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Management Assistant Jobs in Moline, IL (NOW HIRING)

O'Rourke Sales Company

Marketing Assistant

Davenport, IA · On-site

$35K - $44K/yr

O'Rourke Sales Company is currently seeking a highly motivated Marketing & Product Management Assistant to support the sales team by promoting our vast collection of brands and products through ...

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All JobsManagement JobsManagement Assistant JobsManagement Assistant Jobs in Moline, IL

Management Assistant information

See Moline, IL salary details

$26.2K

$43.7K

$62.8K

How much do management assistant jobs pay per year?

As of Aug 14, 2026, the average yearly pay for management assistant in Moline, IL is $43,718.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,900.00 and $43,800.00 per year, depending on experience, location, and employer.

What are some typical challenges management assistants face when supporting multiple executives or departments?

Management Assistants often juggle competing priorities when supporting several executives or departments, which can make time management and prioritization challenging. Balancing varying work styles, communication preferences, and urgent requests requires flexibility and strong organizational skills. Additionally, maintaining confidentiality and professionalism while handling sensitive information is crucial. Effective collaboration and proactive communication help navigate these challenges and ensure smooth workflow across teams.

What are the key skills and qualifications needed to thrive as a management assistant, and why are they important?

To thrive as a Management Assistant, you need strong organizational skills, attention to detail, and a solid educational background—often an associate's or bachelor's degree in business administration or a related field. Proficiency with office software such as Microsoft Office Suite, calendar management tools, and sometimes familiarity with project management systems is typically required. Exceptional communication, problem-solving abilities, and discretion are soft skills that set high performers apart in this role. These skills and qualities are crucial for efficiently supporting executives, managing schedules, and ensuring smooth daily operations.

What does a management assistant do?

A management assistant provides administrative support to managers and the project team within a company or organization. As a management assistant, your duties include responding to emails, answering phone calls, performing research, compiling data, and helping with strategy development. The position is crucial to the smooth daily function of the office. Although career qualifications vary depending on the industry and company, you typically need at least a high school diploma or GED certificate and relevant administrative experience. Additional requirements include strong communication and time management skills, as well as the ability to take direction and handle multiple tasks simultaneously.

What is the difference between Management Assistant vs Administrative Assistant?

AspectManagement AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, management teams, administrative departmentsOffice settings, various industries, support roles
Employer & Industry UsageBusinesses, government agencies, nonprofitsWide range of industries including healthcare, education, retail
Common Search & ComparisonOften compared for similar administrative support roles in management contextsMore general support role, less focused on management

Management Assistants typically work closely with management teams, handling specialized administrative tasks, while Administrative Assistants provide general support across various departments. Both roles require similar credentials but differ in scope and work environment.

What does a management assistant do?

A Management Assistant supports managers and executives by handling administrative and organizational tasks. Their responsibilities typically include scheduling appointments, preparing reports, managing correspondence, organizing meetings, and maintaining files. They play a crucial role in ensuring that the office runs smoothly and efficiently. Management Assistants may also conduct research, help with project coordination, and liaise with internal and external stakeholders. This position requires strong communication, organizational, and multitasking skills.
More about Management Assistant jobs

What are the most commonly searched types of Management jobs in Moline, IL?

The most popular types of Management jobs in Moline, IL are:

What cities near Moline, IL are hiring for Management Assistant jobs?

Cities near Moline, IL with the most Management Assistant job openings:

Management Assistant jobs near you
Infographic showing various Management Assistant job openings in Moline, IL as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $43,718 per year, or $21 per hour.

Project Management Assistant

Tri-City Group

Davenport, IA • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Salary:

Tri-City Group is seeking a highly organized and detail-orientedProject Manager Assistantfor an immediate opening in Davenport, Iowa. This position provides essential administrative, coordination, and project support services to Project Managers and construction teams throughout the lifecycle of commercial and industrial construction projects.

The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office applications.


Key Responsibilities include, but are not limited to:


Project Setup and Administration

  • Request and establish project numbers as directed by Estimators and Project Managers.
  • Coordinate contract routing, review, and execution processes.
  • Obtain and distribute required insurance certificates and bonds based on project specifications and contractual requirements.
  • Transfer project documentation from construction folders into Procore and Procore Drive.
  • Maintain accurate project records and documentation throughout the project lifecycle.


Permitting and Compliance

  • Assist Project Managers in obtaining and tracking permits, including:
  • Building permits
  • Electrical permits
  • Utility permits
  • County permits
  • City permits
  • State permits
  • Ensure permit documentation is properly filed and maintained.


Project Documentation Management

  • Issue and track subcontract agreements and change orders.
  • Compile and maintain comprehensive project contact lists, including email addresses and phone numbers, within Procore and Viewpoint (VP).
  • Obtain the most current project drawings, specifications, and addenda from Estimators and Project Managers and upload them into Procore.
  • Coordinate printing and distribution of complete drawing sets for Project Managers and Foremen as needed.
  • Maintain current project files and documentation to ensure accuracy and accessibility.


Project Coordination and Support

  • Assist Project Managers in requesting, receiving, and processing material submittals from vendors and suppliers.
  • Submit required documentation to General Contractors and Construction Services teams.
  • Review labor rates when project requirements dictate.
  • Enter and maintain project phase codes and Schedule of Values (SOV)provided by Estimators and Project Managers.
  • Monitor project schedules and assist with maintaining updated project timelines.


Meeting Coordination

  • Schedule, coordinate, and attend project meetings, including:
  • Turnover Meetings
  • Pre-Construction Meetings
  • 25%, 50%, and 75% Project Review Meetings
  • Closeout Meetings
  • WIPMeetings
  • Prepare meeting agendas and distribute them to attendees.
  • Record, prepare, and distribute meeting minutes through Procore.


Project Tracking and Reporting

  • Track, upload, and maintain all project-related documentation in Procore, including:
  • Change Orders
  • Requests for Information (RFIs)
  • Submittals
  • Drawings
  • Complete weekly and monthly project billings.
  • Distribute monthly Work-in-Progress (WIP) reports.
  • Ensure all project logs remain accurate, current, and complete.

Project Closeout

  • Coordinate project closeout activities and documentation.
  • Assemble Operations and Maintenance (O&M) manuals.
  • Collect and organize warranty documentation, warranty letters, and product data.
  • Ensure all closeout requirements are completed in accordance with project specifications.


Qualifications/Requirements:

  • High School Diploma or GED.
  • Proficiency with Microsoft Outlook, Word, Excel, and Teams.
  • Strong organizational, time management, and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Ability to work effectively in a fast-paced, team-oriented environment.
  • High attention to detail and accuracy.
  • Previous construction industry experience is preferred but not required.


Candidates must possess strong attention to detail, tact, and consideration, focus on accuracy, solid communication skills, positive initiative and judgment, the ability to problem-solve and meet deadlines in a fast-paced environment, be self-driven, exercise business acumen, and organizational skills.


All job offers are contingent upon the successful completion of a drug screen and reference check. Tri-City Group is an equal opportunity employer.