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Medical Records Associate Jobs in Virginia (NOW HIRING)

Pacs

Medical Records Director

Ivy, VA

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... Associate or bachelor's degree in Health Information Management preferred * Certification as a ...

Sharecare

$19 - $20/hr

The Associate mustsafeguard patient privacy at all timesby ensuring that only authorized individuals access medical records, and that all information is releasedin accordance withthe request ...

Sierra 7, Inc.

Inpatient Medical Coder- FULL TIME

Mclean, VA · On-site

$19.25 - $25.75/hr

... records identified by the Veteran Affairs and enter codes into the approved encoder or other package. The Medical Coder is required to comply with all HIPAA provisions for a Business Associate, and ...

Sierra 7, Inc.

Outpatient Medical Coder-FULL TIME

Mclean, VA · On-site

$19.25 - $25.75/hr

... records identified by the Veteran Affairs and enter codes into the approved encoder or other package. The Medical Coder is required to comply with all HIPAA provisions for a Business Associate, and ...

VABODE Health Systems

Medical Scribe

Richmond, VA · On-site

$17.50 - $20/hr

Accurately record progress notes. * Support documentation for both outpatient (ASAM 2.1) and ... Associate's or Bachelor's degree in Health Information Management, Healthcare Administration ...

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Medical Records Associate information

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How much do medical records associate jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for medical records associate in Virginia is $20.08, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $20.96 per hour, depending on experience, location, and employer.

What is a medical records associate?

Medical Records Associates are professionals responsible for organizing, managing, and maintaining patients' health information and medical records within healthcare facilities. They ensure the accuracy, accessibility, and security of both paper and electronic records, complying with privacy regulations such as HIPAA. Medical Records Associates play a crucial role in supporting healthcare providers by retrieving information for patient care, billing, and legal purposes, and may also assist with coding and data entry tasks.

What skills and qualifications are needed to be a medical records associate?

To thrive as a Medical Records Associate, you need attention to detail, organizational skills, and a strong understanding of medical terminology, often supported by a certificate or associate degree in health information management. Familiarity with electronic health record (EHR) systems, HIPAA compliance, and medical coding software is typically required. Strong communication, discretion, and the ability to manage confidential information are essential soft skills for this role. These skills ensure accurate, secure, and efficient management of patient records, which is crucial for quality healthcare delivery and regulatory compliance.

What are common challenges faced by medical records associates, and how can they be managed?

Medical Records Associates often encounter challenges such as maintaining accuracy while handling large volumes of patient data and ensuring compliance with privacy regulations like HIPAA. They may also need to adapt quickly to changes in electronic health record (EHR) systems and work efficiently under tight deadlines. Effective organization, attention to detail, and ongoing training in new software or policies are key to managing these challenges. Collaborating closely with healthcare providers and IT teams can also help resolve issues quickly and maintain smooth workflow.

What is the difference between Medical Records Associate vs Medical Records Technician?

AspectMedical Records AssociateMedical Records Technician
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; often certified (e.g., RHIT)
Work EnvironmentHospitals, clinics, healthcare officesHospitals, clinics, insurance companies
Job ResponsibilitiesOrganizing, filing, retrieving patient recordsCoding, data entry, maintaining health records
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Records Associate

Both roles involve managing patient health information, but Medical Records Technicians typically focus more on coding and data accuracy, often requiring certification. Medical Records Associates handle organizing and retrieving records, usually with less emphasis on coding. Understanding these differences helps in choosing the right career path or job search focus.

Is a medical records associate a good career?

A medical records associate is a stable healthcare support role that involves managing patient records, ensuring accuracy, and maintaining confidentiality. It typically requires attention to detail, familiarity with electronic health record systems, and may offer opportunities for advancement in healthcare administration. The job often features regular hours and a predictable schedule, making it a practical career choice for those interested in healthcare support roles.

What kind of jobs can you get with a medical records associate?

A Medical Records Associate can pursue roles such as health information technician, medical coder, or medical records clerk. These positions involve managing patient data, ensuring accuracy, and using electronic health record (EHR) systems, often requiring attention to detail and knowledge of healthcare privacy regulations.

What are the most commonly searched types of Medical Records jobs in Virginia?

The most popular types of Medical Records jobs in Virginia are:

What cities in Virginia are hiring for Medical Records Associate jobs?

Cities in Virginia with the most Medical Records Associate job openings:

Medical Records Associate jobs near you
Infographic showing various Medical Records Associate job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 22% Part Time, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $41,758 per year, or $20.1 per hour.

Medical Records Director

Pacs

Ivy, VA

Full-time

Posted 8 days ago

PACS Group rating

7.6

Company rating: 7.6 out of 10

Based on 41 frontline employees who took The Breakroom Quiz

9th of 242 rated social care providers

Job description

General Purpose

The Medical Records Director oversees the management, security, and accuracy of resident health records in compliance with federal, state, and facility regulations. This role ensures timely documentation, supports clinical and administrative staff, and maintains confidentiality and integrity of all medical information within the skilled nursing facility.

Essential Duties

  • Manage the creation, maintenance, and storage of resident medical records in accordance with HIPAA and regulatory guidelines
  • Ensure timely and accurate documentation of admissions, discharges, transfers, and clinical updates
  • Monitor record completion and compliance with facility policies and state/federal requirements
  • Coordinate with nursing, therapy, and administrative teams to support documentation needs
  • Handle requests for medical records from residents, families, legal representatives, and outside providers
  • Oversee electronic health record (EHR) systems and troubleshoot documentation issues
  • Train and supervise medical records staff (if applicable)
  • Prepare reports and audits for internal and external review
  • Maintain confidentiality and safeguard sensitive health information
  • Support survey readiness and respond to documentation-related inquiries from regulatory agencies

Supervisory Requirements

The Medical Records Director may supervise medical records staff, providing training, scheduling, and performance oversight to ensure compliance with HIPAA, documentation standards, and facility policies.

Qualification

Education and/or Experience

  • Associate or bachelor's degree in Health Information Management preferred
  • Certification as a Registered Health Information Technician (RHIT) or similar credential preferred
  • Minimum 2 years of experience in medical records or health information management, preferably in long-term care
  • Strong knowledge of HIPAA, Medicare/Medicaid documentation standards, and SNF regulations
  • Proficiency in EHR systems and Microsoft Office
  • Excellent organizational, communication, and problem-solving skills
  • Ability to manage multiple priorities and meet deadlines

Physical Demands

  • Frequent sitting, typing, and reviewing documents
  • Occasional walking, standing, and lifting up to 25 lbs
  • Ability to focus in a busy environment and handle confidential information with discretion

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.

What PACS Group employees say

Pay

Benefits

Hours and flexibility

Workplace

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About PACS

Sourced by ZipRecruiter

Industry

Health care and social assistance

Company size

201 - 500 Employees

Headquarters location

Farmington, UT, US

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