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Medical Records Assistant Jobs in Virginia (NOW HIRING)

Saber Healthcare Group

Medical Records

Virginia Beach, VA · On-site

$21 - $24/hr

Maintain residents' medical records in accordance with Community policies as well as state and ... Must have related administrative experience and/or experience as a Nursing Assistant or Nurse at a ...

New

Mission Hospital

Medical Records Specialist

Reston, VA · On-site

$15.46 - $23.19/hr

May assist with the physician suspension process by evaluating if a physician should be put on ... Prepares medical records and loose documents for scanning. * Scans medical record documents.

NEXT Oncology

MEDICAL RECORDS CLERK

Fairfax, VA · On-site

$16 - $19.50/hr

Creates and maintains the patient medical record for each patient; in electronic format and in ... Ability to assist in the guidance and training of less experienced staff. Ability to maintain a ...

HCA Healthcare

Medical Records Specialist

Reston, VA · On-site

$15.46 - $23.19/hr

May assist with the physician suspension process by evaluating if a physician should be put on ... Prepares medical records and loose documents for scanning. * Scans medical record documents.

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Medical Records Assistant information

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$11

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$40

How much do medical records assistant jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for medical records assistant in Virginia is $21.81, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $23.61 per hour, depending on experience, location, and employer.

What is a medical records assistant?

Medical Records Assistants are healthcare professionals responsible for organizing, managing, and maintaining patient health records. They ensure that all medical documentation is accurate, up-to-date, and securely stored, either in electronic health record (EHR) systems or paper files. These assistants also handle requests for medical information, help with data entry, and support healthcare staff by providing access to necessary records while complying with privacy laws like HIPAA. Their work is crucial for the smooth operation of hospitals, clinics, and other healthcare facilities.

What does a medical records assistant do?

A medical records assistant works with the organization, management, and tracking of patient healthcare records. Your other duties are ensuring that filing and record keeping procedures and systems are in compliance with all health privacy laws and facility policies. The qualifications for this career include a mix of job experience and skills. You should have a high school diploma or GED certificate, previous work in a clerical position, and familiarity with medical records and coding.

What are the key skills and qualifications needed to thrive as a medical records assistant, and why are they important?

To thrive as a Medical Records Assistant, you need attention to detail, organizational skills, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, data entry software, and privacy regulations such as HIPAA is typically required. Strong communication, discretion, and the ability to manage confidential information help set top performers apart. These skills ensure accurate record-keeping, support compliance, and contribute to efficient healthcare operations.

What are some common challenges medical records assistants face when managing patient information, and how can they be addressed?

Medical Records Assistants often encounter challenges such as handling a high volume of records, maintaining strict patient confidentiality, and ensuring accuracy when entering or updating data. Adapting to new electronic health record (EHR) systems and staying current with regulations like HIPAA can also be demanding. To address these challenges, it's important to develop strong organizational skills, stay detail-oriented, and participate in ongoing training related to data privacy and EHR technology.

What is the difference between Medical Records Assistant vs Medical Secretary?

AspectMedical Records AssistantMedical Secretary
CredentialsHigh school diploma; certification often preferredHigh school diploma; administrative certifications optional
Work EnvironmentHospitals, clinics, healthcare facilities focusing on record managementDoctors' offices, clinics, hospitals handling scheduling and administrative tasks
Primary ResponsibilitiesManaging patient records, data entry, maintaining confidentialityScheduling appointments, managing correspondence, handling phone calls

While both roles support healthcare operations, Medical Records Assistants focus on managing and maintaining patient records, whereas Medical Secretaries handle administrative tasks like scheduling and communication. Both positions require strong organizational skills and familiarity with healthcare environments, but their core duties differ significantly.

Is a medical records assistant a good career?

A medical records assistant is a stable healthcare support role that involves managing patient records, ensuring accuracy, and maintaining confidentiality. It often requires attention to detail, familiarity with electronic health record systems, and may offer opportunities for career advancement in healthcare administration.
More about Medical Records Assistant jobs

What are the most commonly searched types of Medical Records jobs in Virginia?

The most popular types of Medical Records jobs in Virginia are:

What are popular job titles related to Medical Records Assistant jobs in Virginia?

For Medical Records Assistant jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Medical Records Assistant jobs in Virginia look for?

The top searched job categories for Medical Records Assistant jobs in Virginia are:

What cities in Virginia are hiring for Medical Records Assistant jobs?

Cities in Virginia with the most Medical Records Assistant job openings:

Medical Records Assistant jobs near you
Infographic showing various Medical Records Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 22% Part Time, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $45,357 per year, or $21.8 per hour.

Medical Records

Elizabeth Adam Crump Health and Rehab

Glen Allen, VA

$34K - $47K/yr

Full-time

Re-posted 25 days ago

Job description

        

Medical Records LTC/Nursing Home Experience Preferred

POSITION SUMMARY

The Medical Records Coordinator is responsible for maintaining medical records in accordance with Federal, State and corporate guidelines, policies and procedures. Position reports to the Administrator.

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

  • Must be able to read, write, speak, and understand the English language at the 8th Grade Level.
  • Assist in organizing, planning and directing the medical records department in accordance with established policies and procedures.
  • Files information both manually and electronically into resident's charts.
  • Conduct and document regular reviews of active and discharged medical records to determine quality, accuracy and completeness of contents.
  • Notify staff involved of incomplete records via the established delinquency/deficiency system and/or quality improvement process.
  • Actively participate in the facility quality improvement process.
  • Safeguard medical records information against loss, destruction or unauthorized access.
  • Establish and maintain compliance with recognized system for filing and accessing medical records.
  • Requests approval for medical records requests and responds as directed. Maintains a log of all requests.
  • Thin charts per policy and place in active files.
  • Attend and participate in facility meetings, as requested.
  • Assist in the preparation for and participate in regulatory compliance surveys.
  • Frequently lift and/or move weight in excess of twenty-five pounds.
  • Perform other duties as assigned.
QUALIFICATIONS:
  • High School Graduate or General Education Degree (GED)
  • Working knowledge of federal, state and local regulations pertaining to medical records functions.
  • Excellent organization, interpersonal and communication skills.
  • Proficient in a variety of computer programs.

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