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Manager Secretary Jobs in Minnesota (NOW HIRING)

Jackson Lewis P.C.

Legal Secretary

Minneapolis, MN · On-site

$39 - $48/hr

Administrative support functions include, but are not limited to, calendar maintenance, managing ... secretary experience (including electronic filing). Essential Functions * Engage in the work of the ...

Ogletree Deakins

Legal Secretary

Minneapolis, MN · Hybrid

$39 - $48/hr

Administrative support functions include, but are not limited to, calendar maintenance, managing ... secretary experience (including electronic filing). Essential Functions * Engage in the work of the ...

Select Medical

Unit Secretary

Golden Valley, MN · On-site

$22.20 - $26/hr

Unit Secretary Location: Golden Valley, MN Schedule: Full Time, Nights - 12 Hour Shifts ... Ordering supplies, as needed, from Materials Management. * Verifying physician privileges prior to ...

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Manager Secretary information

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What are the most commonly searched types of Secretary jobs in Minnesota?

The most popular types of Secretary jobs in Minnesota are:

What cities in Minnesota are hiring for Manager Secretary jobs?

Cities in Minnesota with the most Manager Secretary job openings:

Manager Secretary jobs near you

Legal Secretary

Jackson Lewis P.C.

Minneapolis, MN • On-site

$39 - $48/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 5 days ago

Jackson Lewis rating

8.5

Company rating: 8.5 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

13th of 34 rated law firms

Job description

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® "Best Law Firms".
Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® "Best Law Firms".
Job Summary
The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support. Additionally, they will have varying assignments to assist with overflow. Coverage will vary.
The focus of the legal administrative assistant support functions includes, but are not limited to, drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and attention to detail.
Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements.
The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent litigation secretary experience (including electronic filing).
Essential Functions
  • Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
  • Provide support for four+ attorneys in employment law matters and backup support as needed.
  • Interact with internal departments, outside agencies, vendors and clients.
  • Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.
  • Handle a wide variety of complex and confidential time-sensitive material.
  • Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.
  • Maintain calendars, CLE, reports and time records.
  • Book and organize travel arrangements as needed; assist with expense reimbursement.
  • Various office and client filing.
  • Other office administrative functions as needed.

Qualifications/Skills Required
  • At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.
  • Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
  • Must have a solid understanding of technical legal terminology as well as experience with electronic court filings.
  • Experienced with trial preparation and briefs.
  • Strong verbal and written communication skills, as well as excellent proofreading skills.
  • Ability to timely respond to deadlines, balance workload and take initiative.
  • Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.
  • Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.
  • Punctual with excellent attendance.

Educational Requirements
  • High School diploma or equivalent required.
  • 4-year college degree preferred.

#LI-MS
#LI-Hybrid
For Minnesota, the expected salary range for this position is between $39.00 and $48.00 The actual compensation will be determined based on experience and other factors permitted by law.
Jackson Lewis offers a competitive benefits package that includes:
  • Medical, dental, vision, life and disability insurance
  • 401(k) Retirement Plan
  • Flexible Spending and Health Savings Account
  • Firm-paid holidays, vacation and sick time
  • Employee assistance program and other firm benefits

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

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