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Medical Meeting Planner Jobs (NOW HIRING)

Maritz

Meeting Planner I

Santa Clara, CA · On-site

$65K - $70K/yr

The Meeting Planner I functions as the primary client liaison and lead for assigned programs/events ... Maritz offers a comprehensive benefits package for full-time employees including medical, dental ...

V R Della Infotech Inc

USA - Meeting Planner

Raleigh, NC · On-site

$52K - $71K/yr

... planning experience 4. Presentation skills 5. Collaboration and teamwork Is a bachelor s degree ... the medical device space 3. Interested in technology and willing to troubleshoot to an extent ...

Maritz Loyalty Marketing

Meeting Planner I

Santa Clara, CA · Hybrid

$65K - $70K/yr

The Meeting Planner I functions as the primary client liaison and lead for assigned programs/events ... Maritz offers a comprehensive benefits package for full-time employees including medical, dental ...

IQVIA

Speaker Bureau Meeting Planner

Wayne, PA

$37K - $106K/yr

The Speaker Bureau Meeting Planner is main point of contact with our client's field force sales ... innovative medical treatments to help improve patient outcomes and population health worldwide.

IQVIA

Speaker Bureau Meeting Planner

New Providence, NJ · On-site

$37K - $106K/yr

The Speaker Bureau Meeting Planner is main point of contact with our client's field force sales ... innovative medical treatments to help improve patient outcomes and population health worldwide.

IQVIA

Speaker Bureau Meeting Planner

Wayne, PA

$37K - $106K/yr

The Speaker Bureau Meeting Planner is main point of contact with our client's field force sales ... innovative medical treatments to help improve patient outcomes and population health worldwide.

CBRE

Meeting & Events Planner - Milpitas CA

Milpitas, CA · On-site

$89K/yr

Access top-notch Medical, Vision, and Dental insurance, along with Life Insurance, FSA & HSA ... As a CBRE Meeting & Events Planner, you will be responsible for managing employees that oversee the ...

Barbaricum

$51K - $70K/yr

Barbaricum is seeking an Exercise Planner to support the planning, coordination, and execution of ... medical condition, genetic information, pregnancy, family structure, marital status, ancestry ...

HKS, Inc.

Medical Planner

Chicago, IL · On-site

$84/hr

... in the design and planning of medical and healthcare facilities and solves problems when ... Participates in and may lead team meetings to discuss project issues, technical issues and ...

Hksinc

Medical Planner

Chicago, IL

$84/hr

... in the design and planning of medical and healthcare facilities and solves problems when ... Participates in and may lead team meetings to discuss project issues, technical issues and ...

HKS

Medical Planner

Chicago, IL · On-site

$84/hr

... in the design and planning of medical and healthcare facilities and solves problems when ... Participates in and may lead team meetings to discuss project issues, technical issues and ...

HOK

Architecture Medical Planner

Saint Louis, MO · On-site

$80K - $115K/yr

Medical Planner HOK is a collective of future-forward thinkers and designers who are driven to face ... Participate in user meetings with department heads, clinicians, and specialists to collect ...

W3Global Inc.

Medical Planner

Detroit, MI

$110K - $130K/yr

We are seeking an experienced and certified Medical Planner to join our healthcare and ... Facilitate user group meetings, design workshops, and planning sessions with clinical and ...

HOK Group, Inc.

Architecture - Medical Planner

Chicago, IL · On-site

$90K - $125K/yr

Lead the medical planning effort toward the successful completion of complex healthcare facilities ... May lead periodical project meetings and presentations; ensure client is adequately briefed on ...

HOK

Architecture Medical Planner

Denver, CO · On-site

$55K - $76K/yr

Provide medical planning expertise to project teams and contribute to the firmwide healthcare ... Participate in user meetings with department heads, clinicians, and specialists to collect ...

Northern Impact

Medical Planner

Minneapolis, MN · On-site

$56K - $77K/yr

Overview National multidisciplinary design firm is seeking a talented Medical Planner to join either their Minneapolis, Washington D.C., Virginia or Baltimore office. In this role, you will be a ...

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All JobsMedical Meeting Planner Jobs

Medical Meeting Planner information

See salary details

$34.5K

$65.7K

$95.5K

How much do medical meeting planner jobs pay per year?

As of Aug 14, 2026, the average yearly pay for medical meeting planner in the United States is $65,702.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,000.00 and $74,000.00 per year, depending on experience, location, and employer.

What are some typical challenges a medical meeting planner may face when organizing healthcare conferences?

Medical Meeting Planners often encounter challenges such as coordinating with multiple stakeholders, ensuring compliance with healthcare regulations (like Sunshine Act reporting), and managing last-minute changes to agendas or speaker availability. These roles require meticulous attention to detail, especially when handling continuing medical education (CME) credits or adhering to pharmaceutical industry standards. Successful planners are proactive communicators who can adapt quickly and maintain high levels of organization to deliver seamless events that meet both educational and regulatory requirements.

What is a medical meeting planner?

Medical Meeting Planners are professionals who organize conferences, seminars, and events specifically for the healthcare and medical industries. They coordinate logistics such as venue selection, accommodation, transportation, and compliance with healthcare regulations. Their goal is to ensure that medical events run smoothly, meet industry standards, and facilitate knowledge sharing among healthcare professionals. Medical Meeting Planners often work closely with pharmaceutical companies, medical associations, and healthcare providers.

What is the difference between Medical Meeting Planner vs Medical Event Coordinator?

AspectMedical Meeting PlannerMedical Event Coordinator
CredentialsOften requires certifications like CMP or CMMMay have similar certifications but less common
Work EnvironmentTypically works in healthcare, pharmaceutical, or medical conference settingsWorks in healthcare or medical organizations, focusing on event logistics
Employer & IndustryHospitals, pharmaceutical companies, medical associationsMedical clinics, healthcare providers, medical societies
Search & Comparison IntentFocuses on planning large medical conferences and meetingsHandles smaller medical events and logistics

Medical Meeting Planners primarily organize large-scale medical conferences, requiring specialized certifications and experience in healthcare settings. Medical Event Coordinators often manage smaller medical events, focusing on logistics and coordination within healthcare organizations. While both roles involve event planning in the medical industry, Medical Meeting Planners typically handle more complex, high-profile events.

What are the key skills and qualifications needed to thrive as a medical meeting planner, and why are they important?

To thrive as a Medical Meeting Planner, you need strong organizational skills, attention to detail, and a background in event planning or hospitality, often supported by a bachelor's degree. Familiarity with event management software, virtual meeting platforms, and compliance systems like Sunshine Act reporting is typically required. Excellent communication, problem-solving, and stakeholder management skills help you coordinate with healthcare professionals and vendors effectively. These skills ensure that complex medical meetings run smoothly, meet regulatory requirements, and deliver valuable experiences for all participants.
More about Medical Meeting Planner jobs

What states have the most Medical Meeting Planner jobs?

States with the most job openings for Medical Meeting Planner jobs include:

What job categories do people searching Medical Meeting Planner jobs look for?

The top searched job categories for Medical Meeting Planner jobs are:

Medical Meeting Planner jobs near you
Infographic showing various Medical Meeting Planner job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $65,702 per year, or $31.6 per hour.

Meeting Planner I

Maritz

Santa Clara, CA • On-site

$65K - $70K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 9 days ago

Job description

Where Human Connection Fuels Possibility
At Maritz, decades of innovation and perseverance have built more than just a strong reputation - they've shaped a culture where human connection and collaboration are at the heart of everything we do.
Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource.
Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact.
And we've brought this human-first design inward - intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business.
That's why we've created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being.
We have a passion for excellence and genuine care for the people making it possible.
The Meeting Planner I functions as the primary client liaison and lead for assigned programs/events. Manage corporate meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while effectively working with clients. Responsible for coordination of all planning from post contract execution to final billing, while providing unparalleled levels of customer service. Work closely with client contact to understand and meet program objectives/outcomes.
What You'll Be Doing
  • Manage programs and events from contract turnover through final billing using business management systems.
  • Coordinate site inspections and develop detailed itineraries and working agendas.
  • Communicate between suppliers and clients to ensure all requirements are met.
  • Maintain accurate records, system input, and complete file management per company policies.
  • Serve as day-to-day client contact, conducting regular status meetings and ensuring objectives are achieved.
  • Manage program budgets, review and audit billing for accuracy, and track expenses.
  • Initiate and reconcile supplier payments as needed.

What You'll Bring
  • Bachelor's degree or equivalent experience.
  • 1-3 years of experience in event or meeting management, including budget maintenance.
  • Strong organizational and communication skills with the ability to manage multiple projects.
  • Proficiency in Microsoft Office and ability to learn new technology quickly.

Nice To Have
  • Destination knowledge or prior hotel sales experience.
  • Experience developing and maintaining client and supplier relationships.

Working Logistics & Things You Should Know
  • This is a Hybrid role based in Santa Clara, CA.
  • Expectation to travel up to 20% for site inspections and event execution.
  • The total compensation range for this position is $65,000 - $70,500, determined based on location, experience and qualifications. Compensation for internal candidates will be reviewed in accordance with our internal compensation practices.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.
Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more!
View all details at: www.MaritzBenefits.com
Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.
Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0380 or by sending an email to recruitment@maritz.com.

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