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Mail Assistant Jobs in Alabama (NOW HIRING)

NHS Management, LLC

Activities Assistant

Madison, AL · On-site

$14.25 - $17/hr

... mail to residents and read mail to those who need assistance. 7. Assist residents with menu selections where applicable. 8. Treat residents with dignity and observes all residents' rights and ...

Talon Hiring Solutions

Administrative Assistant

Hoover, AL · On-site

$45K - $55K/yr

Greet and assist clients, visitors, and vendors * Answer and direct incoming calls * Create reports ... Manage incoming and outgoing mail, packages, and deliveries * Maintain conference room schedules ...

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Mail Assistant information

What is a mail assistant?

Mail Assistants are professionals responsible for sorting, processing, and delivering mail and packages within an organization or between businesses and postal services. They ensure that incoming and outgoing correspondence is handled efficiently and reaches the correct recipients on time. Mail Assistants may also be responsible for maintaining mailroom equipment, tracking packages, and assisting with inventory of office supplies. Their role is essential for the smooth flow of communication and documents in a workplace.

What are the typical daily responsibilities of a mail assistant?

As a Mail Assistant, your daily responsibilities usually include sorting, distributing, and processing incoming and outgoing mail and packages for the organization. You may also be responsible for maintaining accurate records, managing mailroom supplies, and ensuring timely delivery to various departments. These tasks are critical because they help ensure that important documents and packages reach the right people quickly, supporting smooth business operations and communication across teams. Collaboration with office staff and external couriers is common, requiring strong organizational and interpersonal skills.

What are the key skills and qualifications needed to thrive as a mail assistant?

To thrive as a Mail Assistant, you need strong organizational skills, attention to detail, and basic literacy, often with a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and tracking systems is commonly required. Reliability, time management, and effective communication help ensure efficiency and accuracy in mail handling. These skills and qualities are crucial for ensuring timely and accurate distribution of mail within organizations or institutions.

What is the difference between Mail Assistant vs Mail Clerk?

AspectMail AssistantMail Clerk
Required CredentialsHigh school diploma; basic organizational skillsHigh school diploma; familiarity with mail handling
Work EnvironmentOffice settings, administrative support rolesMailrooms, shipping departments, administrative offices
Employer & Industry UsageBusinesses, government agencies, educational institutionsCorporations, government offices, hospitals
Common Search & Comparison IntentUnderstanding roles similar to Mail ClerkComparing to Mail Assistant roles

Mail Assistants and Mail Clerks both handle mail processing in office environments. While Mail Assistants often support administrative tasks and may have broader responsibilities, Mail Clerks focus primarily on sorting, distributing, and managing incoming and outgoing mail. Both roles typically require similar credentials and are used across various industries, making them common points of comparison for job seekers and employers.

What are the most commonly searched types of Mail jobs in Alabama?

The most popular types of Mail jobs in Alabama are:

What cities in Alabama are hiring for Mail Assistant jobs?

Cities in Alabama with the most Mail Assistant job openings:

Mail Assistant jobs near you
Infographic showing various Mail Assistant job openings in Alabama as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 19% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Office Administrative Assistant

Birmingham, AL • On-site

The Baldwin Group
See more jobs at The Baldwin Groupexternal

$15.75 - $20.50/hr

Full-time

Posted 9 days ago

Job description

The Office Administrative Assistant is an entry level role responsible for supporting our mail/printer room needs.
PRIMARY RESPONSIBILITIES:
  • Distribution of incoming mail to include opening, sorting, and scanning
  • Process outgoing mail to include FedEx labels, USP labels, mail machine and folding machine
  • Switchboard relief and backup
  • Light IT assistance, helping to set up new employee computers, desks, phones, etc.
  • Assist with organizing & maintaining supply and mail room, supplying inventory
  • P& C Account Management assistance - process/download policies from websites, invoicing, certificates, and other departmental tasks
  • Spearhead copier maintenance for all machines in the Birmingham office
  • Other duties as assigned

KNOWLEDGE, SKILLS & ABILITIES:
Demonstrates the organization's core values, exuding behavior that is aligned with the firm's culture
EDUCATION & EXPERIENCE:
  • 0-1 year relevant experience.
  • High School/GED

IMPORTANT NOTICE:
  • This position description is intended to describe the level of work required of the person performing in the role and is not a contract. The essential responsibilities are outlined; other duties may be assigned as needs arise or as required to support the organization. All requirements may be subject to reasonable accommodation to applicants and colleagues who need them for medical or religious reasons.

Click here for some insight into our culture!
The Baldwin Group will not accept unsolicited resumes from any source other than directly from a candidate who applies on our career site. Any unsolicited resumes sent to The Baldwin Group, including unsolicited resumes sent via any source from an Agency, will not be considered and are not subject to any fees for any placement resulting from the receipt of an unsolicited resume.

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