Move In Coordinator Jobs in Algonquin, IL (NOW HIRING)

Description

Position Summary

The Materials Control Coordinator is responsible for the accurate and timely execution of daily material flow activities supporting manufacturing operations. The role performs receiving, shipping, material movement, staging, inventory transactions, raw material handling, remnant control, and other Materials Control activities as assigned.

The Materials Control Coordinator ensures that material is properly identified, documented, transacted, stored, staged, and moved in accordance with production priorities, quality requirements, and established procedures. This role is a hands-on position that supports reliable production flow by ensuring the correct material is in the correct location at the required time.

The role is intended to provide disciplined execution of the site's routine Materials Control activities while maintaining strong standards for traceability, transaction accuracy, safety, organization, and responsiveness to production needs.

Key Responsibilities

1. Material Receiving

Receive raw material, purchased components, outside processed product, and other incoming items

Verify quantities, purchase order information, material identification, and required documentation

Complete receiving transactions accurately in the ERP system

Maintain required heat, lot, certification, and traceability information

Properly identify, label, and place received material in designated locations

Escalate quantity, condition, identification, or documentation discrepancies to the Materials Control Specialist or Supervisor

2. Material Movement & Staging

Move material between receiving, storage, production, outside processing, inspection, and shipping areas as required

Stage raw material, components, and work-in-process based on production priorities

Verify part number, job number, quantity, identification, and destination before movement

Maintain physical identification and traceability throughout material movement

Support production personnel by ensuring scheduled material is delivered to the appropriate work area

Escalate missing, misplaced, damaged, or improperly identified material

3. Inventory Control

Complete material issue, transfer, return, location, and other assigned inventory transactions

Maintain accurate storage locations and material identification

Support cycle counting, physical inventory, and inventory verification activities

Assist in investigating discrepancies between physical inventory and ERP records

Maintain organized raw material, component, work-in-process, and remnant storage areas

Ensure material is not moved or consumed without appropriate identification and transaction discipline

4. Shipping Execution

Prepare completed product for shipment in accordance with established shipping instructions

Verify part numbers, revisions, quantities, customer information, and packaging requirements

Complete assigned ERP shipping transactions and documentation

Apply required labels and prepare shipping documentation

Support customer-specific packaging and shipment requirements

Ensure product is protected from damage during handling, staging, and shipment

5. Raw Material & Remnant Control

Properly store and identify bar, plate, sheet, tube, billet, and other raw material forms

Maintain heat, lot, material specification, and other required traceability information

Identify and return usable remnants to controlled storage after production use

Ensure remnants are properly labeled and associated with required traceability documentation

Assist in maintaining orderly and efficient raw material storage locations

Report unidentified, damaged, or questionable material immediately

6. Production Support

Respond to material movement and staging requests in accordance with established priorities

Support Production Control and production personnel in locating material and maintaining job flow

Assist with movement of material to and from band saw, waterjet, inspection, outside processing, and production areas

Support expedited jobs and shipment-critical priorities as directed

Communicate material shortages, staging problems, or movement constraints to the Materials Control Specialist or Supervisor

7. Safety, Quality & Workplace Discipline

Follow all safety requirements, PPE requirements, lifting practices, and material handling procedures

Safely operate forklifts, pallet jacks, cranes, carts, or other material handling equipment when trained and authorized

Maintain clean, organized, and clearly identified material storage and staging areas

Follow quality procedures, traceability requirements, work instructions, and standard work

Protect material and finished product from damage, contamination, loss, or improper mixing

Participate in training, continuous improvement, cycle count, and housekeeping activities

Execution Authority

The Materials Control Coordinator is authorized to:

Perform approved Materials Control transactions within assigned responsibilities

Move and stage properly identified material according to established priorities

Receive and ship material in accordance with approved procedures

Stop and escalate material movement when identification, traceability, quantity, condition, or documentation appears incorrect

Report inventory discrepancies, material shortages, shipment concerns, or unsafe conditions

Recommend practical improvements to material handling, storage, staging, and workflow

The Materials Control Coordinator does not have authority to:

Independently change production priorities

Commit delivery dates to customers

Substitute raw material, specifications, or material conditions

Disposition nonconforming material

Change controlled manufacturing, inspection, or quality requirements

Make purchasing commitments

Perform unauthorized ERP adjustments intended to reconcile inventory discrepancies without proper investigation and approval

Qualifications

High school diploma or equivalent required

1+ years of experience in manufacturing, materials, inventory, shipping and receiving, warehousing, or a related environment preferred

Experience in aerospace, defense, precision machining, or regulated manufacturing environments preferred

Basic computer skills and ability to learn ERP/MRP transactions

Strong attention to detail and ability to maintain accurate material identification and documentation

Ability to read purchase orders, labels, job travelers, packing documentation, and basic production documentation

Ability to perform basic counting, measurement, and inventory verification

Ability to safely operate material handling equipment following required training

Strong reliability, organization, communication, and follow-through

Physical Requirements

Ability to stand and walk for extended periods throughout the workday

Ability to frequently bend, stoop, squat, kneel, reach, and perform physical material handling activities

Ability to safely climb and work from ladders as required to access material storage locations, perform inventory activities, or retrieve and stage material

Ability to routinely lift, carry, position, or move items weighing up to 50 pounds

Ability to handle heavier materials through the appropriate use of forklifts, cranes, hoists, pallet jacks, carts, team lifting, or other approved material handling equipment

Ability to push and pull carts, pallet jacks, containers, and other material handling devices

Ability to handle, count, label, package, stage, and physically verify raw material, work-in-process, and finished product

Ability to safely operate forklifts, pallet jacks, cranes, hoists, or other material handling equipment when trained and authorized

Ability to visually read labels, material markings, heat and lot identification, job travelers, shipping documentation, and computer screens

Ability to perform repetitive material movement, packaging, labeling, scanning, counting, and ERP transaction activities

Ability to perform the essential functions of the position with or without reasonable accommodation

Work Environment

Work is primarily performed in manufacturing, warehouse, receiving, shipping, raw material storage, and production environments

Regular exposure to manufacturing noise, moving machinery, forklifts, cranes, material handling equipment, and production traffic

May be exposed to metal stock, sharp edges, oils, coolants, cutting fluids, dust, chips, and other conditions typical of a precision manufacturing environment

May be exposed to loading dock conditions and seasonal temperature variations

Work may require access to elevated storage locations using approved ladders

Required to wear applicable personal protective equipment and comply with all site safety and material handling requirements

This position involves access to export-controlled information and/or items. To be eligible, applicants must be legally authorized to work in the United States and must be able to perform all job duties in compliance with U.S. export control laws and regulations without current or future employer-sponsored export authorization.

This job description is intended to provide a general overview of the responsibilities and qualifications associated with this position. It is not intended to be an exhaustive list of all duties, responsibilities, or working conditions. Responsibilities and duties may change at any time based on business needs, and the employee may be required to perform other tasks as assigned.