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Operations Administrative Assistant Jobs in Normal, IL

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Operations Administrative Assistant information

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How much do operations administrative assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for operations administrative assistant in Normal, IL is $22.81, according to ZipRecruiter salary data. Most workers in this role earn between $17.88 and $24.66 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What job categories do people searching Operations Administrative Assistant jobs in Normal, IL look for?

The top searched job categories for Operations Administrative Assistant jobs in Normal, IL are:

What cities near Normal, IL are hiring for Operations Administrative Assistant jobs?

Cities near Normal, IL with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Normal, IL as of August 2026, with employment types broken down into 80% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $47,444 per year, or $22.8 per hour.

CIS Administrative Assistant - Temporary Assignment

Washington, IL • On-site

Central School District 51
See more jobs at Central School District 51external

$17/hr

Other

Posted 7 days ago

Job description

Position Type:
Building/District Office/Administrative Assistant
Date Posted:
8/31/2026
Location:
Central Intermediate School
Date Available:
09/01/2026
TITLE: CIS Administrative Assistant - (Attendance)
Temporary Assignment Needed for the 2026-27 School Year
Pay: $17.00/hr
QUALIFICATIONS:
  • Minimum of a high school diploma or GED equivalent.
  • Associate's degree or higher preferred.
  • Knowledge of and experience with technology platforms, including Microsoft and Google applications.
  • Experience with Skyward Learning Management Systems preferred
  • Successful completion of fingerprint based criminal background check (IL State Police and FBI), sex offender and violent youth offender screening, and employment physical.
REPORTS TO: Building Principal and Assistant Principal
JOB GOAL: To ensure the smooth and efficientoperation of the school officeso that ithas a positive impact on the education of children and effectively serves the needs of students, staff, parents and the community in a professional and courteous manner.
The position provides administrative support for the principal/assistant principal. Sensitive and confidential information must be maintained in a fast-paced environment. Good judgment and the ability to prioritize and organize a diversified workload is a necessity.
DUTIES AND RESPONSIBILITIES:
  • Maintains daily/hourly student attendance records.
  • Enrolls and exits students throughout the year.
  • Maintains student data in the student information management program.
  • Compiles monthly, quarterly, and annual attendance reports.
  • Processes truancy reports.
  • Communicates with truancy officer as needed.
  • Publishes daily announcements to the district website and social media.
  • Manages internal building coverage as needed.
  • Monitors the unfilled absences report each morning and works with building administrators to make adjustments as needed.
  • Receives and routes incoming calls and distributes mail.
  • Assists with guest and substitute teacher check-in and check-out using the visitor screening program.
  • Publishes communication as directed or approved by administration to staff, parents and students using the student information management program, all-call program, and social media.
  • Assists with the coordination of the CIS awards program and graduation.
  • Assists with the outside student support programs such as Weekend Snack-Pacs.
  • Assists with transportation management for field trips and after school activities.
  • Coordinates with vendor for school pictures.
  • Maintains office equipment and orders necessary office supplies.
  • Maintains the building laminator and orders necessary supplies.
  • Orders teacher supplies, awards, materials with purchase orders and maintain records of such.
  • Updates phone routing lists for the CIS building throughout the year.
  • Works with the Crisis Management Team to update the Crisis Management Plan books.
  • Performs office routines and practices associated with a busy and productive office.
  • Assists in maintaining building calendars for scheduled events.
  • Works with Parent Teacher Organization on coordinating building events.
  • Assists nurse in dispensing medication and maintaining appropriate medication records, when needed.
  • Serves as a backup to other administrative assistants when necessary.
  • Maintains regular attendance and punctuality to ensure teamwork and the completion of job duties essential to the daily operation of the school.
  • Performs other related tasks as assigned by the principal/assistant principal and other district office administrators as designated by the superintendent.
  • Adheres to a professional code of ethics which includes confidentiality of school related matters and loyalty to the school district.

Note: The above description is illustrative of most tasks and responsibilities. It is not all inclusive of every task or responsibility.
TERMS OF EMPLOYMENT: Temporary. Position is for the 2026-27 School Year.
Hourly rate approved by the Board of Education.
EVALUATION: All non-certified employees receive a minimum of one written evaluation per year. The administrative assistant will be evaluated by the principal or assistant principal.
Adopted - December 12, 2019

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