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Office Assistant Jobs in Normal, IL (NOW HIRING)

Gailey Eye Clinic

Office Assistant

Bloomington, IL

$20 - $23.22/hr

Office supplies * Equipment supplies (paper, light bulbs, batteries, etc.) * Forms, brochures ... Coordinate resolution of identified issues * Assist in maintaining facility appearance and seasonal ...

Gailey Eye Clinic

Office Assistant

Bloomington, IL · On-site

$20 - $23.22/hr

Office supplies * Equipment supplies (paper, light bulbs, batteries, etc.) * Forms, brochures ... Coordinate resolution of identified issues * Assist in maintaining facility appearance and seasonal ...

Gailey Eye Clinic

Office Assistant

Bloomington, IL

$20 - $23.22/hr

Office supplies * Equipment supplies (paper, light bulbs, batteries, etc.) * Forms, brochures ... Coordinate resolution of identified issues * Assist in maintaining facility appearance and seasonal ...

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Office Assistant information

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How much do office assistant jobs pay per hour?

As of May 31, 2026, the average hourly pay for office assistant in Normal, IL is $18.51, according to ZipRecruiter salary data. Most workers in this role earn between $15.77 and $20.67 per hour, depending on experience, location, and employer.

What Does an Office Assistant Do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an Office Assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by Office Assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are office assistants?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs
What are the most commonly searched types of Office jobs in Normal, IL? The most popular types of Office jobs in Normal, IL are:
What are popular job titles related to Office Assistant jobs in Normal, IL? For Office Assistant jobs in Normal, IL, the most frequently searched job titles are:
What job categories do people searching Office Assistant jobs in Normal, IL look for? The top searched job categories for Office Assistant jobs in Normal, IL are:
What cities near Normal, IL are hiring for Office Assistant jobs? Cities near Normal, IL with the most Office Assistant job openings:
Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Normal, IL as of May 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, 1% Temporary, and 1% Contract. Highlights an 90% Physical, 4% Hybrid, and 6% Remote job distribution, with an average salary of $38,505 per year, or $18.5 per hour.
Office Assistant

Office Assistant

Gailey Eye Clinic

Bloomington, IL

$20 - $23.22/hr

Full-time

Posted 13 days ago

Gailey Eye Clinic rating

5.6

Company rating: 5.6 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

Job description

PROJECT COORDINATOR – Facilities

 

POSITION SUMMARY

The Project Coordinator – Facilities provides operational and administrative coordination for the Facilities Department. This role manages the ticketing workflow, dispatches resources, coordinates vendors, and ensures timely completion of facility-related requests across all locations.

KEY RESPONSIBILITIES

Workflow & Dispatch Management

  • Manage the facilities ticketing system and prioritize incoming requests
  • Assign and dispatch Facilities Coordinator based on urgency and need
  • Track progress and ensure timely resolution of all tickets

Administrative & Operational Support

  • Manage department calendar, scheduling, and travel coordination
  • Monitor and respond to emails and correspondence
  • Answer incoming calls and route requests appropriately
  • Maintain electronic and hard copy filing systems

Inventory Management

  • Order and maintain inventory of:
    • Office supplies
    • Equipment supplies (paper, light bulbs, batteries, etc.)
    • Forms, brochures, business cards, and marketing materials
  • Review supply levels across all clinics and proactively reorder
  • Maintain an inventory log of facility tools and equipment to ensure accurate tracking of purchased items and availability.

Vendor Management

  • Coordinate with vendors for maintenance and repairs (HVAC, janitorial, elevator, etc.)
  • Obtain quotes and manage service scheduling
  • Maintain relationships with service providers (shredding, security systems, etc.)

Project & Facility Coordination

  • Support new facility transition planning and setup
  • Coordinate repairs, maintenance projects, and improvements
  • Oversee project timelines and ensure completion

Facilities Oversight

  • Conduct facility assessments for functional and cosmetic needs
  • Coordinate resolution of identified issues
  • Assist in maintaining facility appearance and seasonal décor standards

Security & Systems Oversight

  • Manage and monitor facility security systems
  • Coordinate access and security-related needs
  • Manage and control distribution of building keys, issuing keys to authorized personnel as needed and maintaining accurate records of key assignments

Events & Employee Support

  • Coordinate facility-related aspects of company events and community outreach
  • Assist with food orders and setup for staff lunches
  • Maintain Gailey apparel store and distribution to employees

Communication & Reporting

  • Serve as primary point of contact for facility-related communication
  • Provide updates to leadership on projects, issues, and performance
  • Ensure alignment between clinic needs and facilities execution

General Support

  • Provide administrative support to the department
  • Sort and deliver mail/packages around the clinic. Process mail for postage daily. 
  • Manage courier and packages to ensure prompt delivery based on staff and doctor’s schedules.
  • Lead or assist with special projects, including those requiring travel

Physical Demands

This position requires an incumbent to sit at a desk and/or stand for long hours during regularly scheduled work hours. This job may include, but are not limited to sitting, reaching, stooping, crouching, kneeling, climbing, twisting, hearing and repetitive motions. The ability to lift up to 25 pounds. Must have reliable transportation and be able to drive/travel as needed.

Pay

The starting range for this position is $20.00 - $23.22/hr. depending on skills, experience, and qualifications as well as market considerations.

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