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Operations Administrative Assistant Jobs in Normal, IL

Intellectt INC

Receptionist/ Admin Assistant

East Peoria, IL · On-site

$16.25 - $20.25/hr

We are seeking a detail-oriented and proactive Receptionist / Administrative Assistant to provide ... The ideal candidate will be responsible for managing daily front-office operations, organizing ...

Intellectt INC

Receptionist/ Admin Assistant

East Peoria, IL · On-site

$16.25 - $20.25/hr

We are seeking a detail-oriented and proactive Receptionist / Administrative Assistant to provide ... The ideal candidate will be responsible for managing daily front-office operations, organizing ...

Ameren

Operations Support Rep

Bloomington, IL · On-site

... spreadsheets. Assist other Operating Centers during vacations, illnesses as needed. Position ... One or more years of relevant clerical/administrative experience required. In addition to the above ...

US Navy

Aviation Operations & Support

Lexington, IL

... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...

US Navy

Aviation Operations & Support

Heyworth, IL

... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...

US Navy

Aviation Operations & Support

Washington, IL

... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...

US Navy

Aviation Operations & Support

Hudson, IL

... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...

US Navy

Aviation Operations & Support

Roanoke, IL

... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...

US Navy

Aviation Operations & Support

Lincoln, IL

... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...

US Navy

Aviation Operations & Support

Saybrook, IL

... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...

US Navy

Aviation Operations & Support

Mansfield, IL

... assist with emergency response and training drills related to aviation operations; support administrative and maintenance control activities as required. What to Expect Duties directly support ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Normal, IL

Operations Administrative Assistant information

See Normal, IL salary details

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How much do operations administrative assistant jobs pay per hour?

As of Jul 11, 2026, the average hourly pay for operations administrative assistant in Normal, IL is $22.81, according to ZipRecruiter salary data. Most workers in this role earn between $17.88 and $24.66 per hour, depending on experience, location, and employer.

What are Operations Administrative Assistants?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, with salaries reaching over $70,000 annually in some cases. Factors influencing pay include experience, location, certifications, and the complexity of the role, with executive assistants often earning the highest salaries among administrative support roles.

What are the top 3 skills of an administrative assistant?

The top three skills for an operations administrative assistant are strong organizational abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient task management, clear correspondence, and smooth office operations. Attention to detail and adaptability are also valuable in handling diverse responsibilities.

What is the salary of an operations assistant?

The salary of an operations administrative assistant typically ranges from $35,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and additional compensation vary by employer.

What are the key skills and qualifications needed to thrive as an Operations Administrative Assistant, and why are they important?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. The role requires strong organizational skills and attention to detail to support various departments within an organization.

What are some common challenges faced by Operations Administrative Assistants, and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What job categories do people searching Operations Administrative Assistant jobs in Normal, IL look for? The top searched job categories for Operations Administrative Assistant jobs in Normal, IL are:
What cities near Normal, IL are hiring for Operations Administrative Assistant jobs? Cities near Normal, IL with the most Operations Administrative Assistant job openings:
Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Normal, IL as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $47,444 per year, or $22.8 per hour.
Receptionist/ Admin Assistant

Receptionist/ Admin Assistant

Intellectt INC

East Peoria, IL • On-site

$16.25 - $20.25/hr

Contractor

Re-posted 26 days ago

Job description

Job Title: Receptionist/ Admin Assistant

Location: East Peoria, IL

Working Hours: 6:00 AM to 2.30 PM CST

Need US Citizens/Green Card holders.

Interview Process: On-site interviews

Position Summary:

We are seeking a detail-oriented and proactive Receptionist / Administrative Assistant to provide administrative and office support in our East Peoria location. The ideal candidate will be responsible for managing daily front-office operations, organizing meetings, preparing documents, and ensuring smooth information flow across the team. This role requires strong organizational skills, proficiency in Microsoft Excel, and the ability to handle multiple tasks effectively.

Key Responsibilities:

  • Serve as the first point of contact for visitors, clients, and employees, ensuring a professional and welcoming environment.
  • Organize and schedule meetings, including preparing agendas, materials, and meeting minutes.
  • Manage, maintain, and distribute office information and documentation.
  • Provide general administrative and clerical support to the office staff.
  • Prepare, format, and review documents, spreadsheets, and reports.
  • Maintain accurate filing systems (electronic and paper-based).
  • Monitor and manage office supplies and inventory.
  • Support task management by tracking deadlines, priorities, and follow-ups.
  • Utilize Microsoft Excel for data entry, reporting, and task organization.
  • Assist with other office-related duties as assigned.

Qualifications:

  • High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
  • 1–3 years of experience in an administrative, receptionist, or office support role.
  • Proficiency in Microsoft Office Suite, especially Excel (data entry, formatting, reporting).
  • Strong organizational, multitasking, and time management skills.
  • Excellent verbal and written communication skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Professional demeanor with strong interpersonal skills.
  • Reliable, punctual, and able to work independently as well as in a team setting.