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Medical Meeting Planner Jobs (NOW HIRING)

American Academy of Ped

Meeting Planner

Itasca, IL · On-site

$63K - $66K/yr

Meeting Planner REPORTING RELATIONSHIP: Director, Meeting & Travel Services BASIC FUNCTIONS: Manage ... medical education (CME) courses and other meetings, including Specialty Courses and Practical ...

AbbVie

Meeting Planner

Austin, TX · On-site

$65K/yr

The Meetings & Conference Room Planner is responsible for organizing, coordinating, and executing a ... medical/dental/vision insurance and 401(k) to eligible employees. * This job is eligible to ...

AbbVie

Meeting Planner

Austin, TX · On-site

$53K - $73K/yr

The Meetings & Conference Room Planner is responsible for organizing, coordinating, and executing a ... medical/dental/vision insurance and 401(k) to eligible employees. * This job is eligible to ...

Raymondjames

Meeting Planner

Saint Petersburg, FL · Hybrid

$51K - $70K/yr

Maintains currency in meeting planning methodologies. * Performs other duties and responsibilities ... This position is eligible for a benefits package that may include medical, dental, and vision; life ...

V R Della Infotech Inc

USA - Meeting Planner

Raleigh, NC · On-site

$52K - $71K/yr

... planning experience 4. Presentation skills 5. Collaboration and teamwork Is a bachelor s degree ... the medical device space 3. Interested in technology and willing to troubleshoot to an extent ...

IQVIA

Speaker Bureau Meeting Planner

Wayne, PA · On-site

$37K - $106K/yr

The Speaker Bureau Meeting Planner is main point of contact with our client's field force sales ... innovative medical treatments to help improve patient outcomes and population health worldwide.

IQVIA

Speaker Bureau Meeting Planner

New Providence, NJ · On-site

$37K - $106K/yr

The Speaker Bureau Meeting Planner is main point of contact with our client's field force sales ... innovative medical treatments to help improve patient outcomes and population health worldwide.

IQVIA

Speaker Bureau Meeting Planner

New Providence, NJ · On-site

$37K - $106K/yr

The Speaker Bureau Meeting Planner is main point of contact with our client's field force sales ... innovative medical treatments to help improve patient outcomes and population health worldwide.

IQVIA

Speaker Bureau Meeting Planner

Wayne, PA

$37K - $106K/yr

The Speaker Bureau Meeting Planner is main point of contact with our client's field force sales ... innovative medical treatments to help improve patient outcomes and population health worldwide.

Cardinal Health

$45K - $62K/yr

Job Summary The Meeting Planner, Attendee Engagement is responsible for planning and executing ... Medical, dental and vision coverage * Paid time off plan * Health savings account (HSA) * 401k ...

CBRE

Meeting & Events Planner - Milpitas CA

Milpitas, CA · On-site

$89K/yr

Access top-notch Medical, Vision, and Dental insurance, along with Life Insurance, FSA & HSA ... As a CBRE Meeting & Events Planner, you will be responsible for managing employees that oversee the ...

HKS, Inc.

Medical Planner

Chicago, IL · On-site

$84/hr

... in the design and planning of medical and healthcare facilities and solves problems when ... Participates in and may lead team meetings to discuss project issues, technical issues and ...

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Medical Meeting Planner information

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$34.5K

$65.7K

$95.5K

How much do medical meeting planner jobs pay per year?

As of Aug 8, 2026, the average yearly pay for medical meeting planner in the United States is $65,702.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,000.00 and $74,000.00 per year, depending on experience, location, and employer.

What are some typical challenges a medical meeting planner may face when organizing healthcare conferences?

Medical Meeting Planners often encounter challenges such as coordinating with multiple stakeholders, ensuring compliance with healthcare regulations (like Sunshine Act reporting), and managing last-minute changes to agendas or speaker availability. These roles require meticulous attention to detail, especially when handling continuing medical education (CME) credits or adhering to pharmaceutical industry standards. Successful planners are proactive communicators who can adapt quickly and maintain high levels of organization to deliver seamless events that meet both educational and regulatory requirements.

What is a medical meeting planner?

Medical Meeting Planners are professionals who organize conferences, seminars, and events specifically for the healthcare and medical industries. They coordinate logistics such as venue selection, accommodation, transportation, and compliance with healthcare regulations. Their goal is to ensure that medical events run smoothly, meet industry standards, and facilitate knowledge sharing among healthcare professionals. Medical Meeting Planners often work closely with pharmaceutical companies, medical associations, and healthcare providers.

What is the difference between Medical Meeting Planner vs Medical Event Coordinator?

AspectMedical Meeting PlannerMedical Event Coordinator
CredentialsOften requires certifications like CMP or CMMMay have similar certifications but less common
Work EnvironmentTypically works in healthcare, pharmaceutical, or medical conference settingsWorks in healthcare or medical organizations, focusing on event logistics
Employer & IndustryHospitals, pharmaceutical companies, medical associationsMedical clinics, healthcare providers, medical societies
Search & Comparison IntentFocuses on planning large medical conferences and meetingsHandles smaller medical events and logistics

Medical Meeting Planners primarily organize large-scale medical conferences, requiring specialized certifications and experience in healthcare settings. Medical Event Coordinators often manage smaller medical events, focusing on logistics and coordination within healthcare organizations. While both roles involve event planning in the medical industry, Medical Meeting Planners typically handle more complex, high-profile events.

What are the key skills and qualifications needed to thrive as a medical meeting planner, and why are they important?

To thrive as a Medical Meeting Planner, you need strong organizational skills, attention to detail, and a background in event planning or hospitality, often supported by a bachelor's degree. Familiarity with event management software, virtual meeting platforms, and compliance systems like Sunshine Act reporting is typically required. Excellent communication, problem-solving, and stakeholder management skills help you coordinate with healthcare professionals and vendors effectively. These skills ensure that complex medical meetings run smoothly, meet regulatory requirements, and deliver valuable experiences for all participants.
More about Medical Meeting Planner jobs
What states have the most Medical Meeting Planner jobs? States with the most job openings for Medical Meeting Planner jobs include:
What job categories do people searching Medical Meeting Planner jobs look for? The top searched job categories for Medical Meeting Planner jobs are:
Medical Meeting Planner jobs near you
Infographic showing various Medical Meeting Planner job openings in the United States as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $65,702 per year, or $31.6 per hour.

Meeting Planner

American College of Emergency Physicians

Irving, TX • On-site

$51K - $71K/yr

Other

Medical, Dental, Vision, Retirement

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

The American College of Emergency Physicians (ACEP) is the national medical society representing emergency medicine. Through continuing education, research, public education, and advocacy, ACEP advances emergency care on behalf of its 41,000 emergency physician members, and the more than 150 million Americans they treat on an annual basis.


Located in Irving, Texas, we offer paid insurance plans (medical, dental, and vision), retirement, flextime, and more. This role is not open to fully remote applicants; only candidates in the DFW, TX area will be considered. A hybrid schedule of both in-office work and work-from-home hours is available.


The Meeting Planner assists in organizing and implementing ACEP’s educational meetings, conferences, and events. This role is essential in planning ACEP’s annual conference (Scientific Assembly) as well as other educational meetings throughout the calendar year.


This role’s responsibilities include (but are not limited to) creating function and sign orders with project management software, creating meeting agendas, managing AV and catering requirements, adhering to venue/vendor deadlines, maintaining expense tracking systems, budget monitoring, onsite logistics for meetings, hotel pickup, onsite registration as needed, and processing post-event invoices for the Finance department.


Our ideal candidate has…

  • A high school diploma or equivalent.
  • A minimum of 3 years’ meetings or event experience, including exhibits, project management, meeting deadlines, balancing multiple priorities, and working with outside vendors (travel agencies, hotels, catering, and other suppliers). Experience with large-scale conferences is a must.
  • Proficiency with Microsoft Office applications.
  • Ability to travel as required for meetings.
  • Ability to occasionally lift up to 50 lbs.


Other desired qualifications include strong attention to detail, prior experience working with vendors, demonstrated ability to work independently, and experience working for medical meetings.


Please visit ACEP’s career page for a full job description.

We are an E-Verify and equal opportunity employer who prizes diversity and inclusion. We offer a tobacco-free environment.


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