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Operations Administrative Assistant Jobs in Normal, IL

Professional Therapy Services

Front Office Assistant

Morton, IL · On-site

$15 - $19.75/hr

... operations. QUALIFICATIONS Education and experience: * At least four years of high school, having ... Experience in medical and administrative fields. Familiar with scheduling, EMR, Microsoft Office ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Normal, IL

Operations Administrative Assistant information

See Normal, IL salary details

$13

$22

$36

How much do operations administrative assistant jobs pay per hour?

As of Jul 11, 2026, the average hourly pay for operations administrative assistant in Normal, IL is $22.81, according to ZipRecruiter salary data. Most workers in this role earn between $17.88 and $24.66 per hour, depending on experience, location, and employer.

What are Operations Administrative Assistants?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, with salaries reaching over $70,000 annually in some cases. Factors influencing pay include experience, location, certifications, and the complexity of the role, with executive assistants often earning the highest salaries among administrative support roles.

What are the top 3 skills of an administrative assistant?

The top three skills for an operations administrative assistant are strong organizational abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient task management, clear correspondence, and smooth office operations. Attention to detail and adaptability are also valuable in handling diverse responsibilities.

What is the salary of an operations assistant?

The salary of an operations administrative assistant typically ranges from $35,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and additional compensation vary by employer.

What are the key skills and qualifications needed to thrive as an Operations Administrative Assistant, and why are they important?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. The role requires strong organizational skills and attention to detail to support various departments within an organization.

What are some common challenges faced by Operations Administrative Assistants, and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What job categories do people searching Operations Administrative Assistant jobs in Normal, IL look for? The top searched job categories for Operations Administrative Assistant jobs in Normal, IL are:
What cities near Normal, IL are hiring for Operations Administrative Assistant jobs? Cities near Normal, IL with the most Operations Administrative Assistant job openings:
Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Normal, IL as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $47,444 per year, or $22.8 per hour.
Executive Assistant & Board Administrator

Executive Assistant & Board Administrator

GovernmentJobs.com

Normal, IL • On-site

Other

Posted 14 days ago

Job description

Job Title

Connect Transit is the primary public transit system serving Bloomington-Normal and McLean County, committed to providing safe, reliable transportation that enriches lives and strengthens the community. We value collaboration, integrity, and excellence in service. Our dedicated team works to ensure that all residents and visitors have convenient access to affordable transit options, supporting economic growth and fostering a sense of connection throughout the region. By continually investing in innovative technology, modern vehicles, and customer-focused initiatives, Connect Transit strives to improve mobility and enhance the overall quality of life for everyone in the community.

About The Role

The Executive Assistant & Board Administrator provides high-level, confidential support to the Chief Executive Officer and Chief Operating Officer while serving as the primary governance liaison to the Board of Trustees. This role focuses on executive-level operations, board compliance, and the maintenance of official records in accordance with public meeting requirements. The position requires exceptional organizational skills, discretion, and political awareness to manage sensitive information with professionalism and integrity. In this capacity, you will support organizational governance and ensure the seamless execution of executive and board initiatives.

Essential Duties

• Provide high-level administrative support to the Chief Executive Officer and Chief Operating Officer, acting as a primary point of contact and managing complex calendars, shifting priorities, and sensitive internal/external communications.

• Translate verbal directives and high-level concepts into polished, professional documents, including professional correspondence, presentations, agendas, policies, memos, letters and executive-level reports. This requires the ability to adopt various tones and styles while applying a strategic approach to sensitive topics.

• Coordinate meetings, including logistics, preparation of briefing materials, and follow-up action tracking.

• Assist with special projects, research initiatives, and executive-level administrative tasks; manage office supply inventory.

• Perform other professional-level administrative duties as assigned to support executive leadership.

• Serve as the Agency's Records Retention Specialist; maintain official records according to approved legal schedules, coordinate authorized record destruction, and ensure the secure storage of historical and legal documentation.

• Establish and maintain sophisticated electronic and physical filing systems to support efficient document retention, retrieval, and organizational memory.

• Serve as the Board Administrator for the seven-member Board of Trustees; coordinate annual calendars, prepare compliant meeting packets and public notices, and ensure all proceedings adhere to the Open Meetings Act and parliamentary procedures (Robert's Rules of Order).

• Facilitate seamless communication between executive leadership, the Board Chair, Vice Chair, Trustees, and various committees while maintaining the highest level of confidentiality and political awareness.

• Attend all Board and committee meetings to record, transcribe, and index official minutes, resolutions, and ordinances; coordinate meeting logistics, prepare briefing materials, and track follow-up actions to ensure executive and board alignment.

• Manage Board training records, certifications, and compliance documentation to ensure the governing body meets all state and federal regulatory standards.

• Maintain the organization's Board-related public information and web presence to ensure accuracy and public access.

• Perform other duties as assigned.

Minimum Qualifications

Education and Experience

• High School diploma or equivalent required; college coursework preferred.

• Minimum of 3 years of progressively responsible administrative experience supporting senior leadership.

• Experience supporting a governing board or public body is required.

• Experience in a public sector or regulated environment preferred.

• Equivalent combination of education and/or experience may be considered.

Knowledge & Skills

• Executive-level administrative practices and procedures.

• Governance processes and public meeting requirements.

• Records management and retention standards.

• Proficiency with Microsoft Office Suite, SharePoint, and modern office software.

• Strong professional written and verbal communication skills.

• Ability to handle confidential and sensitive information with discretion.

• Strong organizational skills and attention to detail.

• Ability to prioritize tasks, manage multiple projects, and meet deadlines.

• Familiarity with Robert's Rules of Order or parliamentary procedure is a plus.

Physical & Work Environment

• Ability to lift and carry up to 25 pounds and operate standard office equipment.

• Primarily indoor office environment.

• Occasional business travel may be required.

Connect Transit is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This commitment applies to all aspects of employment, including recruitment, hiring, compensation, promotion, and professional development.

Connect Transit is an EEO/AA employer (Minorities/Females/Vet/Disability).

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