Manager Fenix Jobs (NOW HIRING)

Bilingual Recruiter / Administrative Assistant

Company: Fenix Staffing
Location: Ocala, Florida – College Road Area
Job Type: Full-Time
Pay: $18.00 - $20.00 per hour (Based on Experience)

About Fenix Staffing

Fenix Staffing is a growing staffing agency dedicated to connecting talented individuals with outstanding employment opportunities. We are seeking a motivated, organized, and results-driven professional to join our team as a Bilingual Recruiter / Administrative Assistant.

This position combines recruiting, customer service, and administrative responsibilities. We are looking for someone with a positive attitude, strong organizational skills, excellent communication abilities, and the capacity to multitask in a fast-paced environment while working closely with management to achieve company goals.

Recruiting Responsibilities

• Post job openings on Indeed, ZipRecruiter, social media platforms, and other recruiting sources.
• Source, recruit, and screen qualified candidates for various positions.
• Conduct daily outbound calls to prospective candidates to assess interest and availability.
• Follow up with applicants throughout the hiring process.
• Conduct phone and in-person interviews.
• Schedule interviews and coordinate hiring activities.
• Assist with onboarding and new hire orientation.
• Verify employment eligibility and required hiring documentation.
• Coordinate background checks, drug screenings, and employment verifications.
• Maintain ongoing communication with candidates, employees, and clients.
• Build and maintain a strong pipeline of qualified candidates.
• Meet weekly and monthly recruiting goals.
• Develop and maintain a personal candidate network for future staffing needs.
• Build professional relationships within the community to generate referrals and candidate leads.
• Utilize social media, referrals, networking, and community outreach to attract qualified talent.
• Contribute new recruiting ideas and strategies to improve candidate sourcing efforts.

Administrative Responsibilities

• Maintain accurate and up-to-date employee applications and personnel files.
• Ensure all required hiring documents are completed and properly organized.
• Scan, photograph, upload, and organize employee documentation in company systems.
• Complete and process all required state and federal employment forms.
• Enter employee and candidate information accurately into Excel spreadsheets and company databases.
• Maintain organized and updated physical and electronic employee files.
• Follow up on missing documents and ensure compliance requirements are met.
• Perform data entry with a high level of accuracy and attention to detail.
• Answer incoming calls and provide professional customer service.
• Manage emails, appointments, and daily administrative tasks.
• Assist with payroll-related documentation, attendance records, and employee paperwork.
• Support daily office operations and administrative functions.

Qualifications & Requirements

• Fluent in both English and Spanish (Required).
• Full-time availability.
• Previous experience in recruiting, staffing, human resources, or office administration preferred.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Experience using Indeed, ZipRecruiter, ATS systems, or staffing software is a plus.
• Strong organizational and multitasking skills.
• Ability to work under pressure and meet deadlines.
• Excellent communication and customer service skills.
• Ability to effectively manage time throughout an 8-hour workday.
• Ability to work independently and as part of a team.
• Strong sense of urgency, initiative, and accountability.
• Positive attitude and willingness to learn.
• Reliable attendance and strong work ethic.
• Ability to develop a personal candidate network and generate referrals.
• Reliable transportation and a valid driver's license are required.
• Must have a dependable vehicle for commuting to and from the office.

Schedule & Holiday Requirements

• Monday through Friday.
• Candidates must be dependable, punctual, and flexible to meet business needs.
• Fenix Staffing operates during most holidays to support our clients and employees.
• Employees are expected to work on most holidays, typically until 12:00 PM (Noon).
• The office is closed only on the following major holidays:
• • New Year's Day
  • Memorial Day
  • Independence Day (July 4th)
  • Christmas Day
• Please apply only if you are comfortable working on most holidays as part of our commitment to serving our clients year-round.

Teamwork & Expectations

• Collaborate directly with management and office staff to achieve recruiting and operational goals.
• Effectively balance recruiting and administrative responsibilities throughout the workday.
• Assist with additional duties as business needs require.
• Maintain a professional, flexible, and team-oriented attitude.
• Contribute to the growth and success of Fenix Staffing through dedication and strong performance.

Benefits

• Competitive pay based on experience ($18.00 - $20.00 per hour).
• Career growth opportunities.
• Ongoing training and professional development.
• Supportive and dynamic work environment.
• Stable full-time employment.

Apply Today!

If you are organized, bilingual, motivated, and enjoy helping people find employment opportunities while supporting office operations, we would love to hear from you.

Fenix Staffing – Ocala, Florida