workforce development, resource planning, financial stewardship, project and change management, quality improvement, and oversight of complex operational and strategic initiatives that advance access, efficiency, and patient care. Daily cross-functional and cross-departmental collaboration drive the success of this role, supporting multidisciplinary coordination and execution of departmental priorities. The position contributes through operational excellence, innovation, practice optimization, and strategic initiatives that support transformation and the evolving needs of the department and institution.
 

Urology
The Manager - Practice provides operational and administrative leadership for the Department of Urology's clinical practice in Rochester, partnering with physician, nursing, APP, and administrative leaders to support daily operations across outpatient, procedural, and surgical settings. This role drives operational excellence through data informed decision making, process improvement, and change management, with a strong emphasis on advancing AI enabled and automated solutions to support workforce sustainability, quality and safety, patient access, and financial performance. The Manager serves as a key member of the Urology leadership team, advancing departmental and Mayo Clinic strategic priorities.
 

Pulmonary, Critical Care, Allergy & Sleep Medicine
The Manager in Pulmonary, Critical Care, Allergy and Sleep Medicine (PCCAS) will support the outpatient, inpatient, and procedural practices within the division. This role will partner closely with physician and allied health leaders to oversee daily practice operations.  Key aspects of this role will include leading practice improvement initiatives, standardizing and applying best practices to operations, and driving innovation by piloting new approaches to care delivery and practice operations that leverage digital and automated solutions to redesign the practice. The manager will be responsible for leading and implementing strategic initiatives to grow the procedural and cancer practices.  Administrative responsibilities include leading multi-disciplinary teams to execute on strategic priorities and quality improvement initiatives, staff development, managing change, and managing space and equipment projects.
 

Department of Radiology: Radiography (X-Ray) and General Imaging
The Manager provides support for day-to-day operations of the diagnostic x-ray clinical practice and multiple clinical specialty divisions.  The Manager is a key member of the practice leadership team, partnering closely with physician, allied health, and administrative leaders to ensure success of the practice.  The position is responsible for Rochester operations with limited enterprise engagement.   
 

Cardiovascular Medicine 
The Manager in the Department of Cardiovascular Medicine can support the outpatient practice, testing, procedures or inpatient practices.  This role partners closely with physician and allied health leaders to oversee daily operations of the practice.  Key aspects of this role will include leading practice improvement initiatives, driving standardization efforts, and piloting new concepts, innovation, and automation to redesign the practice.  The Manager will work on developing and implementing strategic initiatives and solutions in collaboration with many stakeholders throughout the outpatient and hospital practices.  Administrative responsibilities also include but are not limited to staff development, quality improvement, change management, and supply and equipment strategies.  
 

Position Overview

The Manager partners with administrative leaders, physicians, and scientists to lead and coordinate operational and administrative functions in alignment with strategic priorities. The Manager has strong leadership, operational and process improvement capabilities. 

Embodying our Mayo Clinic values, the Manager plays a pivotal role within shields and departments managing teams and service lines. 

Responsibilities 

Vision and Strategy

• Lead and manage the team to operationalize the vision, executing goals and outcome-based objectives. 
• Actively contribute to the development of priorities and action plans.
• Serve as a liaison between front-line supervisors and staff and leadership to ensure strategic alignment, staff engagement, and open, transparent, bidirectional communication.
• Develop relationships externally in support of Mayo Clinic's goals and objectives.

People and Culture

• Create and foster high performing, engaged teams, aligned to a culture of safety and Mayo Clinic values.
• Lead and mentor team through new and changing situations.
• Effectively manage team performance and difficult conversations with compassion and respect.
• Embed equity, inclusion, and diversity principles into team, across hiring, developing, and coaching staff.
• Coach, mentor, and develop direct reports and other allied health staff to foster engagement, life-long learning, and professional growth.

Operational Excellence

• Provide leadership with a primary focus on operational excellence, implementation, and staff engagement. 
• Apply operational knowledge, critical thinking, sound judgment, and problem solving in an integrated, matrixed environment. 
• Effectively manage staff assignments to meet fluctuating workload and business needs. 
• Embrace and drive operational execution with a sense of pace and urgency. Coordinate and direct staff to ensure smooth operations and efficiencies.
• Engage in systems design, process improvement, and optimization to improve and simplify operations and outcomes.
• Facilitate quality, safety, regulatory, and service excellence. 
• Manage projects and lead multidisciplinary teams including financial analysis, problem solving, and data-driven decision-making. 

Transformation and Innovation

• Develop a global mindset, and continuously invest in learning and gaining knowledge inter and intra industry. 
• Demonstrate continuous learning of emerging technologies and data literacy for departmental and organizational benefit. 
• Demonstrate forward-thinking and trend analysis to anticipate future needs and opportunities.
• Encourage team to pursue new approaches and demonstrate business agility.  

Financial and Business Acumen

• Demonstrate business acumen and apply financial rigor in managing financial results.
• Assist in managing budget for area of responsibility.
• Manage strategic growth to include staffing and other resources. 
• Implement, manage, and operationalize business plans and deliverables.
• Represent and communicate big picture thinking with business partners and stakeholders. 
• Support effective decision making and ensure long term sustainability through deep understanding of healthcare, education, and research finance models, including revenue drivers, to support effective decision making and ensure long term sustainability.

Master's degree with a minimum of 1 year of relevant experience 

OR 

Bachelor's degree with 5+ years of relevant experience required. 

Operational experience must include demonstrated competency in leadership, management, operations, finance, communication, and change management methodologies.

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position.

During the selection process, you may participate in an OnDemand (pre-recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re-record your answer to each question - Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps.