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Medical Administrative Assistant Jobs in Rutherford, NJ

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Medical Administrative Assistant information

See Rutherford, NJ salary details

$12

$21

$30

How much do medical administrative assistant jobs pay per hour?

As of Jul 2, 2026, the average hourly pay for medical administrative assistant in Rutherford, NJ is $21.79, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $23.75 per hour, depending on experience, location, and employer.

What is the difference between Medical Administrative Assistant vs Medical Secretary?

AspectMedical Administrative AssistantMedical Secretary
CredentialsTypically requires a certificate or diploma in medical administrationOften requires similar certifications, but may also have secretarial training
Work EnvironmentHospitals, clinics, private practicesDoctors' offices, clinics, healthcare facilities
Job DutiesScheduling, billing, patient records, administrative tasksScheduling, correspondence, managing patient files, administrative support

Both roles support healthcare operations with administrative tasks, but Medical Administrative Assistants often have broader responsibilities including billing and coding, while Medical Secretaries focus more on correspondence and scheduling. The roles are similar and sometimes overlap, but the Medical Administrative Assistant position generally requires more specialized training in medical administration.

What qualifications do you need to be a medical administrative assistant?

Medical administrative assistants typically need a high school diploma or equivalent, along with postsecondary training or certification in medical office administration. Strong organizational, communication, and computer skills are essential, and familiarity with electronic health records (EHR) systems is often required.

What are some common challenges Medical Administrative Assistants face when managing patient scheduling and how can they overcome them?

Medical Administrative Assistants often encounter challenges such as last-minute cancellations, overlapping appointments, and managing high patient volumes. To address these, effective use of scheduling software, clear communication with patients about policies, and proactive confirmation calls or reminders can help minimize disruptions. Staying organized and adaptable is key, as is collaborating closely with clinical staff to prioritize urgent cases and ensure a smooth patient flow.

What are the key skills and qualifications needed to thrive as a Medical Administrative Assistant, and why are they important?

To thrive as a Medical Administrative Assistant, you need strong organizational skills, attention to detail, and a solid understanding of medical terminology, typically supported by a high school diploma or relevant certification. Familiarity with practice management software, electronic health records (EHR) systems, and medical billing processes is essential. Excellent communication, professionalism, and the ability to multitask make someone stand out in this role. These skills and qualities ensure efficient office operations, accurate patient records, and a positive experience for both patients and healthcare providers.

What are medical administrative assistants?

Medical administrative assistants are professionals who handle the administrative and clerical tasks in healthcare settings such as hospitals, clinics, and doctors' offices. Their responsibilities include scheduling appointments, managing patient records, handling billing and insurance paperwork, and communicating with patients and healthcare staff. They play a crucial role in ensuring the smooth operation of medical offices, allowing healthcare providers to focus on patient care.

What Is an Administrative Medical Assistant?

An administrative medical assistant oversees the front desk area of a healthcare facility. These clerical professionals specialize in handling the day-to-day administration of the facility so that physicians, nurses, and other medical staff can serve patients efficiently. As an administrative medical assistant, your job duties include providing customer service support to patients, scheduling appointments, filing insurance claims, and handling patient billing. You must also be well-versed on the latest HIPAA and JCAHO mandates concerning patient privacy and rights.

What jobs can you get as a medical administrative assistant?

A medical administrative assistant can pursue roles such as medical receptionist, front desk coordinator, medical office secretary, or patient services representative. These positions typically involve scheduling, patient communication, and managing medical records, often requiring proficiency with electronic health records (EHR) systems and strong organizational skills.

Is a CMAA certification worth it?

For a Medical Administrative Assistant, obtaining a Certified Medical Administrative Assistant (CMAA) certification can enhance job prospects by demonstrating professional competence and knowledge of medical office procedures. It may also lead to higher pay and increased job opportunities, especially in competitive healthcare environments. However, experience and on-the-job skills remain important factors in employment decisions.

What Is a Medical Administrative Assistant?

As a medical administrative assistant, your primary responsibilities are scheduling patient appointments and handling paperwork. Your job duties include filing patient records, submitting insurance and billing paperwork, and arranging laboratory services or follow-up care. Your work requires a significant amount of interpersonal interactions, so strong communication skills are a must. You may also serve as the receptionist for a medical office, checking in patients, processing copay payments, and answering phone calls. You need to maintain a professional appearance and provide a positive customer service experience to patients and their families.

What exactly does a medical administrative assistant do?

A medical administrative assistant handles administrative tasks in healthcare settings, such as scheduling appointments, managing patient records, billing, and insurance processing. They often use electronic health record (EHR) systems and require strong organizational and communication skills to support medical staff and ensure smooth office operations.
More about Medical Administrative Assistant jobs
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What cities near Rutherford, NJ are hiring for Medical Administrative Assistant jobs? Cities near Rutherford, NJ with the most Medical Administrative Assistant job openings:
Medical Administrative Assistant jobs near you
Infographic showing various Medical Administrative Assistant job openings in Rutherford, NJ as of June 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $45,324 per year, or $21.8 per hour.

Medical Administrative Assistant

Advanced Orthopaedic Associates Of

Wayne, NJ • On-site

$18 - $21/hr

Part-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Benefits/Perks
Job Summary
We are seeking a motivated and outgoing Medical Administrative Assistant to join our team. In this role, you will provide support to our medical office, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include reviewing and summarizing various medical records and reports, checking for report accuracy, and grammar. The ideal candidate is highly organized with excellent written and verbal communication skills. Attention to details is very important.
This position is Part- Time with possibility of Full Time hours.
Responsibilities:

Reviewing all prior medical records, extracting pertinent information, and composing a summary of same.
Ensuring the content, format, and professional appearance of the medical summaries are of the highest quality and in compliance with company standards.
Ensuring clear, concise, medical summaries with an ability to work from templates where requested.
Ensuring that all instructions and specifications have been followed and that all categories have been addressed.
Identifying any inconsistencies within the medical reports and making indication of same as needed.
Maintaining confidentiality of personal and financial information at all times and in accordance with HIPPA regulations.
Performing general administrative duties as assigned.
Qualifications:

  • Knowledge of Orthopaedic terminology is a must!
  • High school diploma/GED required, Associates degree or administrative training is preferred
  • Previous experience as an Administrative Assistant or in a similar position
  • Familiarity with standard office equipment such as computers, printers and fax machines
  • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
  • Highly organized with excellent time management skills and the ability to prioritize projects