Move In Coordinator Jobs in Seattle, WA (NOW HIRING)

Position Summary

The Driver Check-In Coordinator serves as a critical administrative and operational support role responsible for managing driver arrivals and departures, verifying shipment documentation, conducting yard checks, and maintaining accurate records within company systems. This position acts as a key communication hub between drivers, warehouse personnel, and operations management to ensure freight movements are accurately documented, compliant, and executed efficiently.

The ideal candidate is highly organized, detail-oriented, proficient with Outlook and Warehouse Management Systems (WMS), and capable of managing multiple priorities in a fast-paced transportation environment.

Essential Duties and Responsibilities

Driver Check-In and Check-Out

• Greet and check in drivers upon arrival.
• Verify driver paperwork for completeness and accuracy.
• Ensure all required shipping and transportation documents are properly completed and signed.
• Check drivers out upon departure and confirm all paperwork has been collected and processed.
• Communicate dock assignments, loading/unloading status, and operational updates to drivers.

Documentation & Administrative Support

• Review Bills of Lading (BOLs), manifests, load paperwork, and other transportation documents for accuracy.
• Ensure shipment documentation matches scheduled loads and system records.
• Identify and resolve discrepancies before loads are released.
• Maintain accurate records and filing of transportation documents.
• Process data entry and update shipment information in company systems.

Yard Management

• Conduct routine yard checks to verify trailer locations and status.
• Monitor trailer inventory and report discrepancies.
• Maintain accurate yard tracking within the WMS and other operational systems.
• Communicate trailer movements and yard conditions to operations staff.

Communication & Coordination

• Serve as the primary point of contact for drivers entering and leaving the facility.
• Coordinate with warehouse personnel, transportation teams, and management to ensure smooth operations.
• Respond promptly to emails and operational communications.
• Escalate issues impacting service, compliance, or operational efficiency.

Compliance & Accuracy

• Ensure adherence to company policies, transportation procedures, and safety requirements.
• Maintain confidentiality and accuracy of operational records.
• Support audits and reporting activities as needed.
• Promote a safe and professional work environment.

Required Qualifications

• High school diploma or equivalent required.
• Minimum 1-2 years of administrative, transportation, logistics, warehouse, or dispatch experience preferred.
• Experience working in a fast-paced operations environment.
• Strong data entry and document verification skills.
• Ability to prioritize tasks and manage multiple responsibilities simultaneously.

Required Skills & Technical Skills

• Proficient in Microsoft Outlook including email management and calendar functionality.
• Experience with Warehouse Management Systems (WMS) required.
• Strong computer and data entry skills.
• Working knowledge of Microsoft Office applications, including Excel and Word.

Professional Skills

• Exceptional attention to detail and accuracy.
• Strong organizational and time management abilities.
• Excellent written and verbal communication skills.
• Ability to identify and resolve documentation discrepancies.
• Dependable, professional, and customer-service oriented.
• Ability to work independently and as part of a team.

Physical Requirements

• Ability to move between office and yard environments throughout the day.
• Ability to walk the yard to conduct trailer and equipment inspections.
• Ability to stand, walk, bend, and sit for extended periods as needed.
• Ability to work in varying weather conditions while conducting yard checks.

Success Factors

The successful Driver Check-In Coordinator will:

• Ensure 100% accurate driver and shipment documentation.
• Maintain real-time visibility of yard inventory and trailer locations.
• Communicate effectively with drivers and internal teams.
• Minimize paperwork errors, shipment delays, and compliance issues.
• Demonstrate exceptional attention to detail and administrative accuracy.

This position is a highly critical administrative role that directly impacts transportation efficiency, shipment accuracy, customer service, and overall operational success.

Northwest Industrial Staffing (NWIS) was formed in January of 2012 and is located in downtown, Kent Washington. NWIS provides quality staffing solutions for organizations and businesses. NWIS is an equal opportunity employer and a drug free environment. We offer career opportunities with potential for advancement. Our staff is required to complete comprehensive training programs that include safety awareness, OSHA requirements, and Quality Assurance. We are dedicated to fulfilling all of our customers needs.

INTEGRITY:
NWIS maintains an unstinting commitment to honesty and openness in all of its activities. NWIS prides itself on the importance of follow-up and trust.

FRIENDLY:
NWIS values clients and candidates for their uniqueness. NWIS strives to make everyone feel like a part of the family.

PROFESSIONALISM:
NWIS treats its clients and candidates with respect and consideration while helping them with their professional needs.