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Medical Records Associate Jobs in Virginia (NOW HIRING)

Pediatric Associates of Alexandria

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Medical Billing Specialist

Arlington, VA · On-site

$22 - $25/hr

Familiarity with Electronic Medical Records (EMR) and practice management software. * Medical billing and coding certification (CPC, CBCS, or equivalent). Company Description Pediatric Associates of ...

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Medical Receptionist

Fairfax, VA

$16.75 - $20.50/hr

... Associates. Want to get to know us? find us on IG: @FairfaxPediatricAssociates As a Medical ... records - Schedule appointments and manage the appointment calendar efficiently to maximize ...

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Medical Receptionist

Fairfax, VA · On-site

$19 - $21/hr

... Associates. Want to get to know us? find us on IG: @FairfaxPediatricAssociates As a Medical ... records - Schedule appointments and manage the appointment calendar efficiently to maximize ...

Trusted Doctors

Pediatric Medical Assistant

Fairfax, VA

$17 - $20.25/hr

Fairfax Pediatric Associates is a great place to learn and grow, offering excellent benefits ... Ensures established patient medical records are updated according to practice protocol including ...

Trusted Doctors

Pediatric Medical Assistant

Fairfax, VA · On-site

$17 - $20.25/hr

Fairfax Pediatric Associates is a great place to learn and grow, offering excellent benefits ... Ensures established patient medical records are updated according to practice protocol including ...

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Medical Records Associate information

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How much do medical records associate jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for medical records associate in Virginia is $20.08, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $20.96 per hour, depending on experience, location, and employer.

What is a medical records associate?

Medical Records Associates are professionals responsible for organizing, managing, and maintaining patients' health information and medical records within healthcare facilities. They ensure the accuracy, accessibility, and security of both paper and electronic records, complying with privacy regulations such as HIPAA. Medical Records Associates play a crucial role in supporting healthcare providers by retrieving information for patient care, billing, and legal purposes, and may also assist with coding and data entry tasks.

What skills and qualifications are needed to be a medical records associate?

To thrive as a Medical Records Associate, you need attention to detail, organizational skills, and a strong understanding of medical terminology, often supported by a certificate or associate degree in health information management. Familiarity with electronic health record (EHR) systems, HIPAA compliance, and medical coding software is typically required. Strong communication, discretion, and the ability to manage confidential information are essential soft skills for this role. These skills ensure accurate, secure, and efficient management of patient records, which is crucial for quality healthcare delivery and regulatory compliance.

What are common challenges faced by medical records associates, and how can they be managed?

Medical Records Associates often encounter challenges such as maintaining accuracy while handling large volumes of patient data and ensuring compliance with privacy regulations like HIPAA. They may also need to adapt quickly to changes in electronic health record (EHR) systems and work efficiently under tight deadlines. Effective organization, attention to detail, and ongoing training in new software or policies are key to managing these challenges. Collaborating closely with healthcare providers and IT teams can also help resolve issues quickly and maintain smooth workflow.

What is the difference between Medical Records Associate vs Medical Records Technician?

AspectMedical Records AssociateMedical Records Technician
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; often certified (e.g., RHIT)
Work EnvironmentHospitals, clinics, healthcare officesHospitals, clinics, insurance companies
Job ResponsibilitiesOrganizing, filing, retrieving patient recordsCoding, data entry, maintaining health records
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Records Associate

Both roles involve managing patient health information, but Medical Records Technicians typically focus more on coding and data accuracy, often requiring certification. Medical Records Associates handle organizing and retrieving records, usually with less emphasis on coding. Understanding these differences helps in choosing the right career path or job search focus.

Is a medical records associate a good career?

A medical records associate is a stable healthcare support role that involves managing patient records, ensuring accuracy, and maintaining confidentiality. It typically requires attention to detail, familiarity with electronic health record systems, and may offer opportunities for advancement in healthcare administration. The job often features regular hours and a predictable schedule, making it a practical career choice for those interested in healthcare support roles.

What kind of jobs can you get with a medical records associate?

A Medical Records Associate can pursue roles such as health information technician, medical coder, or medical records clerk. These positions involve managing patient data, ensuring accuracy, and using electronic health record (EHR) systems, often requiring attention to detail and knowledge of healthcare privacy regulations.

What are the most commonly searched types of Medical Records jobs in Virginia?

The most popular types of Medical Records jobs in Virginia are:

What cities in Virginia are hiring for Medical Records Associate jobs?

Cities in Virginia with the most Medical Records Associate job openings:

Medical Records Associate jobs near you
Infographic showing various Medical Records Associate job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 22% Part Time, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $41,758 per year, or $20.1 per hour.

Medical Assistant - Primary Care

Spectrum Healthcare Resources

Fairfax, VA • On-site

$18.25 - $23.25/hr

Other

Posted 9 days ago

Job description


Unlock Your Career Potential at Fairfax Ambulatory Care Clinic!
Are you a Medical Assistant with a passion for exceptional patient care? Spectrum Healthcare Resources, in partnership with Kako'o, presents an outstanding full-time opportunity for an experienced Medical Assistant at the cutting-edge Fairfax Ambulatory Care Center in Fairfax, Virginia. This is your chance to work with active military, veterans and their dependants.
Position Highlights:
  • Outpatient environment & updated facilities
  • Emphasis on work-life balance
  • Full 36 hour a week schedule to include a bi-weekly Saturdays. Monday-Friday, 4 day schedule (0630-1700). Bi-weekly Saturday shifts (700-1200).
  • No on call or Federal Holidays.
  • Compliant and appreciative patient population
  • Employee status with a full complement of benefits
  • Opportunity to give back & care for our Nation's military and dependents

Position Overview:
This position provides medical assistant services in support of patient care and treatment.
  • Ensures all treatment requested by the provider has been scheduled/ordered.
  • Greets all visitors and determines the nature of the visit. Check patient's medical records and places patient's medical record in appropriate location. Ensure third party collection form is current. Ensure all supporting documents in medical records are properly identified.
  • Screens walk-in patients for eligibility for treatment. Makes medical identification card and completes third party insurance information and advance directives paperwork, if necessary.
  • Answers telephone in 30 seconds or less; obtains identifying information and determines the urgency of the call. Refers caller to appropriate staff member. Takes messages as appropriate. Applies clinic guidelines concerning release of patient information. Transfers misdirected calls to the appropriate number.
  • Attempts to resolve complaints of an administrative nature and refers other complaints to appropriate authority. Provides requested information and assistance to patients whenever possible; refers patients to other appropriate sources for information if necessary.
  • Maintains and stock forms and inventory needed at front desk.
  • Performs various other clerical tasks to assist clinical staff members including obtaining pathology reports, x-rays, or other results from the specialty areas. Responsible for tracking of some reports including logging return of pathology reports in a computerized database.
  • As required, types routine correspondence, medical statements, and memorandums as directed by the clinical staff.

Job Qualifications:
  • Must possess a high school diploma or GED equivalent.
  • Successful completion of a Medical Assistant Training course or associates in Medical Assisting from an accredited college.
  • Documented experience in the medical field and in work acting in such capacity.
  • Have and maintain current certification in Basic Cardiac Life Support (BLS).
  • Shall be able to read, write, and speak English well enough to effectively communicate with patients and other staff members.
  • Have knowledge of computer operations and proficiency in the use of basic word processing, data entry, and automated records.
  • Must be a U.S. citizen

For More Information Contact:
Amanda Gbenro
Amanda_Gbenro@spectrumhealth.com
314-744-4193
Company Overview:
At Spectrum, we utilize over thirty-five years of experience providing optimal solutions for federal agencies that are both innovative and cost-effective. We hold ourselves to the highest standard to ensure successful outcomes for the facilities and healthcare professionals we serve. As a Joint Commission Certified Healthcare Resource, dependability and service are the driving forces of our mission.
EOE / Disability / Vet
Location : Location
US-VA-Fairfax
Recruiter : Full Name: First Last
Amanda Gbenro
Direct phone number
314-744-4193
Recruiter : Email
Amanda_Gbenro@spectrumhealth.com
Spectrum Healthcare Resources logo

About Spectrum Healthcare Resources

Sourced by ZipRecruiter

Spectrum is a leading organization that provides program management and physician and clinical staffing services to United States Military Treatment Facilities, VA Clinics and Federal Agencies. We are dedicated to the markets we serve, leading our organization’s experience for almost three decades.

Industry

Health care and social assistance

Company size

1,001 - 5,000 Employees

Headquarters location

Saint Louis, MO, US

Year founded

1988

Social media

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