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Office Assistant Jobs in Normal, IL (NOW HIRING)

OSF HealthCare

MOA Family Practice

Bloomington, IL · On-site

$18.85 - $21.21/hr

The Medical Office Assistant Care Guide is responsible for registering, collecting payments, rooming, assisting the provider with care and treatment, discharging, and following-up with patients. It ...

GFL Environmental

Office Coordinator

Morton, IL · On-site

$22 - $25/hr

... assist the branch in meeting goals, requests and Requirements: of the division and home office. • Maintains policy and procedures manual regarding branch audit Requirements:. • Coordinate audit ...

GFL Environmental

Office Coordinator

Morton, IL

$22 - $25/hr

Support and assist the branch in meeting goals, requests and Requirements: of the division and home office. Maintains policy and procedures manual regarding branch audit Requirements:. Coordinate ...

Dental Office

Dental Assistant

Bloomington, IL · On-site

$17.25 - $22.25/hr

The owner and Office Manager are the supervisors of this position * Benefits are based on the ... Assistant * Knowledge of dentistry, particularly dental procedures, instruments, and hygiene

sandridge

Receptionist / Office Admin

Morton, IL

$14.50 - $18.50/hr

Greet and assist visitors, employees, and vendors in a friendly and professional manner. * Answer ... Office Coordination * Monitor and order office supplies for the reception area and shared spaces.

Sandridge Crafted Foods

Receptionist / Office Admin

Morton, IL · On-site

$14.50 - $18.50/hr

Greet and assist visitors, employees, and vendors in a friendly and professional manner. * Answer ... Office Coordination * Monitor and order office supplies for the reception area and shared spaces.

Interstate Batteries

Office Associate

Washington, IL · On-site

$16 - $21.50/hr

Purpose of Job The Office Associate effectively operates the front desk position for the ... Maintain dealer database. * Assist with inventory count and research variances. * All other duties ...

Core 3

Front Office Administrator

Bloomington, IL

$19 - $20/hr

Welcoming visitors and directing them to the relevant office/personnel. * Assist walk in applicants with various tasks such as filling out an application, key check out, or move in packets * Act as a ...

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Office Assistant information

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How much do office assistant jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for office assistant in Normal, IL is $18.51, according to ZipRecruiter salary data. Most workers in this role earn between $15.77 and $20.67 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

How much is an office assistant paid?

The average salary for an office assistant in the United States ranges from $25,000 to $40,000 per year, depending on experience, location, and employer. Entry-level positions typically start at the lower end of this range, and some roles may offer additional benefits or opportunities for advancement.

What is the work of an office assistant?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily office operations.
More about Office Assistant jobs

What are the most commonly searched types of Office jobs in Normal, IL?

The most popular types of Office jobs in Normal, IL are:

What are popular job titles related to Office Assistant jobs in Normal, IL?

For Office Assistant jobs in Normal, IL, the most frequently searched job titles are:

What job categories do people searching Office Assistant jobs in Normal, IL look for?

The top searched job categories for Office Assistant jobs in Normal, IL are:

What cities near Normal, IL are hiring for Office Assistant jobs?

Cities near Normal, IL with the most Office Assistant job openings:

Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Normal, IL as of August 2026, with employment types broken down into 74% Full Time, and 26% Part Time. Highlights an 95% In-person, and 5% Remote job distribution, with an average salary of $38,505 per year, or $18.5 per hour.

Medical Office Assistant - Records

Bloomington, IL • On-site

Chestnut Health Systems
Offices of Mental Health Practitioners • 501 - 1,000 employees

6.8

Company rating: 6.8 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Learn more about Chestnut Health Systemsexternal

$18 - $20.50/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 25 days ago

Job description

Overview
Medical Assistant - Records
Compensation
Starting pay: $18.00 to $20.50 per hour
Active CNA, CMA, or CMOA certification is required for this position.
Starting pay is based on experience, qualifications, internal equity, and local market conditions.
Chestnut offers a comprehensive benefits package that supports both your career and your well-being, including health, dental, and vision insurance, retirement with company match, generous paid time off, tuition reimbursement, professional development opportunities, and career advancement.
Use your clinical training in a role where accuracy matters.
Chestnut Health Systems is seeking a full-time Medical Assistant - Records in Bloomington, Illinois.
This role is a great fit for a CNA, CMA, or CMOA who enjoys the medical side of healthcare but also thrives on organization, documentation, and keeping things running behind the scenes.
You'll support our medical team by helping ensure patient records are accurate, complete, and up to date. From processing medical records and test results to reviewing documentation and supporting front office operations, your attention to detail will directly support high-quality patient care.
If you're organized, dependable, comfortable with technology, and ready to put your certification to work in a different kind of healthcare role, we'd love to meet you.
Why You'll Love This Role
  • Use your CNA, CMA, or CMOA training in a medical office and records-focused setting.
  • Play an important role in supporting providers and maintaining accurate patient information.
  • Build experience with electronic medical records, documentation, medical orders, and healthcare operations.
  • Work in a structured environment where organization and attention to detail are valued.
  • Join a collaborative team that supports both patient care and one another.
  • Grow your healthcare experience while building skills that can lead to future opportunities within Chestnut.

Responsibilities
  • Review electronic clinical documentation for accuracy, completeness, and required information.
  • Prepare, scan, and attach paper documents to the electronic medical record (EMR).
  • Process and distribute incoming faxes and medical documentation.
  • Maintain filing systems, reports, and documentation deadlines using strong time management and prioritization skills.
  • Process requests for health records accurately and timely.
  • Update patient medical orders and medical test results in the EMR.
  • Review active patient charts for compliance with agency policies and procedures.
  • Obtain required patient signatures and documentation.
  • Support front office staff and daily clinic operations as needed.
  • Maintain confidentiality and security of all patient and organizational information.
  • Promote Chestnut's culture of customer service excellence in all interactions.
  • Perform other duties as assigned.

Qualifications
Required Certification & Education
  • High school diploma or equivalent required.
  • Successful completion of a Medical Assistant or Certified Nursing Assistant training program required.
  • Active certification as a Certified Medical Assistant (CMA), Certified Medical Office Assistant (CMOA), or Certified Nursing Assistant (CNA) required.
Skills & Knowledge
  • Intermediate computer proficiency, including Microsoft Office, Adobe Acrobat, and electronic medical record systems.
  • Strong keyboarding and data entry skills.
  • Knowledge of common medical terminology, medical office procedures, and standard office equipment.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Effective written and verbal communication skills.
  • Ability to work independently and manage multiple priorities.
  • Ability to establish and maintain effective working relationships with patients, referral sources, staff, vendors, and the public.
  • Ability to exercise discretion and maintain confidentiality when handling sensitive information.
Benefits
Chestnut offers a comprehensive benefits package designed to support your health, well-being, and professional growth, including:
  • Health, dental, and vision insurance
  • Retirement savings plan with company match
  • Generous paid time off
  • Tuition reimbursement opportunities
  • Employee Assistance Program
  • Professional development and continuing education
  • Career advancement opportunities throughout the organization

Check out our benefits here!
About Chestnut
Since 1973, Chestnut Health Systems has been improving lives through integrated behavioral health, primary care, substance use treatment, prevention, research, and community partnerships.
Today, more than 800 compassionate employees serve individuals and families throughout Illinois and Missouri. Our interdisciplinary teams deliver trauma-informed, recovery-oriented care that integrates behavioral health, primary care, dental, and community-based services to improve health outcomes and strengthen communities.
At Chestnut, every role contributes to quality patient care. Your work behind the scenes helps providers have the accurate information they need to care for patients effectively.
Additional Information
Please note: Active CNA, CMA, or CMOA certification is required for consideration for this position.
To be considered, applicants must attach a resume, complete the application, and answer all screening questions.
Chestnut welcomes applications from qualified individuals with recovery experience.
EOE - Minorities/Females/Veterans/Disabled

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