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Medical Meeting Planner Jobs (NOW HIRING)

Barbaricum

$51K - $70K/yr

Barbaricum is seeking an Exercise Planner to support the planning, coordination, and execution of ... medical condition, genetic information, pregnancy, family structure, marital status, ancestry ...

HKS

Medical Planner

Chicago, IL · On-site

$84/hr

... in the design and planning of medical and healthcare facilities and solves problems when ... Participates in and may lead team meetings to discuss project issues, technical issues and ...

Hksinc

Medical Planner

Chicago, IL · On-site

$84/hr

... in the design and planning of medical and healthcare facilities and solves problems when ... Participates in and may lead team meetings to discuss project issues, technical issues and ...

W3Global Inc.

Medical Planner

Detroit, MI

$110K - $130K/yr

We are seeking an experienced and certified Medical Planner to join our healthcare and ... Facilitate user group meetings, design workshops, and planning sessions with clinical and ...

HOK

Architecture Medical Planner

Saint Louis, MO · On-site

$52K - $71K/yr

Provide medical planning expertise to project teams and contribute to the firmwide healthcare ... Participate in user meetings with department heads, clinicians, and specialists to collect ...

HOK

Architecture Medical Planner

Denver, CO · On-site

$80K - $115K/yr

Medical Planner HOK is a collective of future-forward thinkers and designers who are driven to face ... Participate in user meetings with department heads, clinicians, and specialists to collect ...

HOK Group, Inc.

Architecture Medical Planner

Denver, CO · On-site

$55K - $76K/yr

Provide medical planning expertise to project teams and contribute to the firmwide healthcare ... Participate in user meetings with department heads, clinicians, and specialists to collect ...

HOK Group, Inc.

Architecture - Medical Planner

Chicago, IL · On-site

$90K - $125K/yr

Lead the medical planning effort toward the successful completion of complex healthcare facilities ... May lead periodical project meetings and presentations; ensure client is adequately briefed on ...

Northern Impact

Medical Planner

Minneapolis, MN · On-site

$56K - $77K/yr

Overview National multidisciplinary design firm is seeking a talented Medical Planner to join either their Minneapolis, Washington D.C., Virginia or Baltimore office. In this role, you will be a ...

HOK

Architecture Medical Planner

Saint Louis, MO · On-site

$52K - $71K/yr

Provide medical planning expertise to project teams and contribute to the firmwide healthcare ... Participate in user meetings with department heads, clinicians, and specialists to collect ...

HOK Group, Inc.

Architecture Medical Planner

Saint Louis, MO · On-site

$52K - $71K/yr

Provide medical planning expertise to project teams and contribute to the firmwide healthcare ... Participate in user meetings with department heads, clinicians, and specialists to collect ...

HOK

Architecture - Medical Planner

Chicago, IL · On-site

$90K - $125K/yr

Lead the medical planning effort toward the successful completion of complex healthcare facilities ... May lead periodical project meetings and presentations; ensure client is adequately briefed on ...

Northern Impact

Medical Planner

San Diego, CA · On-site

$57K - $78K/yr

Overview National multidisciplinary design firm is seeking a talented Medical Planner to join either their San Diego or Los Angeles office. In this role, you will be a leader and an integral part of ...

Perkins and Will

Medical Planner

San Francisco, CA · On-site

$111K - $125K/yr

We are seeking a Medical Planner to help design a better world. The Medical Planner will: * Understand and consistently execute all aspects of the design process and project complexities to ...

HOK

Architecture - Medical Planner

Chicago, IL · On-site

$90K - $125K/yr

Lead the medical planning effort toward the successful completion of complex healthcare facilities ... May lead periodical project meetings and presentations; ensure client is adequately briefed on ...

Northern Impact

Medical Planner

San Diego, CA · On-site

$57K - $78K/yr

Medical Planner National multidisciplinary design firm is seeking a talented Medical Planner to join either their San Diego or Los Angeles office. In this role, you will be a leader and an integral ...

Perkins & Will

Medical Planner

San Francisco, CA · On-site

$111K - $125K/yr

We are seeking a Medical Planner to help design a better world. The Medical Planner will: * Understand and consistently execute all aspects of the design process and project complexities to ...

Perkins and Will

Medical Planner

San Francisco, CA · On-site

$111K - $125K/yr

We are seeking a Medical Planner to help design a better world. The Medical Planner will: * Understand and consistently execute all aspects of the design process and project complexities to ...

ZGF Architects

Architectural Medical Planner

Seattle, WA · On-site

$61K - $84K/yr

Experience preparing for, leading, and implementing decisions from stakeholder meetings in all phases of design. * Extensive medical planning and related technical knowledge. * Interest in staying ...

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Showing results 21-40

All JobsMedical Meeting Planner Jobs

Medical Meeting Planner information

See salary details

$34.5K

$65.7K

$95.5K

How much do medical meeting planner jobs pay per year?

As of Aug 8, 2026, the average yearly pay for medical meeting planner in the United States is $65,702.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,000.00 and $74,000.00 per year, depending on experience, location, and employer.

What are some typical challenges a medical meeting planner may face when organizing healthcare conferences?

Medical Meeting Planners often encounter challenges such as coordinating with multiple stakeholders, ensuring compliance with healthcare regulations (like Sunshine Act reporting), and managing last-minute changes to agendas or speaker availability. These roles require meticulous attention to detail, especially when handling continuing medical education (CME) credits or adhering to pharmaceutical industry standards. Successful planners are proactive communicators who can adapt quickly and maintain high levels of organization to deliver seamless events that meet both educational and regulatory requirements.

What is a medical meeting planner?

Medical Meeting Planners are professionals who organize conferences, seminars, and events specifically for the healthcare and medical industries. They coordinate logistics such as venue selection, accommodation, transportation, and compliance with healthcare regulations. Their goal is to ensure that medical events run smoothly, meet industry standards, and facilitate knowledge sharing among healthcare professionals. Medical Meeting Planners often work closely with pharmaceutical companies, medical associations, and healthcare providers.

What is the difference between Medical Meeting Planner vs Medical Event Coordinator?

AspectMedical Meeting PlannerMedical Event Coordinator
CredentialsOften requires certifications like CMP or CMMMay have similar certifications but less common
Work EnvironmentTypically works in healthcare, pharmaceutical, or medical conference settingsWorks in healthcare or medical organizations, focusing on event logistics
Employer & IndustryHospitals, pharmaceutical companies, medical associationsMedical clinics, healthcare providers, medical societies
Search & Comparison IntentFocuses on planning large medical conferences and meetingsHandles smaller medical events and logistics

Medical Meeting Planners primarily organize large-scale medical conferences, requiring specialized certifications and experience in healthcare settings. Medical Event Coordinators often manage smaller medical events, focusing on logistics and coordination within healthcare organizations. While both roles involve event planning in the medical industry, Medical Meeting Planners typically handle more complex, high-profile events.

What are the key skills and qualifications needed to thrive as a medical meeting planner, and why are they important?

To thrive as a Medical Meeting Planner, you need strong organizational skills, attention to detail, and a background in event planning or hospitality, often supported by a bachelor's degree. Familiarity with event management software, virtual meeting platforms, and compliance systems like Sunshine Act reporting is typically required. Excellent communication, problem-solving, and stakeholder management skills help you coordinate with healthcare professionals and vendors effectively. These skills ensure that complex medical meetings run smoothly, meet regulatory requirements, and deliver valuable experiences for all participants.
More about Medical Meeting Planner jobs
What states have the most Medical Meeting Planner jobs? States with the most job openings for Medical Meeting Planner jobs include:
What job categories do people searching Medical Meeting Planner jobs look for? The top searched job categories for Medical Meeting Planner jobs are:
Medical Meeting Planner jobs near you
Infographic showing various Medical Meeting Planner job openings in the United States as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $65,702 per year, or $31.6 per hour.

Exercise Planner (Meeting, Convention, and Event Planners)

Barbaricum

On-site

$51K - $70K/yr

Full-time

Re-posted 10 days ago

Job description

Barbaricum is a rapidly growing government contractor providing leading-edge support to federal customers, with a particular focus on Defense and National Security mission sets. We leverage more than 17 years of support to stakeholders across the federal government, with established and growing capabilities across Intelligence, Analytics, Engineering, Mission Support, and Communications disciplines. Founded in 2008, our mission is to transform the way our customers approach constantly changing and complex problem sets by bringing to bear the latest in technology and the highest caliber of talent.

Headquartered in Washington, DC's historic Dupont Circle neighborhood, Barbaricum also has a corporate presence in Tampa, FL, Bedford, IN, and Dayton, OH, with team members across the United States and around the world. As a leader in our space, we partner with firms in the private sector, academic institutions, and industry associations with a goal of continually building our expertise and capabilities for the benefit of our employees and the customers we support. Through all of this, we have built a vibrant corporate culture diverse in expertise and perspectives with a focus on collaboration and innovation. Our teams are at the frontier of the Nation's most complex and rewarding challenges. Join our team.

Barbaricum is seeking an Exercise Planner to support the planning, coordination, and execution of cyber training events and exercises for Department of Defense (DoD) customers. The selected candidate will manage multiple projects and training initiatives, ensuring effective execution of cyber training scenarios that support mission readiness and operational objectives.

The Exercise Planner will work closely with government stakeholders, subject matter experts, and operational teams to develop exercise plans, coordinate resources, and oversee event execution. The successful candidate will leverage strong project management and organizational skills to support cyber program activities, testing and training events, strategic planning efforts, and multidomain range integration initiatives.

Responsibilities:

  • Plan, coordinate, and execute cyber training events, exercises, and operational activities supporting Department of Defense (DoD) mission objectives.
  • Develop exercise plans, schedules, timelines, objectives, and supporting documentation to ensure successful event execution.
  • Coordinate with government stakeholders, training teams, subject matter experts, and operational personnel to support exercise design and implementation.
  • Manage multiple projects and training events simultaneously while ensuring adherence to schedules, priorities, and mission requirements.
  • Support the development of realistic cyber training scenarios, exercise injects, and operational activities that align with training objectives.
  • Coordinate logistical, administrative, and resource requirements necessary to support training events and exercises.
  • Monitor exercise execution, track action items, and support issue resolution to ensure successful completion of training objectives.
  • Prepare reports, after-action reviews, briefings, and recommendations to support continuous improvement of training and exercise programs.
  • Collaborate with multidisciplinary teams supporting cyber operations, strategic planning, testing, training events, and multidomain range integration activities.
  • Ensure compliance with organizational policies, cybersecurity requirements, and applicable DoD standards throughout exercise planning and execution.


Required Qualifications:

  • Active DoD Secret Clearance
  • Bachelor's degree or equivalent experience.
  • Must meet DoDM 8140.03 IAT II requirements.
  • Ability to manage multiple projects with different scopes and timelines.
  • Strong project management skills, with the ability to plan, execute, and manage cyber training scenarios effectively, both independently and in a team environment, with minimal supervision.
  • Experience in planning and managing cyber security training events within the DoD community.

EEO Commitment

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law.