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Operations Assistant Jobs in Portland, ME (NOW HIRING)

Everlast Roofing

Forklift Loader 2nd Shift

Bridgton, ME · On-site

$19 - $26/hr

Work closely with warehouse staff and supervisors to support daily operations * Assist with biannual plant inventory counts * Perform other warehouserelated duties as assigned Forklift Qualifications ...

Everlast Roofing

Forklift Loader 2nd Shift

Bridgton, ME · On-site

$19 - $26/hr

Work closely with warehouse staff and supervisors to support daily operations * Assist with bi‑annual plant inventory counts * Perform other warehouse‑related duties as assigned Forklift ...

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All JobsOperations JobsOperations Assistant JobsOperations Assistant Jobs in Portland, ME

Operations Assistant information

See Portland, ME salary details

$11

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How much do operations assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for operations assistant in Portland, ME is $20.28, according to ZipRecruiter salary data. Most workers in this role earn between $15.72 and $22.88 per hour, depending on experience, location, and employer.

What is an operations assistant?

An operations assistant takes care of a variety of administrative and clerical responsibilities for an organization. Their purpose is to help ensure the business runs smoothly by resolving customer complaints, training employees, and assisting management. As an operations assistant, you can work in a wide variety of industries, and your specific duties vary depending upon the job field. This career requires industry-specific work experience, as well as strong interpersonal skills. Some medical employers require additional qualifications, such as an associate degree in a related field.

What are the key skills and qualifications needed to thrive as an operations assistant, and why are they important?

To excel as an Operations Assistant, you typically need strong organizational skills, attention to detail, and a foundational understanding of business administration, often supported by an associate's or bachelor's degree. Familiarity with office software like Microsoft Office Suite, project management tools, and basic database systems is commonly required. Excellent communication, time management, and problem-solving abilities help individuals stand out in this role. These skills ensure efficient support for daily operations, smooth workflow, and effective coordination across teams.

What are some common challenges operations assistants face, and how can they effectively manage them?

Operations Assistants often juggle multiple tasks simultaneously, such as coordinating schedules, processing documentation, and supporting various departments. One common challenge is managing shifting priorities while maintaining attention to detail. To succeed, it's important to develop strong organizational skills, use digital tools to track tasks, and communicate proactively with team members. Regular check-ins with supervisors and colleagues can also help ensure alignment and prevent bottlenecks.

What is the difference between Operations Assistant vs Administrative Assistant?

AspectOperations AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer certifications in office managementHigh school diploma; often requires proficiency in office software
Work EnvironmentCorporate offices, warehouses, or production facilitiesOffice settings, reception areas
Employer & Industry UsageManufacturing, logistics, retail, corporateCorporate, government, nonprofit, small businesses
Common Search & ComparisonOperations Assistant vs Administrative Assistant

The main difference is that Operations Assistants focus on supporting daily operational functions, logistics, and process improvements, often in more technical or production environments. Administrative Assistants primarily handle clerical tasks, scheduling, and office management. Both roles require organizational skills and basic office credentials, but Operations Assistants tend to work more closely with operational teams and processes.

Is operations assistant a high paying job?

The operations assistant role typically offers a moderate salary that varies by industry, location, and experience level. It is generally considered an entry- to mid-level position, with higher pay potential for those with specialized skills or certifications in areas like logistics or project management.

What does an operations assistant get paid?

The average salary for an operations assistant typically ranges from $30,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.
More about Operations Assistant jobs

What are the most commonly searched types of Operations jobs in Portland, ME?

The most popular types of Operations jobs in Portland, ME are:

What job categories do people searching Operations Assistant jobs in Portland, ME look for?

The top searched job categories for Operations Assistant jobs in Portland, ME are:

What cities near Portland, ME are hiring for Operations Assistant jobs?

Cities near Portland, ME with the most Operations Assistant job openings:

Operations Assistant jobs near you
Infographic showing various Operations Assistant job openings in Portland, ME as of August 2026, with employment types broken down into 62% Full Time, and 38% Part Time. Highlights an 100% In-person job distribution, with an average salary of $42,187 per year, or $20.3 per hour.

Operations Assistant

Piscataqua Landscaping & Tree Service, LLC

Portland, ME

$23.72 - $33/hr

Full-time

Medical, Dental, Retirement, PTO

Posted 6 days ago

Job description

Description


Be The Engine That Keeps Our Operations Running!


Piscataqua Landscaping & Tree Service is a busy, year-round landscaping and snow removal company - and we're looking for someone who doesn't just keep the office running, but makes it run better.


We're looking for a self-starter who spots problems before they become issues, learns our operations inside and out, builds better systems without being asked, and helps train branch personnel on the processes that keep us running. If you're motivated by figuring things out, streamlining what's broken, and being the person people count on - keep reading.


We're a fast-paced, hands-on team, and this full-time position is based in our Portland, Maine office, Monday through Friday.


What You'll Do:


Front-Line Support Answer and route office calls with precision and professionalism; communicate directly with vendors, subcontractors, and clients.


CRM Management & Process Support Learn our operational processes to dig into the data - catch errors, fix inconsistencies, and make sure workflows are accurate, and clearly understood across the team.


Billing & Accounts Receivable Create customer invoices and oversee A/R for your assigned branch(es)/division(s); partner with the accounts team to proactively follow up on outstanding payments.


IT Liaison Keep the team informed on IT updates and serve as the go-to point of contact between office staff and our third-party IT provider.


Facilities & Procurement Oversee recurring and as-needed facilities services to keep the building fully operational - scheduling vendors, ensuring site-specific needs are met, and managing/ordering supplies.


HR Support Provide comprehensive administrative support to the Office and HR department across a range of tasks that keep daily operations - and HR functions - running smoothly.


Continuous Improvement Actively identify opportunities to boost branch productivity and customer satisfaction - then act on them by creating, maintaining, and training others on SOPs. 


General Administrative Support Perform clerical duties, support special projects, and communicate interdepartmental updates and issues.


Cross-Coverage Provide backup support for other branches/divisions as needed.

Requirements

  • Exceptionally organized with strong attention to detail; able to pivot smoothly among tasks in a busy environment.
  • Reliable  with deadlines; meticulous about accurate data entry and task completion.
  • Customer-service oriented with a positive, empathetic, and professional communication style.
  • Comfortable with numbers (discounts, interest, commissions, proportions, percentages).
  • Proficient in Microsoft Office (Outlook/Excel/Word).
  • Able to learn concepts and computer programs quickly with training. 
  • Comfortable explaining processes clearly to others and providing informal training/support to team members as needed.
  • Spanish language skills are a plus!

Ready to Apply?

If you're organized, sharp, and genuinely energized by making things run better - we want to hear from you!


Piscataqua Landscaping & Tree Service is the seacoast's premier choice for landscaping services when it comes to discerning homeowners, developers, and property managers. For over 40 years our educated, certified, and experienced staff have been creating and celebrating beauty on residential and commercial properties. We pride ourselves in building relationships and exceeding the expectations of our clients as we transform the ordinary into the extraordinary.


As an industry leader, our remarkable success is attributed to our team of outstanding employees who enjoy serving clientele that expect the very best. Our team members, many with a history of longevity with our company, take pride in their work and strive to exceed client expectations each and every time. Taking care of our talented employees includes offering one of the most extensive benefits packages in the landscape industry. We provide health and dental insurance, 401(k), paid vacations and holidays, employee development opportunities, bonuses and premier facilities.


Piscataqua Landscaping & Tree Service is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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