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Notary Assistant Jobs in Virginia (NOW HIRING)

AAA Auto Club Group

Member Specialist

Hampton, VA · On-site

$16.25 - $20.50/hr

Sell memberships and assist in the sale of insurance to prospective insureds. Assist members with ... Notary Public - National Notary Association within 1 Year Required * Property and Casualty ...

Priority Title & Escrow

Closing Manager

Virginia Beach, VA · On-site

$13 - $16.75/hr

Notarize documents in compliance with applicable laws * Prepare and review closing packages for ... Perform occasional document delivery or pickup as needed * Assist with administrative and ...

AAA

Member Specialist

Hampton, VA · On-site

Sell memberships and assist in the sale of insurance to prospective insureds. Assist members with ... Notary Public - National Notary Association within 1 Year Required * Property and Casualty ...

Priority Title & Escrow

Closing Manager

Virginia Beach, VA · On-site

$13 - $16.75/hr

Notarize documents in compliance with applicable laws * Prepare and review closing packages for ... Perform occasional document delivery or pickup as needed * Assist with administrative and ...

Contact Government Services, LLC

Paralegal

Portsmouth, VA · On-site

$70K - $80K/yr

... notary services. - Assist with organization and management of the legal office's law library and legal publications. - Draft routine correspondence. Qualifications: - Associate's degree in Paralegal ...

Contact Government Services, LLC

Paralegal

Portsmouth, VA · On-site

$70K - $80K/yr

... notary services. - Assist with organization and management of the legal office's law library and legal publications. - Draft routine correspondence. Qualifications: - Associate's degree in Paralegal ...

System One

Mail Equipment Operator

Vienna, VA · On-site

$17 - $19.25/hr

Hand process legal notary letters and maintain logs per state regulations. * Maintain a clean and ... Perform ongoing quality control to ensure process efficiency and accuracy. * Assist in leading ...

System One

Mail Equipment Operator

Vienna, VA · On-site

$17 - $19.25/hr

Hand process legal notary letters and maintain logs per state regulations. * Maintain a clean and ... Perform ongoing quality control to ensure process efficiency and accuracy. * Assist in leading ...

System One

Mail Equipment Operator

Vienna, VA · On-site

$17 - $19.25/hr

Hand process legal notary letters and maintain logs per state regulations. * Maintain a clean and ... Perform ongoing quality control to ensure process efficiency and accuracy. * Assist in leading ...

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All JobsNotary JobsNotary Assistant JobsNotary Assistant Jobs in Virginia

Notary Assistant information

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the most commonly searched types of Notary jobs in Virginia?

The most popular types of Notary jobs in Virginia are:

What are popular job titles related to Notary Assistant jobs in Virginia?

For Notary Assistant jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Notary Assistant jobs in Virginia look for?

The top searched job categories for Notary Assistant jobs in Virginia are:

What cities in Virginia are hiring for Notary Assistant jobs?

Cities in Virginia with the most Notary Assistant job openings:

Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Member Specialist

American Automobile Association (AAA)

Hampton, VA • On-site

$16 - $20/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 8 days ago

AAA The Auto Club Group rating

7.4

Company rating: 7.4 out of 10

Based on 284 frontline employees who took The Breakroom Quiz

235th of 315 rated insurance

Job description

Member Specialist


Job Code
5422
Job Title
Member Specialist
Job Summary
This position performs a variety of duties in support of growth, service goals and profitability for Field Sales and Branch Operations within a District Office. Performs duties in support of agents and other personnel. Provides service support for existing insureds and members. Assists in the sale of insurance products and provides other insurance support services. Must hold a valid Property and Casualty license through the Department of Insurance for assigned states. Position is responsible for servicing the needs of the member, maintaining service quality levels and adding value through MRM to cross sell and offer other services such as Travel, Auto Travel, etc. Reviews and completes documentation for business written in an office. Provides information to members regarding memberships, insurance and other Branch related services.
Job Duties

  • Provide professional customer service to members and insureds. Provide service and information to members regarding memberships and insurance.
  • Provide service to walk-in and telephone members seeking insurance services. Sell memberships and assist in the sale of insurance to prospective insureds. Assist members with changes to existing policies or memberships, renewals, and provide information regarding billing. Conduct field inspections as necessary. Accept payments on membership and insurance. Verify insurance coverage for lien holders and leasing companies. Provide binders as requested. Perform typing and other administrative duties, including, but not limited to; letters, forms, cards, rush escrows and evidence of insurance.
  • Develop insurance leads for office sales agents and life specialists.
  • Communicate positively and effectively with all staff. Maintain an open and positive relationship with management.
  • Provide service support for both management, sales and life agents. Engage in cross selling opportunities.
  • Resolve member and insured related problems using discretion and independent judgment. Refer issues which require more authority to appropriate level.


Qualifications

  • High School GED Required
  • 1-3 years Sales or customer service Preferred
  • Proficiency in data entry.
  • Microsoft Word and Excel skills.
  • Customer service skills
  • Notary Public - National Notary Association within 1 Year Required
  • Property and Casualty Insurance License, valid in selling state - Issued by State


Travel Requirements

  • Occasional travel to off-site business meetings or conferences. (5% proficiency)

Remarkable benefits:

Health coverage for medical, dental, vision

401(K) saving plans with company match AND Pension

Tuition assistance

Floating holidays and PTO for community volunteer programs

Paid parental leave

Wellness programs

Employee discounts (membership, insurance,

travel, entertainment, services and more!)

Auto Club Enterprises is the largest club within the national AAA federation. We have nearly 17,000 employees in 24 states helping more than 18 million members. The strength of our organization is our employees. Bringing together and supporting different cultures, backgrounds, personalities, and strengths creates a team capable of delivering legendary, lifetime service to our members. When we embrace our diversity - we win. All of Us! With our national brand recognition, long-standing reputation since 1900, and constantly growing membership, we are seeking career-minded, service-driven professionals to join our team.

"Through dedicated employees we proudly deliver legendary service and beneficial products that provide members peace of mind and value."

AAA is an Equal Opportunity Employer

Our organization participates in E-Verify

What AAA The Auto Club Group employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

American Automobile Association logo

About American Automobile Association

Sourced by ZipRecruiter

The American Automobile Association (AAA), headquartered in Heathrow, Florida, USA, is a reputable force in the automotive and insurance industry. Originating in 1902, it began as a coalition of motor clubs with the common goal of providing better roads and travel conditions for motorists. Today, AAA is a comprehensive, multifaceted organization that offers a range of services, including roadside assistance, auto repair services, travel agency services, and diverse insurance products - Auto, Home, Life and more. A significant principle for AAA is to continuously deliver value to their 61 million members through safety, security and peace of mind. The company's mission and core values focus on championing its members' rights and interests, advocating innovation, integrity, teamwork and respect.

Industry

Non-profits

Company size

10,000+ Employees

Headquarters location

Heathrow, FL, US

Year founded

1902

Social media

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