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Mailroom Assistant Manager Jobs in Washington (NOW HIRING)

AEI

Mailroom and Facilities Assistant

Washington, DC · On-site

$22.50 - $24/hr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

... in-person mailroom and facilities assistant to support daily mailroom operations while also ... This position also supports management's efforts in the day-to-day implementation of policies ...

AEI

Mailroom and Printing Operations Assistant

Washington, DC · On-site

$22.50 - $24/hr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

The assistant supports management's efforts in the day-to-day implementation of policies ... Order toner and other printing and mailroom supplies as needed. * Communicate effectively with ...

Compass Group

MAILROOM CLERK (FULL TIME)

Washington, DC · On-site

$18.40/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Fixed Pay Rate : $18.40 per hour ESFM is the corporate Integrated Facilities Management (IFM ... The advertised program is a conversational recruiting assistant that helps you apply to jobs with ...

New

Robert Half

Administrative Assistant

Columbia, MD · On-site

$19 - $22/hr

We are looking for an Administrative Assistant to support daily Healthcare office operations in ... mailroom activities, including sorting and distribution. * Ability to manage daily mail processing ...

Addison Group

Print Coordinator

Washington, DC · On-site

$18 - $20/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Maintain inventory of toner and mailroom supplies; place orders as needed * Provide support at the front desk when needed, including greeting visitors and managing phone coverage * Assist with ...

New

RDR Inc

Executive Assistant

Chantilly, VA

Maintain a schedule of appointments for a manager or office. * Answer routine telephone calls ... Arrange for the delivery of outgoing mail/packages with the mailroom. * Prepare travel/training ...

RDR

Executive Assistant

Chantilly, VA · On-site

Maintain a schedule of appointments for a manager or office. * Answer routine telephone calls ... Arrange for the delivery of outgoing mail/packages with the mailroom. * Prepare travel/training ...

RDR Inc

Executive Assistant

Chantilly, VA · On-site

Maintain a schedule of appointments for a manager or office. * Answer routine telephone calls ... Arrange for the delivery of outgoing mail/packages with the mailroom. * Prepare travel/training ...

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Mailroom Assistant Manager information

What are the key skills and qualifications needed to thrive as a mailroom assistant manager?

To thrive as a Mailroom Assistant Manager, you need strong organizational skills, basic management experience, and a high school diploma or equivalent. Familiarity with mail management software, tracking systems, and knowledge of postal regulations are typically required. Excellent communication, problem-solving abilities, and attention to detail help you lead teams efficiently and resolve delivery issues. These skills ensure smooth mail operations, timely distribution, and effective team supervision within organizational settings.

What do mailroom assistant managers do?

Mailroom assistant managers oversee the receipt, sorting, and distribution of mail and packages within an organization. They supervise staff, ensure timely delivery, maintain inventory of supplies, and may use mail management software to track shipments. Strong organizational and communication skills are essential for this role.

What are some of the key challenges a mailroom assistant manager may face, and how can they effectively address them?

Mailroom Assistant Managers often encounter challenges such as managing high mail volumes, ensuring timely delivery, and maintaining accuracy when sorting and distributing packages. Additionally, they must adapt to evolving technologies and security protocols while coordinating a team with diverse responsibilities. Effective organization, strong communication, and implementing process improvements can help address these challenges and ensure smooth mailroom operations. Proactive problem-solving and regular training also contribute to a well-functioning team and service.

What is a mailroom assistant manager?

Mailroom Assistant Managers are professionals responsible for overseeing the daily operations of a mailroom, supporting the Mailroom Manager, and ensuring the efficient and secure handling, sorting, and distribution of incoming and outgoing mail and packages. They supervise mailroom staff, implement organizational procedures, and troubleshoot any issues related to mail processing. Additionally, they may help manage inventory, maintain equipment, and ensure compliance with company policies and postal regulations.

What is the difference between Mailroom Assistant Manager vs Mailroom Clerk?

AspectMailroom Assistant ManagerMailroom Clerk
CredentialsHigh school diploma; some roles prefer experience in management or logisticsHigh school diploma or equivalent
Work EnvironmentSupervises mailroom staff, manages operations, and coordinates logisticsHandles mail processing, sorting, and distribution
Employer & Industry UsageCommon in corporate, government, and large organizationsTypically found in offices, hospitals, and educational institutions
Search & Comparison IntentUnderstanding managerial roles in mailroom operationsEntry-level mail handling tasks

The Mailroom Assistant Manager oversees mailroom staff and operations, requiring some management experience, while the Mailroom Clerk focuses on processing and distributing mail. The assistant manager role involves supervision and coordination, whereas the clerk handles day-to-day mail tasks. Both roles are essential in organizational logistics but differ in responsibility level and scope.

What are popular job titles related to Mailroom Assistant Manager jobs in Washington?

For Mailroom Assistant Manager jobs in Washington, the most frequently searched job titles are:

What job categories do people searching Mailroom Assistant Manager jobs in Washington look for?

The top searched job categories for Mailroom Assistant Manager jobs in Washington are:

What cities in Washington are hiring for Mailroom Assistant Manager jobs?

Cities in Washington with the most Mailroom Assistant Manager job openings:

Mailroom Assistant Manager jobs near you
Infographic showing various Mailroom Assistant Manager job openings in Washington as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 14% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Mailroom and Facilities Assistant

American Enterprise Institute

Washington, DC • On-site

$18.75 - $23.75/hr

Other

Posted 6 days ago

Job description

Mailroom And Facilities Assistant

The American Enterprise Institute (AEI) seeks a full-time, hourly, in-person mailroom and facilities assistant to support daily mailroom operations while also assisting with facilities and workplace operations across the organization. This role is highly mobile, involving regular movement throughout the building to deliver mail, support events, assist with office setups, and respond to facilities requests.

This position also supports management's efforts in the day-to-day implementation of policies, procedures, and programs to assure a well-managed, well-maintained building, especially by responding positively to the concerns and needs of staff, maintaining environmental health, and ensuring safety while supporting AEI's goals and objectives. The anticipated start date for this position is as soon as possible.

Qualified candidates should submit a resume and cover letter with their application.

Responsibilities
  • Mailroom Operations
    • Process, distribute, and track incoming, outgoing, and interoffice mail and parcels; process inbound and outbound courier deliveries (via United Parcel Service, FedEx, and the US Postal Service); and retrieve time-sensitive documents delivered by courier.
    • Operate mail equipment. Code, track, and meter outbound mail.
    • Assist employees with questions regarding mailing, rates, procedures, and print requests.
    • Assist with digital print center requests via email and walk-ins in coordination with the Mailroom and Printing Operations assistant.
    • Assist with basic troubleshooting and digital printer malfunctions as needed.
    • Perform an inventory of printer toner on all floors twice per month. Order toner and other printing and mailroom supplies as needed.
    • Communicate effectively with employees orally and by email.
  • Facilities Operations
    • Support facilities requests through systems such as HelpSpot.
    • Assist the facilities management team in maintaining the facilities and grounds, including furniture moves and room configurations; perform minor office moves and furniture adjustments.
    • Monitor shared spaces such as conference rooms and ensure readiness.
    • Assist with general upkeep tasks such as stocking, organizing, and light maintenance coordination.
    • Liaise with facilities staff, contractors, and vendors as needed.
    • Order glass nameplates and create new employee name labels for mailboxes.
    • Provide coverage for the receptionist desk as needed; greet visitors, manage the multiline digital phone system, and provide access for deliveries.
    • Perform other related duties as assigned.

Physical Requirements and Working Conditions at AEI

  • The employee is regularly expected to stand, sit, talk, hear, and use hands and fingers to operate a computer, telephone, and keyboard. This job requires close-up vision for computer work.
  • The employee must be able to lift up to 50 pounds and stand for long periods.
  • The employee must be able to work in a confined area.
  • Moderate noise (e.g., from computers, phones, printers, and light traffic) is expected.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities associated with this position.
Qualifications
  • 1–3 years of experience working in mailroom operations, facilities support, office services or similar environments
  • Knowledge of professional printer and copier machines
  • A high school diploma or GED
  • Excellent communication and customer service skills
  • Attention to detail
  • Comfort using technology

Apply