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Medical Document Scanner Jobs (NOW HIRING)

UHS

DOCUMENT SCANNING TECH

Laredo, TX · On-site

Responsible for preparation and scanning of medical records into Document Imaging system and conducting quality assurance of all scanned documents. Benefit Highlights * Challenging and rewarding work ...

UHS

DOCUMENT SCANNING TECH

Laredo, TX · On-site

Responsible for preparation and scanning of medical records into Document Imaging system and conducting quality assurance of all scanned documents. Benefit Highlights * Challenging and rewarding work ...

ARC

HIM Document Capture Specialist (PRN)

Austin, TX · On-site

Prepares the medical records for efficient scanning by fixing torn edges, removing staples, mounting loose reports, removing any unnecessary documents from the record, and arranging multi-page ...

UHS

DOCUMENT SCANNING TECH - PRN

Denison, TX · On-site

Responsibilities Texoma Medical Center, a 414-bed acute care facility has been providing quality ... C., Puerto Rico and the United Kingdom. www.uhs.com The Document Scanning Technician is responsible ...

UHS

DOCUMENT SCANNING TECH - PRN

Denison, TX

Responsibilities Texoma Medical Center, a 414-bed acute care facility has been providing quality ... C., Puerto Rico and the United Kingdom. www.uhs.com The Document Scanning Technician is responsible ...

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Medical Document Scanner information

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$10

$34

$55

How much do medical document scanner jobs pay per hour?

As of Jun 12, 2026, the average hourly pay for medical document scanner in the United States is $34.99, according to ZipRecruiter salary data. Most workers in this role earn between $26.44 and $44.71 per hour, depending on experience, location, and employer.

Is medical records clerk a good career?

A medical records clerk is responsible for organizing and maintaining patient records in healthcare settings, requiring attention to detail and knowledge of health information systems. The role offers steady employment with opportunities for advancement and typically requires a high school diploma or equivalent, with some positions benefiting from certification in health information management.

What skills do you need to be a document imaging specialist?

Medical document scanners, or document imaging specialists, need strong attention to detail, organizational skills, and familiarity with scanning equipment and imaging software. They should have good communication skills and the ability to handle sensitive information securely. Basic computer skills and knowledge of healthcare privacy regulations like HIPAA are also important.

What does a Medical Document Scanner do?

A Medical Document Scanner is responsible for converting paper-based medical records and documents into digital formats using specialized scanning equipment and software. Their work ensures that patient information is accurately captured, organized, and stored in electronic health record (EHR) systems. This role is essential for maintaining up-to-date and secure digital records, improving workflow efficiency, and supporting compliance with healthcare regulations like HIPAA. Medical Document Scanners may also review scanned files for quality, index documents, and maintain confidentiality of patient information.

How long is school for medical records technician?

Becoming a medical records technician typically requires completing a postsecondary certificate program or an associate degree, which usually takes about 1 to 2 years. Some employers may prefer candidates with certification or an associate degree, and on-the-job training is also common.

What are the key skills and qualifications needed to thrive as a Medical Document Scanner, and why are they important?

To excel as a Medical Document Scanner, you need strong attention to detail, basic computer literacy, and familiarity with medical terminology, often supported by a high school diploma or equivalent. Proficiency in using document scanning hardware, electronic health record (EHR) systems, and document management software is essential. Organizational skills, discretion, and reliability are important soft skills for managing sensitive patient information and high document volumes. These skills ensure accurate digitization, data security, and efficient workflow in healthcare environments.

How much does a document scanner make?

A medical document scanner typically earns between $25,000 and $45,000 annually, depending on experience, location, and employer. The role often requires familiarity with scanning equipment and document management software, with some positions offering overtime or shift differentials.

What is the difference between Medical Document Scanner vs Medical Records Technician?

AspectMedical Document ScannerMedical Records Technician
CredentialsNone required, training providedCertification often preferred (e.g., RHIT)
Work EnvironmentHealthcare facilities, scanning departmentsHospitals, clinics, medical offices
Job FocusDigitizing and indexing medical documentsManaging, organizing, and maintaining patient records
Common TasksScanning, data entry, quality checksRecord retrieval, coding, compliance

The Medical Document Scanner primarily focuses on digitizing medical documents through scanning and data entry, often with minimal formal credentials. In contrast, the Medical Records Technician manages and maintains patient records, requiring specific certifications and a deeper understanding of medical coding and compliance. Both roles are essential in healthcare settings but serve different functions in the medical documentation process.

What are typical challenges faced by Medical Document Scanners and how can they be addressed?

Medical Document Scanners often encounter challenges such as handling high volumes of sensitive paperwork, ensuring accurate data entry, and maintaining patient confidentiality. To address these, it's important to develop strong organizational skills, pay close attention to detail, and stay up-to-date with HIPAA regulations. Collaborating closely with medical records staff and utilizing advanced scanning software can also help improve efficiency and reduce errors, making the workflow smoother and more secure.
More about Medical Document Scanner jobs
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What states have the most Medical Document Scanner jobs? States with the most job openings for Medical Document Scanner jobs include:
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Medical Document Scanner jobs near you
Infographic showing various Medical Document Scanner job openings in the United States as of June 2026, with employment types broken down into 41% Full Time, 58% Part Time, and 1% Temporary. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $72,786 per year, or $35 per hour.
Document Preparation Clerk

Document Preparation Clerk

Phoenix Data Corporation

Beltsville, MD

$21.07/hr

Other

Medical, Dental, Vision, Life, PTO

Posted 20 days ago

Job description

Document Preparation Clerk

Phoenix Data Corporation is seeking a skilled and meticulous Document Preparation Clerk to join our team. The Document Preparation Clerk will be responsible for converting paper documents into digital formats while ensuring high levels of accuracy and quality. This role requires attention to detail, proficiency with scanning equipment, and a strong understanding of document management processes. Previous government clearance preferred.

Starting Rate: $21.07/hr

Shift: Monday - Friday, 8:00 AM to 5:00 PM

Location: 5901-B Ammendale Road Beltsville, MD 20705

Responsibilities:
  • Operate and maintain high-volume document scanning equipment to digitize paper documents.
  • Ensure that all documents are scanned at the appropriate resolution and format as specified.
  • Perform quality checks on scanned documents to verify accuracy and completeness.
  • Organize and prepare documents for scanning, including sorting, labeling, and removing staples or bindings as needed.
  • Manage and store digital files in an organized manner, adhering to established protocols for file naming and storage.
  • Troubleshoot and resolve scanning equipment issues to minimize downtime.
  • Maintain a clean and organized workspace to ensure efficient workflow and document handling.
  • Collaborate with team members to meet project deadlines and maintain high standards of quality.
Qualifications:
  • High school diploma or equivalent.
  • Previous experience in document scanning, data entry, or a related field is preferred.
  • Strong attention to detail and accuracy.
  • Proficiency with document scanning equipment and basic computer applications.
  • Excellent organizational and time management skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong problem-solving skills and the ability to troubleshoot technical issues.

Medical, Dental, Vision, Accident, Critical Illness, Hospital Indemnity, STD, LTD, Life Insurance (STD, LTD, and Basic Term Life 100% Employer paid.)

HW Allowance is calculated in accordance with the Contract Wage Determination.

(11) Holidays observed is accrued in accordance with Wage Determination.

PTO is accrued after 1 year of service.

Phoenix Data Corporation is an Equal Opportunity Employer and is committed to diversity in the workplace. We encourage all qualified individuals, including those with diverse backgrounds and those with disabilities, to apply.

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