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Introduction: The Department Administrator is responsible for providing administrative support to the quoting and business developments teams. The individual will be managing incoming quote requests, quote delivery and approval, contract review, departmental reporting, and quote coversheets and approvals. Additional responsibilities include but are not limited to validating pricing integrity, managing quote acknowledgment dates, and new customer correspondence.

Key Responsibilities

• Serve as the point of contact for quoting department to both internal and external stakeholders.
• Monitor incoming quote request inbox for new quotes and initiate quoting process
• Ensure completeness of quote requests and documentation packages provided by customers and internal stakeholders
• Provide feedback on required information/files from the customer so that quote team can prepare an accurate quote
• Enter new quote requests into Salesforce or similar system for management during quoting process
• Acknowledging quote delivery dates to business development and program management teams
• Setting up costing sheets and quote cover sheets for delivery to customer
• Managing internal approvals and sign-offs based on value of opportunity
• Regular reporting on quotes and initial product runs based on prescribed set of reporting and status tools
• Supporting the Business-Win process by attending bid reviews and approval meetings
• Ensuring all stated assumptions and exceptions are included on coversheets prior to delivery to customers
• General administrative duties (filing requests and approvals) to comply with regulatory requirements
• Proper handling of export-controlled design documentation throughout quoting process per TT quality management system procedures
• other duties as assigned.

Knowledge, Skills and Abilities:

• Education/Experience/Credentials: High school diploma with 2+ years of administrative or similar experience.
• Language Ability: Excellent written and verbal communication skills. Ability to read and analyze periodicals, business reports, correspondence, and procedure manuals. Ability to write clear and professional reports, business correspondence, and procedural documentation. Ability to effectively present information and respond to questions from managers, customers, team members, and the public. The individual must demonstrate strong grammar, editing, and proofreading skills. 
• Reasoning Ability: Ability solve practical problems, and work effectively with a variety of concrete variables in situations where limited standardization exists. Ability to interpret instructions presented in written, oral, diagram, or schedule form. Must consistently maintain a professional and positive image in all situations while exercising sound judgment.  
• Computer Skills: Proficiency in standard office software, including word processing, spreadsheets, databases, slidepresentation tools, internet browsers, email platforms, and businesssystems software. Microsoft Excel proficiency preferred.
• Supervisory Responsibilities: None.

• Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this role. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. The employee may be required to work from a home office and must ensure that the workspace is appropriately equipped to support a professional, distractionfree environment. The individual must be able to selfsupervise and manage time effectively to meet company expectations. The noise level in the work environment is typically quiet.

• Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required include the ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit; use hands and fingers for dexterity; handle or feel objects; reach with hands and arms; and communicate effectively. The employee is frequently required to walk. The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch, or crawl.
• Travel Requirements: None.

Location: 100% onsite in Greater Cleveland (Perry), Ohio 

Citizenship: Must be a U.S. Citizen.

Safety is a core responsibility of this position. Team members are expected to perform all job duties in accordance with company safety policies, OSHA regulations, and established procedures. This includes wearing required personal protective equipment (PPE), participating in safety training, immediately reporting unsafe conditions or incidents, and stopping work when unsafe conditions exist. All employees are responsible for maintaining a safe, clean, and organized work environment and for actively contributing to the prevention of workplace injuries and accidents.

We are an Equal Opportunity Employer and consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.

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We want the very best people in our TT family across the globe - so we welcome applications from everyone, to celebrate a diverse mix of experiences, backgrounds and identities. We are committed to equality of opportunity for all and you can rest assured that TT Electronics takes positive steps to ensure we are an inclusive business, that will welcome and support you, from your initial application to wherever your career takes you! Please get in touch if you'd like to discuss any reasonable adjustments to your application, in order that we can accommodate and support you in the process. If you want to work for a company where who you are is valued and respected, we'd love to hear from you.  

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TT Electronics does not accept any unsolicited resumes from third parties. Any resumes submitted by a third party for this or any other position will not be subject to any recruitment fees if hired.