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Mediation Assistant Jobs (NOW HIRING)

Hall Booth Smith, P.C

Paralegal

Jacksonville, FL · On-site

Schedule meetings, depositions, and mediations. * Assist with jury selection and witness preparation for trial. * Meet a billing requirement of 140 hours per month. * Assist with preparation of trial ...

Hall Booth Smith, P.C.

Paralegal

Jacksonville, FL · On-site

Schedule meetings, depositions, and mediations. * Assist with jury selection and witness preparation for trial. * Meet a billing requirement of 140 hours per month. * Assist with preparation of trial ...

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Mediation Assistant information

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$8

$23

$48

How much do mediation assistant jobs pay per hour?

As of Jun 22, 2026, the average hourly pay for mediation assistant in the United States is $23.01, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $24.52 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Mediation Assistant, and why are they important?

To thrive as a Mediation Assistant, you need strong organizational abilities, attention to detail, and a background in conflict resolution or legal studies. Familiarity with case management software, scheduling tools, and basic office applications is typically required. Excellent interpersonal communication, discretion, and problem-solving skills help you effectively support mediators and clients throughout the process. These skills and qualities are crucial for ensuring efficient case management, maintaining confidentiality, and facilitating smooth mediation sessions.

What are the most common challenges Mediation Assistants encounter when supporting dispute resolution sessions?

Mediation Assistants often face challenges such as managing sensitive information, ensuring confidentiality, and coordinating schedules between multiple parties. They must remain impartial and organized while handling paperwork, preparing meeting rooms, and supporting mediators during sometimes tense sessions. Adapting to rapidly changing priorities and maintaining clear communication with all stakeholders are key skills that help Mediation Assistants navigate these challenges successfully.

What is the difference between Mediation Assistant vs Paralegal?

AspectMediation AssistantParalegal
CredentialsOften requires certification or training in mediationTypically requires paralegal certification or associate degree
Work EnvironmentLegal or community mediation settingsLaw firms, corporate legal departments, courts
Employer & IndustryLegal aid organizations, courts, private mediatorsLaw firms, government agencies, corporations
Common Search & ComparisonYesYes

The Mediation Assistant primarily supports mediators in dispute resolution settings, focusing on scheduling, document preparation, and client communication. Paralegals assist lawyers with legal research, document drafting, and case management. While both roles require legal knowledge, Mediation Assistants specialize in mediation processes, whereas Paralegals have broader legal responsibilities.

What are Mediation Assistants?

Mediation Assistants are professionals who support mediators in resolving disputes between parties outside of court. Their responsibilities often include organizing case files, scheduling meetings, preparing documents, and sometimes taking notes during mediation sessions. They help ensure the mediation process runs smoothly and efficiently by providing administrative and logistical support. Mediation Assistants may work in legal offices, court systems, or private mediation practices, and their role is essential for maintaining clear communication and documentation throughout the process.
More about Mediation Assistant jobs
What cities are hiring for Mediation Assistant jobs? Cities with the most Mediation Assistant job openings:
What are the most commonly searched types of Mediation jobs? The most popular types of Mediation jobs are:
What states have the most Mediation Assistant jobs? States with the most job openings for Mediation Assistant jobs include:
What job categories do people searching Mediation Assistant jobs look for? The top searched job categories for Mediation Assistant jobs are:
Mediation Assistant jobs near you
Infographic showing various Mediation Assistant job openings in the United States as of June 2026, with employment types broken down into 100% Full Time. Highlights an 50% In-person, and 50% Hybrid job distribution, with an average salary of $47,857 per year, or $23 per hour.
Executive Team Assistant and Parent Liaison

Executive Team Assistant and Parent Liaison

Waukegan Community Unit District 60

Waukegan, IL • On-site

Full-time

Posted 3 days ago

Job description

Position Type:
Administrator Ops
Date Posted:
5/21/2026
Location:
Lincoln Center Administrative Offices
Closing Date:
until filled
Who We Are:
Waukegan Community Unit School District No. 60 serves nearly 13,000 students in preschool through grade 12 and is located halfway between Chicago, Illinois and Milwaukee, Wisconsin on the shores of Lake Michigan. The District has one early learning center, 15 elementary schools, five middle schools and a high school program divided between two 9th - 12th grade campuses. The District encompasses portions of Waukegan, Beach Park and Park City.
Why We Do This Work:
The Waukegan Community Unit School District No. 60 has set an ambitious agenda for change, guided by the belief that all children, regardless of circumstances, can achieve at high levels, and academic gaps can and will be eliminated with the support of teachers who deliver engaging, relevant, and academically rigorous instruction that excites students and instills a love of learning in them.
What We Need:
Under the direct supervision of the Area Superintendents, this position will play a crucial role in ensuring the smooth and efficient operation of the Area Superintendent's office. Responsibilities include, but are not limited to:
Administrative Support
  • Manage the Area Superintendent's calendar, schedule meetings and coordinate appointments.
  • Inform the Area Superintendents of scheduled meetings, telephone calls, correspondence, work to be completed, department/school based problems and concerns and other matters that require attention, as well as any recommended follow-up action taken or which may be required.
  • Organize and maintain documents, files and correspondence.
  • Prepare for scheduled meetings, including but not limited to: agendas, reports, physical space set up and presentations for meetings.
  • Prepare BoardDocs information at the direction of the Area Superintendent's.

Communication
  • Greet and screen callers and visitors, ascertain nature of inquiry and direct to appropriate personnel.
  • Communicate with District personnel and/or parents according to established guidelines, policies and procedures.
  • Assure timely and accurate communications between office and other departments, schools and outside agencies.
  • Draft and distribute communications, including newsletters, memos and reports.
  • Coordinate with school principals, district staff and other stakeholders.
  • Accurately take and transcribe dictation and meeting minutes, as necessary.

Project & Task Management
  • Track deadlines and follow up on action items from meetings.
  • Support the development of strategic initiatives and presentations.
  • Monitor progress on school improvement goals and initiatives.

Budget & Procurement
  • Process requisitions and manage office budgets.
  • Work with vendors and departments to ensure timely receipt of orders and services.
  • Keep organizational and financial information current at all times.

Event Planning & Logistics
  • Organize professional development sessions, parent meetings and district-wide events.
  • Coordinate travel and accommodations for the Area Superintendent's.

Data & Compliance Support
  • Maintain records and assist with compliance-related documentation.
  • Support the Area Superintendent's in data collection and reporting needs.

Family Engagement & Support
Foster strong relationships between families, schools and the Area Superintendent's office by serving as a bridge between parents and school/district administration.
  • Conduct parent meetings to gather concerns and develop a plan for addressing issues.
  • Provide resources and guidance to families.
  • Conflict Resolution & Mediation
    • Assist parents in resolving concerns related to school/district policies, attendance and discipline.
    • Mediate discussions between parents and school staff to ensure productive outcomes.
  • Keep parents informed about district initiatives, policies and available resources.
  • As needed, develop family newsletters, flyers and social media updates to enhance family engagement.
  • Support schools in increasing parental involvement in academic and extracurricular activities.
  • Work closely with school administrators and staff to ensure alignment in parent communication.
  • Partner with the Office of Student Outreach to address attendance and disciplinary concerns.
  • Assist with district-wide parent engagement strategies and events.

Essential Duties and Responsibilities:
Knowledge and Abilities
Knowledge of:
  • Modern office practices, procedures and equipment usage.
  • Proper record-keeping techniques.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Interpersonal skills using tact, patience, courtesy and proper office etiquette.
  • Procedural requirements and timelines for completion of administrative tasks pertinent to the administrative activities and responsibilities of the Area Superintendent's Office.

Ability to:
  • Independently anticipate and act upon the needs of the Area Superintendents to whom they are assigned.
  • Use consistent, good judgment and demonstrate sound decision-making and problem-solving abilities.
  • Communicate effectively both orally and in writing.
  • Establish and maintain cooperative and effective working relationships with others.
  • Maintain accurate records and prepare reports.
  • Determine and take appropriate action within clearly defined guidelines.
  • Work independently with little direction.
  • Create schedules and timelines.
  • Develop presentations and audio visual materials and newsletters.
  • Independently compose correspondence and written materials.
  • Perform specialized secretarial and administrative actions in support of program activities unique to the duties and responsibilities of the assigned Area Superintendents.
  • Utilize Microsoft Office Professional in all aspects of job performance.
  • Create and maintain a professional and accessible office atmosphere.
  • Maintain strict confidentiality in handling and maintaining of sensitive department and District information.
  • Manage assignments and resolve conflicts and competing priorities among multiple Area Superintendents.

Qualifications
  • Demonstrated ability to multitask effectively and prioritize strategically.
  • Be able to successfully work in a collaborative environment.
  • Able to mediate and resolve conflicts.
  • Bachelor's Degree, Professional Educational License(PEL) and /or Principal endorsement preferred.
  • Bilingual preferred, but not required.
  • Ability to communicate effectively with individuals and groups of all ages, backgrounds,
  • Ability to remain flexible to changes in assignments or situations.
  • Ability to maintain confidentiality.
  • Ability to work independently with minimal supervision.
  • Effective oral and written communication skills
  • Ability to maintain timely and accurate records.
  • Ability to follow oral and written instructions efficiently.
  • Proficient in Microsoft Suite and Google Suite (Google Docs, Slides, Sheets, GMail, Google Calendar, etc.);
  • Ability to professionally and quickly handle questions and concerns from co-workers, district staff and parents/caregivers.
  • Must be able to lift 30 pounds.
  • Valid driver's license.

Safety: The employee is responsible for taking any and all steps necessary to protect themselves and others against occupational accidents, injuries, and illnesses.
Work Environment: Busy office environment with multiple priorities and frequent interruptions.
Terms of Employment: Twelve months.
Compensation: Per Salary Scheduled
Only online applications will be considered for interviews.
Application Deadline: Post until filled.
Only online applications will be considered
Apply: www.wps60.org
Waukegan Community Unit School District 60 offers employment opportunities without regard to age, gender, race, color, national origin, religion,
marital or military/veteran status, sexual orientation, pregnancy, parental status, genetics, disability or other protected category.

Apply