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Office Assistant Jobs in Ladera Ranch, CA (NOW HIRING)

The Management Trust

OFFICE ASSISTANT

Irvine, CA · On-site

$19/hr

Office Assistant Location: Irvine, CA Reporting To: Office Manager Status: Non-Exempt, Full-Time Salary: $19.00/Hourly COMPANY PROFILE: The Management Trust is a community association management ...

Tustin Holistic Health

Office Assistant

Tustin, CA · On-site

$14 - $20/hr

We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences mainly emails

Tustin Holistic Health

Office Assistant

Tustin, CA · On-site

$14 - $20/hr

We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences mainly emails

Avid Bioservices

Office Assistant

Tustin, CA · On-site

$17.50 - $23/hr

The Office Assistant provides administrative, workplace, and facilities support to ensure the efficient day-to-day operation of the office. Reporting to the Office Manager, this position assists with ...

Avid Bioservices

Office Assistant

Tustin, CA · On-site

$17.50 - $23/hr

The Office Assistant provides administrative, workplace, and facilities support to ensure the efficient day-to-day operation of the office. Reporting to the Office Manager, this position assists with ...

Avid Bioservices

Office Assistant

Tustin, CA

$17.50 - $23/hr

The Office Assistant provides administrative, workplace, and facilities support to ensure the efficient day-to-day operation of the office. Reporting to the Office Manager, this position assists with ...

Special

Office Assistant

Orange, CA · On-site

$19 - $20/hr

The Office Assistant is responsible for front desk management, administrative tasks, and coordination of office logistics in our corporate office. This role includes greeting visitors, handling ...

The Management Trust

OFFICE ASSISTANT

Irvine, CA · On-site

$19/hr

Office Assistant Location: Irvine, CA Reporting To: Office Manager Status: Non-Exempt, Full-Time Salary: $19.00/Hourly COMPANY PROFILE: The Management Trust is a community association management ...

Palacio Senior Apartments

Office Assistant

Anaheim, CA · On-site

$20 - $24/hr

The Office Assistant supports the day-to-day operations of a 55+ active community in Anaheim Hills. This role assists the property manager with administrative tasks, tenant communication, maintenance ...

Palacio Senior Apartments

Office Assistant

Anaheim, CA · On-site

$20 - $24/hr

The Office Assistant supports the day-to-day operations of a 55+ active community in Anaheim Hills. This role assists the property manager with administrative tasks, tenant communication, maintenance ...

Palacio Senior Apartments

Office Assistant

Anaheim, CA · On-site

$17.50 - $23/hr

The Office Assistant supports the day-to-day operations of a 55+ active community in Anaheim Hills. This role assists the property manager with administrative tasks, tenant communication, maintenance ...

Palacio Senior Apartments

Office Assistant

Anaheim, CA · On-site

$20 - $24/hr

The Office Assistant supports the day-to-day operations of a 55+ active community in Anaheim Hills. This role assists the property manager with administrative tasks, tenant communication, maintenance ...

California State Jobs

Office Assistant (Typing)

Santa Ana, CA · On-site

$17.50 - $23/hr

Job Title Office Assistant (Typing) and Duties Under the direction of both the Office Services Supervisor I (Typing) and Office Services Supervisor II (General), the Office Assistant (Typing) is ...

Robert Half

Office Assistant

Costa Mesa, CA · On-site

$19 - $24/hr

We are looking for a dependable Office Assistant for a Contract position in Costa Mesa, California. This role will support student-facing administrative operations with a strong emphasis on financial ...

GovernmentJobs.com

OFFICE ASSISTANT II

Huntington Beach, CA · On-site

$17.75 - $23.25/hr

Office Assistant II Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this ...

Kinetic Personnel Group

Office Assistant

Costa Mesa, CA · On-site

$26 - $29/hr

We are seeking a highly organized and proactive Office Assistant to support our corporate office in Costa Mesa. This position plays a vital role in the day-to-day operations of the company by ...

Peregrine Team

Front Office Assistant

Irvine, CA · On-site

$17 - $22.25/hr

Front Office Assistant Peregrine Team is hiring a Front Office Assistant in Irvine, CA. This position is a full-time, contract position with full benefits and competitive pay. About the Role Irvine ...

Vitality Court

WD-Office Assistant

Carlsbad, CA · On-site

$17.50 - $22.75/hr

Office Assistant The Office Assistant supports daily office operations and creates a welcoming environment for guests and team members. This part-time position is based at the reception desk and ...

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Office Assistant information

See Ladera Ranch, CA salary details

$10

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How much do office assistant jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for office assistant in Ladera Ranch, CA is $20.13, according to ZipRecruiter salary data. Most workers in this role earn between $17.12 and $22.50 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

How much is an office assistant paid?

The average salary for an office assistant in the United States ranges from $25,000 to $40,000 per year, depending on experience, location, and employer. Entry-level positions typically start at the lower end of this range, and some roles may offer additional benefits or opportunities for advancement.

What is the work of an office assistant?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily office operations.
More about Office Assistant jobs

What are the most commonly searched types of Office jobs in Ladera Ranch, CA?

The most popular types of Office jobs in Ladera Ranch, CA are:

What are popular job titles related to Office Assistant jobs in Ladera Ranch, CA?

For Office Assistant jobs in Ladera Ranch, CA, the most frequently searched job titles are:

What job categories do people searching Office Assistant jobs in Ladera Ranch, CA look for?

The top searched job categories for Office Assistant jobs in Ladera Ranch, CA are:

What cities near Ladera Ranch, CA are hiring for Office Assistant jobs?

Cities near Ladera Ranch, CA with the most Office Assistant job openings:

Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Ladera Ranch, CA as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, and 2% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution, with an average salary of $41,867 per year, or $20.1 per hour.

OFFICE ASSISTANT

The Management Trust

Irvine, CA • On-site

$19/hr

Other

Re-posted 8 hours ago

Job description

The Management Trust
Position Title: Office Assistant
Location: Irvine, CA
Reporting To: Office Manager
Status: Non-Exempt, Full-Time
Salary: $19.00/Hourly
COMPANY PROFILE:
The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients' needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.
EMPLOYEE OWNER POSITION PURPOSE:
The Office Assistant is responsible for providing mailing and other administrative support for our internal and external clients serviced by our office, including, but not limited to the specific tasks outlined below.
JOB DUTIES AND RESPONSIBILITIES:
  • Process daily incoming mail, prepare for distribution, and post outgoing mail
  • Make copies, print envelopes, use the folding/inserting machine, and log postage
  • Prepare and maintain welcome packet materials; record postage charges
  • Inventory, order, and distribute print/mailing supplies
  • Maintain a stocked and organized supply area
  • Prepare office mail for daily pickup
  • Monitor copier supplies (i.e. paper, toner, etc.) throughout the day; reorder as necessary
  • Contact/coordinate appropriate vendors for equipment service needs
  • Provide periodic relief for the Division Receptionist (if the Receptionist is absent, during lunch periods, etc.)
  • Conduct research as directed by the Division Vice President of Community Management
  • Other duties and special projects as assigned
QUALIFICATIONS:
  • Experience in reception and customer service preferred
  • High School Diploma (or equivalent)
  • Proficiency in administrative support - generally between 1-4 years
  • Solid knowledge of Microsoft Outlook, Excel, and Word; intermediate skills a plus
  • Conflict resolution skills
  • Ability to meet deadlines and address time-sensitive issues
  • Superior multi-tasking skills
  • Excellent written and verbal communication
  • Ability to provide high-level customer service with astute attention to detail and organization
  • Must be a team player
  • Ability to manage workflow amid shifting priorities
  • Willing to learn Company process and procedures, and learn/use proprietary software
  • Adaptable and dependable with a solid attendance record
  • Professional and respectful demeanor with all internal and external customers at all times
ESSENTIAL FUNCTIONS:
  • Use standard office equipment, including: computer, phone, copier/scanner, etc.
  • Be stationary for periods of time
  • Relocate up to (25) pounds
SUPERVISES OTHERS? IF SO, LIST:
  • None
SCHEDULE & TRAVEL:
  • Monday thru Friday, 8:00am to 5:00pm
  • This position may require occasional long hours to meet business needs

The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.
TMT reserves the right to modify this job description at any time based on business need.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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