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Library Office Assistant Jobs in California (NOW HIRING)

DTO Law

Litigation/Office Assistant

Redwood City, CA · On-site

DTO Law - Position Overview The Litigation/Office Assistant is responsible for litigation support ... Ensure timely document management of all draft and finalized files in the Litigation Library and ...

DTO Law

Litigation/Office Assistant

Redwood City, CA · On-site

DTO Law - Position Overview The Litigation/Office Assistant is responsible for litigation support ... Ensure timely document management of all draft and finalized files in the Litigation Library and ...

DTO Law

Litigation/Office Assistant

Redwood City, CA

DTO Law - Position Overview The Litigation/Office Assistant is responsible for litigation support ... Ensure timely document management of all draft and finalized files in the Litigation Library and ...

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Library Office Assistant information

What is a library office assistant?

Library Office Assistants are support staff who help ensure the smooth operation of libraries. Their duties typically include organizing and shelving materials, assisting patrons with locating resources, managing library records, and performing basic clerical tasks such as data entry and answering phones. They may also help prepare materials for circulation and support library events or programs. This role is essential in maintaining an organized and welcoming environment for library users.

What are the key skills and qualifications needed to thrive as a library office assistant?

To thrive as a Library Office Assistant, you need strong organizational abilities, attention to detail, and basic clerical skills, typically supported by a high school diploma or equivalent. Familiarity with library management systems, office software (like Microsoft Office), and cataloging tools is often required. Excellent customer service, communication skills, and a collaborative attitude help you effectively assist patrons and support library staff. These skills are crucial for maintaining efficient library operations, accurate records, and a welcoming environment for patrons.

What are some common challenges faced by library office assistants, and how can they be managed effectively?

Library Office Assistants often juggle multiple tasks, including managing circulation desks, organizing materials, and assisting patrons with inquiries. A common challenge is balancing customer service with administrative duties during busy periods. Effective time management, strong organizational skills, and clear communication with team members can help manage these demands. Collaborating closely with librarians and using library management software efficiently also contributes to a smooth workflow.

What is the difference between Library Office Assistant vs Library Clerk?

AspectLibrary Office AssistantLibrary Clerk
CredentialsHigh school diploma or equivalent; some roles may prefer administrative or clerical certificationsHigh school diploma or equivalent; basic clerical skills
Work EnvironmentAdministrative offices within libraries, handling paperwork and schedulingPublic service areas, assisting patrons at the circulation desk
Employer & Industry UsagePublic, academic, and special libraries for administrative supportPublic and academic libraries for patron assistance and circulation tasks

The Library Office Assistant primarily handles administrative and clerical tasks within the library's office environment, focusing on paperwork, scheduling, and record-keeping. In contrast, the Library Clerk interacts directly with library patrons, managing circulation, checking out materials, and providing customer service. Both roles are essential but serve different functions within the library setting.

What does a library office assistant do?

A library office assistant performs administrative tasks such as managing records, handling correspondence, assisting patrons, and organizing library materials. They often use office software and may help with cataloging or clerical duties to support library operations.

What qualifications are needed to be a library office assistant?

Library office assistants typically need a high school diploma or equivalent. Strong organizational, communication, and computer skills are important, and familiarity with library management software can be beneficial. Some positions may require prior clerical or customer service experience.

What would you do as a library office assistant?

A library office assistant performs administrative tasks such as managing records, answering phone calls, assisting visitors, and handling clerical duties. They may also organize library materials, update catalogs, and use office software to support daily operations.

What are popular job titles related to Library Office Assistant jobs in California?

For Library Office Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Library Office Assistant jobs in California look for?

The top searched job categories for Library Office Assistant jobs in California are:

What cities in California are hiring for Library Office Assistant jobs?

Cities in California with the most Library Office Assistant job openings:

Library Office Assistant jobs near you
Infographic showing various Library Office Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, and 4% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution.

Library Assistant I/II - Extra-Help Library Assistant I

Merced, CA • On-site

Merced County, CA
See more jobs at Merced County, CAexternal

$41K - $53K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 4 days ago

Job description

Salary : $41,184.00 - $53,892.80 Annually
Location : Merced County Library 2100 O Street Merced, CA
Job Type: Full-time
Job Number: 2600584
Department: Library
Opening Date: 09/11/2026
Closing Date: Continuous
Bargaining Unit: 03 Admin Support
Examples of Duties
This recruitment is being established to obtain a current eligible list for both Full time and Extra-Help vacancies. Extra-Help are not entitled to county benefits and are limited to a maximum of 25 hours per week. Extra-Help pay is $19.80.
Duties may include, but are not limited to the following:
  • Provide assistance to patrons in locating materials and instructs in the use of library materials, card and on-line catalogs.
  • Process requests for books, or other materials through the Interlibrary Loan system.
  • Explain library rules and procedures.
  • Issue library cards.
  • Processes returned books.
  • Shelves and prepares library materials for circulation.
  • Search for lost or misplaced materials.
  • Research less complex reference questions.
  • Presents programming, story times, tours, and outreach events.
  • Maintain records of materials overdue.
  • Collect fines or fees.
  • Organize and display material.
  • Create and assemble visual aids.
  • May plan and promote special activities and weekly programs such as story time and the summer reading program.
  • May conduct library tours.
  • Identify problems and may take action to correct or refer to superior as needed.
  • May train and/or direct the work of extra-help or work program participants.
  • Operate typewriter, microfiche, computers, and other office machines.
  • Utilize the computer to catalog library materials and maintain the community services information file.
  • Perform copy cataloging of fiction and new editions of books.
  • May utilize computer to make flyers, signs, holdings, lists, overbuys and letters.
  • May keep routine statistical data.
  • May train to initiate correspondence with publishers to resolve difficulties with orders or invoices.
  • Train/Index and maintain special collections including telephone books and documents.
  • May train/assist with library automation projects and the on-line cataloging of materials.
  • Research and assist patrons with reference questions.
  • May keep statistics of daily circulation and other data.
  • May be assigned to the Bookmobile.

Minimum Qualifications
Library Assistant I
Experience:
Two (2) years of clerical experience, preferably including experience in library clerical work. (General college course-work may substitute for the required experience on a year for year basis)
Library Assistant II
Experience:
One (1) year of experience equivalent to that of a Library Assistant I in Merced County.
SOME POSITIONS IN THIS CLASSIFICATION WILL BE SUBJECT TO CRIMINAL HISTORY BACKGROUND CHECKS PURSUANT TO THE HUMAN RESOURCES RULES AND REGULATIONS, SECTION 2, B.
Some positions in this classification may require possession of a valid California driver's license. Employees who drive on County business to carry out job-related duties must possess a valid California driver's license for the class of vehicle driven and meet automobile insurability requirements of the County.
Essential Functions
  • Operate typewriter, microfiche, computers, and other office machines.
  • Communicate effectively with others in person, in writing, and over the telephone.
  • Analyze data, interpret directions, procedures and regulations, and develop appropriate responses.
  • Perform job duties under stressful conditions.
  • Respond appropriately to situations.
  • Maintain confidential information in accordance with legal standards and/or County regulations.
  • Frequent use of depth perception, peripheral vision and color perception.
  • Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
  • Kneel, bend, twist, squat, balance and crawl.
  • Frequent use of hand-eye coordination.
  • Frequent use of data entry device including repetitive hand and arm motion.
  • Frequently lift and move with help, objects weighing up to 35 pounds.
  • Occasionally lift and move with help, objects weighing up to 50 pounds.
  • Normal dexterity, frequent holding and grasping.
  • Regular attendance is an essential function.
Knowledge of:
  • Computer applications for library services.
  • Books, sources, bibliographies, reference materials, and classification systems.
  • Techniques for effective community services.
  • Organization and functions of a public library.
  • Library policies and procedures.
Ability to:
  • Perform a variety of library clerical work.
  • Assists patrons in the use of library facilities and materials.
  • Research and locate library materials using on-line catalog.
  • Establish and maintain effective working relationship with the patrons and others.
Typing Skills:
  • Type at a corrected rate of 40 words per minute from clear copy.

Why Merced County? A message from the CEO
HOLIDAYS & LEAVES
VACATION
10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours).
SICK LEAVE
0.0625 hours sick leave for each paid regularly scheduled work hour. 16 days (130 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria.
HOLIDAYS
Twelve paid holidays annually plus two optional holidays.
BEREAVEMENT LEAVE
Five (5) regularly scheduled workdays.
INSURANCE
HEALTH INSURANCE
Medical Insurance - Merced County offers multiple Medical Plans and contributes towards employee and dependent premiums.
  • Anthem 500 EPO
  • Anthem 1500 EPO
  • Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA)
  • Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA)
Dental Insurance - Delta Dental
  • County pays 100% of the premium for employees and 50% for dependent(s)
Vision Insurance - VSP
  • County pays 100% of the premium for employees and 50% for dependent(s)
DISABILITY INSURANCE
State Disability Insurance (SDI)
Merced County non-management employees are enrolled in the State Disability Insurance Program (SDI). Premiums for this insurance are paid by the employee. This insurance is administered solely by the State, who determines eligibility and payments. Benefit amounts are based on the quarter with the highest wages earned within the base period.
LIFE INSURANCE
County-paid Life and Accidental Death & Dismemberment Insurance
  • Represented Employees $10,000

Voluntary Term and Whole Life Insurance are available - premium paid by employee
RETIREMENT
DEFERRED COMPENSATION
The County offers a 457(b) Deferred Compensation Plan. Employees choose their investment funds and can make pre-tax or post-tax contributions to the plan up to the maximum allowable.
MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION
The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security. The applicable benefit formula is dependent upon your hire date with an MCERA employer; your pension amount will be determined by your age, years of service and final compensation amount.
EXTRA HELP EMPLOYEES DO NOT QUALIFY FOR COUNTY BENEFITS.
EMPLOYEE PROGRAMS
EMPLOYEE ASSISTANCE PROGRAM (EAP)
Anthem EAP services provide up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services.
EMPLOYEE TICKETS, COUPONS, and DISCOUNTS
The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more.
THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY.
For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7356.
01
It is the responsibility of the employee to provide transportation to the worksite. The library has eleven branches located within the following communities: Atwater, Delhi, Dos Palos, Gustine, Hilmar, Le Grand, Livingston, Los Banos, Merced, Santa Nella, and Snelling and one bookmobile. Extra-Help Library Assistants are assigned to work at branches/bookmobile based on business needs. Do you have reliable transportation?
  • Yes
  • No

02
Do you have a valid CA driver's license?
  • Yes
  • No

03
The library uses computers to check materials in/out. Library assistants also assist customers with computer and internet questions. How would you rate your computer/internet skills?
  • Beginner
  • Intermediate
  • Advanced

04
This recruitment is being established to fill both full time and part time positions. Please indicate below all types of work you would be willing to accept:
  • Full Time Only
  • Part Time Only
  • Either Full Time or Part Time

05
Within Merced County Library there are no guaranteed hours for extra-help positions. How many hours are guaranteed to an extra-help employee?
Required Question

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