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Mail Assistant Jobs in Alabama (NOW HIRING)

Talon Hiring Solutions

Administrative Assistant

Hoover, AL · On-site

$16 - $21.50/hr

Greet and assist clients, visitors, and vendors * Answer and direct incoming calls * Create reports ... Manage incoming and outgoing mail, packages, and deliveries * Maintain conference room schedules ...

Morrow Realty Co Inc

ACCOUNTING ASSISTANT

Tuscaloosa, AL · On-site

$17.50 - $22.75/hr

... mail from vendors and sorts into complex number order. 2.2 Receives mail from properties and ... controller or assistant controller. 2.13 Does quarterly reporting on form 1930-7 on those ...

Ambercare

Part Time Home Care Office Assistant

Birmingham, AL · On-site

$15.75 - $20.50/hr

The Office Assistant is the first point of contact for the office and is also responsible for ... Distribute and sort mail, collect faxes, and distribute to appropriate department, and prepare ...

Encompass Health

Legal Assistant

Birmingham, AL · On-site

The Legal Assistant provides administrative and secretarial support for multiple attorneys, and ... Communicates in person, by telephone, fax, mail or email with internal/external contacts.

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Mail Assistant information

What is a mail assistant?

Mail Assistants are professionals responsible for sorting, processing, and delivering mail and packages within an organization or between businesses and postal services. They ensure that incoming and outgoing correspondence is handled efficiently and reaches the correct recipients on time. Mail Assistants may also be responsible for maintaining mailroom equipment, tracking packages, and assisting with inventory of office supplies. Their role is essential for the smooth flow of communication and documents in a workplace.

What are the typical daily responsibilities of a mail assistant?

As a Mail Assistant, your daily responsibilities usually include sorting, distributing, and processing incoming and outgoing mail and packages for the organization. You may also be responsible for maintaining accurate records, managing mailroom supplies, and ensuring timely delivery to various departments. These tasks are critical because they help ensure that important documents and packages reach the right people quickly, supporting smooth business operations and communication across teams. Collaboration with office staff and external couriers is common, requiring strong organizational and interpersonal skills.

What are the key skills and qualifications needed to thrive as a mail assistant?

To thrive as a Mail Assistant, you need strong organizational skills, attention to detail, and basic literacy, often with a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and tracking systems is commonly required. Reliability, time management, and effective communication help ensure efficiency and accuracy in mail handling. These skills and qualities are crucial for ensuring timely and accurate distribution of mail within organizations or institutions.

What is the difference between Mail Assistant vs Mail Clerk?

AspectMail AssistantMail Clerk
Required CredentialsHigh school diploma; basic organizational skillsHigh school diploma; familiarity with mail handling
Work EnvironmentOffice settings, administrative support rolesMailrooms, shipping departments, administrative offices
Employer & Industry UsageBusinesses, government agencies, educational institutionsCorporations, government offices, hospitals
Common Search & Comparison IntentUnderstanding roles similar to Mail ClerkComparing to Mail Assistant roles

Mail Assistants and Mail Clerks both handle mail processing in office environments. While Mail Assistants often support administrative tasks and may have broader responsibilities, Mail Clerks focus primarily on sorting, distributing, and managing incoming and outgoing mail. Both roles typically require similar credentials and are used across various industries, making them common points of comparison for job seekers and employers.

What are the most commonly searched types of Mail jobs in Alabama?

The most popular types of Mail jobs in Alabama are:

What cities in Alabama are hiring for Mail Assistant jobs?

Cities in Alabama with the most Mail Assistant job openings:

Mail Assistant jobs near you
Infographic showing various Mail Assistant job openings in Alabama as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 19% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Hoover, AL • On-site

Talon Hiring Solutions
Recruiting and Staffing Services • 1 - 10 employees
Learn more about Talon Hiring Solutionsexternal

$16 - $21.50/hr

Other

Posted 28 days ago

Job description

Talon Hiring Solutions has a client in the Hoover, AL area that is looking for a Administrative Assistant to join the team. This role serves as the first point of contact for clients, vendors, and project partners, and provides essential administrative and project support.

Must have experience in a construction, engineering, or architectural office

What you will do:

  • Greet and assist clients, visitors, and vendors
  • Answer and direct incoming calls
  • Create reports and communication
  • Answer, screen, and direct incoming phone calls
  • Manage incoming and outgoing mail, packages, and deliveries
  • Maintain conference room schedules and coordinate meeting logistics
  • Provide administrative support including document preparation, filing, scanning, and data entry.
  • Assist with preparation of proposals, reports, and engineering documentation as needed
  • Maintain office supplies inventory and place orders
  • Support travel arrangements and expense reporting for staff
  • Ensure front office and common areas remain organized and professional
  • Assist with special projects and general office coordination

What you will bring:

  • Experience in a front desk, administrative, or customer service role (experience in a construction, architecture, or engineering environment preferred)
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Strong written and verbal communication skills
  • Ability to handle confidential and project-sensitive information with discretion

About Talon Hiring Solutions

At Talon Hiring Solutions, we specialize in connecting talented individuals with companies that value their skills and expertise. We are committed to creating opportunities for growth and success for both our clients and candidates

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