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Office Coordinator Jobs in Puerto Rico (NOW HIRING)

Service Corporation International

Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory ... Orders supplies for the office and completes inventory counts * Coordinates the processing of ...

Service Corporation International

Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory ... Orders supplies for the office and completes inventory counts * Coordinates the processing of ...

JLL

Service Coordinator

Juncos, PR · On-site

$19.25 - $24.25/hr

Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) * Experience using ... Strong organizational and coordination skills * Ability to manage multiple requests and priorities ...

Jones Lang LaSalle IP, Inc.

Service Coordinator

Juncos, PR · On-site

$19.25 - $24.25/hr

Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) * Experience using ... Strong organizational and coordination skills * Ability to manage multiple requests and priorities ...

JC Automation Corp

PR · On-site

Proficiency with Microsoft Office (Word, Excel, PowerPoint) and document/records management systems. Preferred * Coordination Experience: Prior experience serving as a drafting coordinator on a large ...

JC Automation Corp

PR · On-site

$35 - $45/hr

ABOUT THE ROLE We are seeking a PMO-driven Project Lead to manage the CTF2 Flexibility Program end-to-end, ensuring governance, coordination, visibility, and delivery across all workstreams -- from ...

MENTOR TECHNICAL GROUP CORP

PR · On-site

Review furniture needs and keep the office supply and kitchen areas stocked, as required. * Overlap between other Facilities Coordinators and Facilities Managers. * Perform cost-benefit analysis.

Marriott International

Sales Coordinator

San Juan, PR · On-site

$35K - $38K/yr

Sales Coordinator Join Our Team At Alma San Juan, Autograph Collection, we create memorable guest ... Front Office, Revenue, and Food & Beverage to ensure successful group and event execution ...

Marriott

Sales Coordinator

San Juan, PR · On-site

$35K - $38K/yr

Sales Coordinator Join Our Team At Alma San Juan, Autograph Collection, we create memorable guest ... Front Office, Revenue, and Food & Beverage to ensure successful group and event execution ...

PACIV

Drafting Support and Coordinator

San Juan, PR · On-site

This role is responsible for coordinating engineering drawing revisions, maintaining project ... Proficiency with Microsoft Office and engineering document management systems. Desired Skills:

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Office Coordinator information

What is an office coordinator?

An office coordinator is in charge of general office duties. They organize files and stock supplies, accept mail, create memos, send faxes, and perform other clerical procedures as needed. Office coordinators also speak with customers both face-to-face and over the phone. They typically report to an office manager and schedule appointments, take notes during meetings, and organize travel arrangements. This job requires experience working in an office setting. Additional qualifications for this career include strong communication skills and computer proficiency.

What are the key skills and qualifications needed to thrive as an office coordinator, and why are they important?

To thrive as an Office Coordinator, you need excellent organizational abilities, multitasking skills, and proficiency in office administration, often supported by a high school diploma or associate’s degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes basic accounting tools is typically required. Strong communication, problem-solving, and interpersonal skills help you manage workflows and collaborate effectively with staff and visitors. These skills ensure smooth daily operations, efficient administrative support, and a positive work environment for the entire team.

How does an office coordinator typically interact with different departments within an organization?

An Office Coordinator serves as a central point of contact, regularly collaborating with various departments such as HR, finance, and IT to ensure smooth office operations. This role often involves coordinating meetings, managing supply needs, and relaying important communications between teams. Office Coordinators work closely with department leaders to support logistical needs and may assist in onboarding new employees or organizing company-wide events. Effective communication and adaptability are key, as priorities can shift quickly depending on organizational demands.

What is the difference between Office Coordinator vs Administrative Assistant?

AspectOffice CoordinatorAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require additional certifications
Work EnvironmentOffice settings, coordinating multiple departments or teamsOffice settings, supporting specific departments or executives
Employer & Industry UsageCommon in various industries including corporate, healthcare, educationWidely used across industries for administrative support roles
Common Search & Comparison IntentYesYes

While both roles support office operations, an Office Coordinator typically manages broader coordination tasks across departments, whereas an Administrative Assistant focuses on supporting specific individuals or teams with administrative duties. The roles often overlap, but the Office Coordinator usually has a more supervisory or organizational scope.

Is an office coordinator the same as an office manager?

An office coordinator typically handles administrative tasks such as scheduling, communication, and supporting daily office operations. An office manager usually has broader responsibilities, including supervising staff, managing budgets, and overseeing office policies. While both roles require organizational skills, office managers often have more leadership and decision-making duties.
More about Office Coordinator jobs

What are the most commonly searched types of Office jobs in Puerto Rico?

The most popular types of Office jobs in Puerto Rico are:

What are popular job titles related to Office Coordinator jobs in Puerto Rico?

For Office Coordinator jobs in Puerto Rico, the most frequently searched job titles are:

What job categories do people searching Office Coordinator jobs in Puerto Rico look for?

The top searched job categories for Office Coordinator jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Office Coordinator jobs?

Cities in Puerto Rico with the most Office Coordinator job openings:

Office Coordinator jobs near you
Infographic showing various Office Coordinator job openings in Puerto Rico as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 11% Part Time, 2% Temporary, and 3% Contract. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution.

Office Operations Coordinator

sup3rnova

San Juan, PR

Full-time

Re-posted 4 days ago

Job description

We are looking for an Office Operations Coordinator to efficiently manage the daily administrative tasks of our agency. This role is essential in ensuring smooth financial operations, including managing payables, receivables, and overseeing the day-to-day office functions. The ideal candidate will be detail-oriented, proactive, and capable of handling a variety of administrative and financial duties, supporting the overall success of the team.

Responsibilities

  • Manage accounts payable and receivable, ensuring all invoices are processed and payments are made on time.
  • Oversee the tracking of payments, expenses, and receipts, maintaining accurate financial records.
  • Coordinate office management activities, including ordering supplies, managing vendor relationships, and maintaining office equipment.
  • Prepare and process expense reports, ensuring they are accurate and properly documented.
  • Assist with basic bookkeeping tasks, such as recording transactions and reconciling accounts.
  • Support the human resources team with onboarding new employees, maintaining employee records, and ensuring compliance with HR policies.
  • Act as the first point of contact for internal and external communications, managing correspondence, phone calls, and inquiries.
  • Organize and schedule meetings, appointments, and travel arrangements for team members.
  • Maintain the office calendar and ensure timely execution of administrative tasks.
  • Prepare and submit financial reports, ensuring compliance with company policies and local regulations.
  • Assist with event planning and coordination for internal and client events as needed.
  • Handle sensitive and confidential information with discretion.

Qualifications

  • Bachelor's degree or equivalent experience in Business Administration, Accounting, or a related field.
  • 2+ years of experience in administrative roles with exposure to accounting, payables/receivables, and office management.
  • Strong proficiency in office software, including Microsoft Office (Excel, Word, Outlook) and accounting software (e.g., QuickBooks or similar).
  • Excellent organizational and time-management skills with the ability to manage multiple tasks simultaneously.
  • Strong attention to detail and accuracy in handling financial data and office operations.
  • Ability to communicate clearly and effectively with team members, vendors, and clients.
  • Problem-solving skills and the ability to work independently or as part of a team.
  • Bilingual (English/Spanish) is a plus.

Bonus Qualifications

  • Experience in a creative agency or marketing environment.
  • Familiarity with payroll and human resources management systems.

Apply