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Office Assistant Jobs in Ladera Ranch, CA (NOW HIRING)

West Development

WD-Office Assistant

Carlsbad, CA · On-site

$17.50 - $22.75/hr

The Office Assistant supports daily office operations and creates a welcoming environment for guests and team members. This part-time position is based at the reception desk and includes greeting ...

Chapman University

Central Office Assistant

Orange, CA · On-site

$16.90/hr

Responsibilities The following tasks are expectations of Office Assistants: * Answering phones * Arriving to shifts on time * Communicating accurate and timely information * Supporting departmental ...

Chapman University

Central Office Assistant

Orange, CA · On-site

$16.90/hr

Student Title Classification Information Quick Link Job Number SE216824 Position Information Department or Unit Name Residence Life Position Headcount 9 Position Title Central Office Assistant ...

Chapman University

Central Office Assistant

Orange, CA · On-site

$16.90/hr

Responsibilities The following tasks are expectations of Office Assistants: * Answering phones * Arriving to shifts on time * Communicating accurate and timely information * Supporting departmental ...

Kura Sushi

Front Office Assistant

Irvine, CA · On-site

$17 - $22.25/hr

The front office assistant performs clerical, secretarial, and front office duties, and supports the Business Administration Team. Responsibilities include but are not limited to answering telephones ...

Reel Fathers Rights APC

Office Assistant

Irvine, CA · On-site

$19 - $24/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Maintains office supplies by checking stocks, placing and expediting orders, and evaluating new products * Ensures operation of equipment by completing preventive maintenance requirements and calling ...

Mindlance

Office Assistant

Fullerton, CA · On-site

$17.50 - $23/hr

Office Administration Support PRIMARY PURPOSE: To support office administration functions. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: * Types form letters. * Sets up, maintains and locates claim files.

Apidel Technologies

Office Assistant

Orange, CA

$18 - $23.50/hr

To support office administration functions. Essential Functions and Responsibilities: Types form letters. Sets up, maintains and locates claim files. Processes packets. Conducts computer data entry ...

Reel Fathers Rights

Office Assistant

Irvine, CA · On-site

$18 - $23.50/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Maintains office supplies by checking stocks, placing and expediting orders, and evaluating new products * Ensures operation of equipment by completing preventive maintenance requirements and calling ...

Reel Fathers Rights

Office Assistant

Irvine, CA · On-site

$19 - $24/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Maintains office supplies by checking stocks, placing and expediting orders, and evaluating new products * Ensures operation of equipment by completing preventive maintenance requirements and calling ...

Reel Fathers Rights

Office Assistant

Irvine, CA · On-site

$19 - $24/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Maintains office supplies by checking stocks, placing and expediting orders, and evaluating new products * Ensures operation of equipment by completing preventive maintenance requirements and calling ...

CYNET SYSTEMS

Office Assistant

Orange, CA · On-site

$13 - $18/hr

To support office administration functions. Requirement/Must Have: * High school diploma or GED required. * 6+ months clerical experience or equivalent combination of experience and education ...

Mattress Firm, Inc.

Office Assistant

Oceanside, CA · On-site

$20 - $21.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Tue-Sat 9am-5:30pm Must be comfortable working in an office setting IMPORTANT NOTICE FOR INTERNAL APPLICANTS ONLY: Internal applicants MUST apply to the internal job posting through the Mattress Firm ...

Mattress Firm

Office Assistant

Oceanside, CA · On-site

$20 - $21.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Tue-Sat 9am-5:30pm Must be comfortable working in an office setting IMPORTANT NOTICE FOR INTERNAL APPLICANTS ONLY: Internal applicants MUST apply to the internal job posting through the Mattress Firm ...

Mattress Firm, Inc.

Office Assistant

Oceanside, CA · On-site

$21.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Tue-Sat 9am-5:30pm Must be comfortable working in an office setting IMPORTANT NOTICE FOR INTERNAL APPLICANTS ONLY: Internal applicants MUST apply to the internal job posting through the Mattress Firm ...

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Office Assistant information

See Ladera Ranch, CA salary details

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How much do office assistant jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for office assistant in Ladera Ranch, CA is $20.13, according to ZipRecruiter salary data. Most workers in this role earn between $17.12 and $22.50 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

How much is an office assistant paid?

The average salary for an office assistant in the United States ranges from $25,000 to $40,000 per year, depending on experience, location, and employer. Entry-level positions typically start at the lower end of this range, and some roles may offer additional benefits or opportunities for advancement.

What is the work of an office assistant?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily office operations.
More about Office Assistant jobs

What are the most commonly searched types of Office jobs in Ladera Ranch, CA?

The most popular types of Office jobs in Ladera Ranch, CA are:

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For Office Assistant jobs in Ladera Ranch, CA, the most frequently searched job titles are:

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The top searched job categories for Office Assistant jobs in Ladera Ranch, CA are:

What cities near Ladera Ranch, CA are hiring for Office Assistant jobs?

Cities near Ladera Ranch, CA with the most Office Assistant job openings:

Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Ladera Ranch, CA as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, and 2% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution, with an average salary of $41,867 per year, or $20.1 per hour.

WD-Office Assistant

West Development

Carlsbad, CA • On-site

$17.50 - $22.75/hr

Other

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

The Office Assistant supports daily office operations and creates a welcoming environment for guests and team members. This part-time position is based at the reception desk and includes greeting visitors, answering incoming calls, and managing deliveries. The Office Assistant also supports a clean and well-stocked breakroom, places supply orders, and provides general clerical support to various departments as needed. This is an on-site role for 15-20 hours per week with hours worked over 3 weekday shifts from 8:00AM - 3:00PM
Essential Job Functions

  • Maintain office cleanliness, restock supplies and snack bar, and ensure an organized and tidy workspace
  • Greet visitors and answer calls to the main phone line.
  • Set up conference rooms for meetings.
  • Run errands such as picking up office supplies and lunch for meetings.
  • Enter and update team member information in ADP, including address changes and other demographic information.
  • Assist with scheduling of interviews, conducting phone screens, and organizing talent acquisition documents.
  • Support benefits administration tasks, such as waiver processing, enrollment updates, and benefits communications.
  • Provide mailing support by creating labels, assembling mailers, and ensuring timely delivery to the postal office. Additionally, will also follow up on returned mail to ensure proper contact information.
  • Assist with Human Resources filing, including maintaining accurate electronic and physical team member records.
  • Complete Verification of Employment (VOE) requests.
  • Provide general project support to the Human Resources team as needed.
  • Assist with the planning and coordination of team events.
Qualifications
  • High school diploma or GED equivalent
  • Reliable transportation, a valid driver's license, and current car insurance
  • Strong professional communication skills, both written and verbal
  • Proficiency with Microsoft Office applications, such as Outlook, MS Word, and MS Excel.
  • Detail-oriented, with strong proofreading skills and the ability to review work for accuracy and completeness
  • Resourceful, proven problem-solving skills, and the ability to adapt quickly to new situations.
  • Willingness to learn and use a variety of software applications, including ADP WFN, SharePoint, Indeed, and SurveyMonkey
Physical Requirements of the Position
  • This position operates in a professional office environment with standard office equipment.
  • While performing the duties of this job, the team member is regularly required to:
  1. Sit or stand for extended periods of time.
  2. Use hands and fingers to operate a computer keyboard, mouse, and phone.
  3. Communicate verbally and in writing
  • Occasionally lift office supplies up to 15 pounds.
  • Occasional driving for errands is required; mileage reimbursement is provided.
  • The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.

West Development is an equal opportunity employer.
E-Verify Notice: We use E-Verify to confirm the identity and employment eligibility of all new hires.
This job description is not designed to cover an exhaustive list of duties. Other duties may be assigned and activities may change at any time with or without notice.

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