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Online Payroll Processing Jobs (NOW HIRING)

Capstone

Payroll Compliance Specialist

Butte, MT · On-site +1

$22 - $27/hr

Process and issue Form W-2c (Corrected Wage and Tax Statements) and W-3c summaries, ensuring ... Strong hands-on experience with cloud-based payroll systems (e.g., QuickBooks Online, Payroll ...

CFS

Payroll Specialist

Portland, OR · Hybrid

$62K - $65K/yr

Process weekly and biweekly payroll accurately and on schedule * Prepare and submit certified ... are not posted online. Whether you are actively job hunting or just passively considering ...

Ritchie Bros.

Payroll Specialist

Lake Worth, TX · Hybrid

$22.50 - $30.75/hr

Xcira, a leader in live simulcast auction technologies; and Veritread, an online marketplace for ... Process biweekly payroll accurately and on time for all employees, ensuring compliance with local ...

Kirsch CPA Group

Payroll Specialist

Hamilton, OH · On-site +1

$24 - $30/hr

QuickBooks Online experience Why This Payroll Role Is Different This is not a high-volume payroll processing job. At Kirsch CPA Group, Payroll Specialists are trusted resources for clients and ...

NOVA Parks

Payroll Accounting Manager

Fairfax Station, VA · On-site +1

$90K - $100K/yr

Process child support payments online and mail garnishments and levies each pay period. * Balance payroll registers and reconcile payroll totals prior to posting payroll to the general ledger.

ADP

Payroll Specialist

Tempe, AZ · On-site

$22.75 - $31.25/hr

Assists and supports Clients with Payroll processing questions and issues. * Use on-line tools and other resources to research and respond to Client inquiries requiring guidance on how to address a ...

NOVA Parks

Payroll Accounting Manager

Fairfax Station, VA · On-site +1

$90K - $100K/yr

Process child support payments online and mail garnishments and levies each pay period. * Balance payroll registers and reconcile payroll totals prior to posting payroll to the general ledger.

ADP

Payroll Specialist

Norfolk, VA · On-site

$22.75 - $31/hr

Assists and supports Clients with Payroll processing questions and issues. * Use on-line tools and other resources to research and respond to Client inquiries requiring guidance on how to address a ...

ADP

Payroll Specialist

Tempe, AZ

$22.75 - $31.25/hr

Assists and supports Clients with Payroll processing questions and issues. * Use on-line tools and other resources to research and respond to Client inquiries requiring guidance on how to address a ...

Capstone

Payroll Compliance Specialist

Butte, MT · On-site

$22 - $27/hr

Process and issue Form W-2c (Corrected Wage and Tax Statements) and W-3c summaries, ensuring ... Strong hands-on experience with cloud-based payroll systems (e.g., QuickBooks Online, Payroll ...

BDA

Payroll Specialist (ADP & Workday)

Austin, TX · On-site

$80K - $100K/yr

Process weekly, bi-weekly, and monthly payroll for 1,400+ employees across multiple states and ... Manage the electronic and online timekeeping system for hourly employees. * Ensure commissions ...

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Online Payroll Processing information

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How much do online payroll processing jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for online payroll processing in the United States is $25.04, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

What is online payroll processing?

Online payroll processing refers to the use of cloud-based software or online services to manage employee payroll, including calculating wages, withholding taxes, and issuing payments electronically. This method streamlines payroll tasks, improves accuracy, and ensures compliance with tax regulations. Employers can access payroll data from anywhere, automate repetitive tasks, and reduce paperwork, making payroll management more efficient and secure.

What are some common challenges faced in online payroll processing, and how can they be managed effectively?

One common challenge in online payroll processing is ensuring the accuracy and timeliness of employee data, especially when coordinating with multiple departments or remote teams. Payroll professionals must stay up-to-date with changing tax laws and regulations, which can vary by location and require ongoing education. Effective communication with HR and accounting is crucial to resolve discrepancies quickly and to maintain compliance. Utilizing robust payroll software and maintaining thorough documentation can help mitigate errors and streamline the process.

What are the key skills and qualifications needed to thrive in online payroll processing, and why are they important?

To excel in Online Payroll Processing, you need a strong understanding of payroll regulations, attention to detail, and proficiency in mathematics, often supported by a degree in accounting or related fields. Familiarity with payroll software such as ADP, QuickBooks, or Paychex, as well as knowledge of tax compliance systems, is typically required. Strong organizational skills, confidentiality, and effective communication set top performers apart in this role. These skills ensure accurate, timely payroll processing and compliance with legal and financial standards, minimizing costly errors.

What is the difference between Online Payroll Processing vs Bookkeeper?

AspectOnline Payroll ProcessingBookkeeper
CredentialsMay require payroll-specific certifications or trainingTypically requires bookkeeping or accounting certifications
Work EnvironmentOften cloud-based, remote, or office settingsOffice or remote, handling financial records
Industry UsageUsed across various industries for payroll managementUsed in small to medium businesses for financial record-keeping
Primary FocusPayroll processing, tax calculations, complianceFinancial record maintenance, data entry, reconciliation

Online Payroll Processing focuses on automating payroll tasks, tax filings, and compliance, often using specialized software. Bookkeepers handle broader financial record-keeping, including invoices, expenses, and reconciliations. While both roles involve financial data, Online Payroll Processing is more specialized in payroll functions, making it distinct from the general bookkeeping role.

What cities are hiring for Online Payroll Processing jobs?

Cities with the most Online Payroll Processing job openings:

What are the most commonly searched types of Payroll Processing jobs?

The most popular types of Payroll Processing jobs are:

What states have the most Online Payroll Processing jobs?

States with the most job openings for Online Payroll Processing jobs include:

Online Payroll Processing jobs near you
Infographic showing various Online Payroll Processing job openings in the United States as of August 2026, with employment types broken down into 61% Full Time, 36% Part Time, 1% Temporary, and 2% Contract. Highlights an 80% Physical, 1% Hybrid, and 19% Remote job distribution, with an average salary of $52,082 per year, or $25 per hour.

Payroll Compliance Specialist

Capstone

Butte, MT • On-site, Remote

$22 - $27/hr

Part-time

Re-posted yesterday

Job description

About Us

We are a multifaceted CPA firm with 16 offices across the Pacific Northwest providing financial and tax planning to our business and personal clients by offering payroll, bookkeeping, auditing, and tax services. We have partnered with wealth advisors and estate attorneys to create Coordinated Financial Care service for our clients.


The Job

We are seeking a highly detail-oriented and experienced Payroll Compliance & Amendments Specialistto join our team on apart-timebasis. This role is dedicated to managing specialized, high-priority payroll projects, with a primary focus on resolving federal and state tax notices, processing W-2 amendments, and preparing amended quarterly reports.

The ideal candidate possesses deep expertise in multi-state payroll regulations, agency correspondence, and historical payroll corrections. This position offers a flexible, part-time schedule well-suited for a seasoned professional who thrives on investigative work and data reconciliation.


What do we need you to do?

Agency Notice Resolution & Compliance

  • Investigate and Resolve Notices:Research, analyze, and resolve complex IRS and state agency tax notices (e.g., withholding discrepancies, unemployment rate adjustments, penalty assessments).
  • Agency Correspondence:Act as the primary point of contact with tax authorities, drafting formal response letters and compiling required documentation to dispute or settle notices.
  • Root Cause Analysis: Identify the underlying payroll or system errors that triggered agency notices and recommend process improvements to prevent future occurrences.

Payroll Amendments & Historical Adjustments

  • Amended Returns:Prepare and file federal and state amended quarterly and annual payroll tax returns (e.g., 941-X, 940-X, and state-specific equivalents).
  • W-2 Corrections:Process and issue Form W-2c (Corrected Wage and Tax Statements) and W-3c summaries, ensuring accurate electronic filing with the Social Security Administration (SSA).
  • Wage Reconciliations: Perform comprehensive historical payroll audits to calculate retroactive adjustments, pre-tax/post-tax corrections, and taxable fringe benefit updates.

SpecialProjects & Systems Support

  • Data Cleanup:Assist with targeted payroll system audits, verifying employer identification numbers (EINs), state business identification numbers (BINs), and local tax accounts.
  • Cross-Functional Collaboration: Partner with payroll managers and account teams to ensure historical adjustments are accurately reflected in the core payroll ledger and client accounts.


Qualifications for this position:

  • Experience: Minimum of 3-5 years of dedicated payroll experience, with a proven track record of successfully managing payroll amendments (941-X) and state notice resolutions.
  • Technical Proficiency:Strong hands-on experience with cloud-based payroll systems (e.g., QuickBooks Online, Payroll Relief) and advanced proficiency in MS Excel (vlookups, pivot tables) for data reconciliation.
  • Regulatory Knowledge:Deep understanding of federal, state, and local payroll tax laws, deposit schedules, and filing requirements. Multi-state compliance experience is highly preferred.
  • Skills: Exceptional analytical and investigative skills; strong written communication skills for professional agency correspondence; ability to work independently with minimal supervision.


Although we take our work very seriously, we don't take ourselves too seriously. This is more than just a place to get through the workday. We enjoy our work and our time together! If this sounds like what you're looking for, we encourage you to apply. Pay based on experience and education.

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