Legal Assistant Jobs in Michigan (NOW HIRING)

Description

Legal Assistant

Location: Southfield, MI

Key Responsibilities:

Document Production & Formatting

Draft, revise, proofread, and format correspondence, legal documents, client materials, agendas, and binders

Resolve formatting, style, and document consistency issues in materials that have been revised by multiple contributors over time

Prepare redline and comparison documents using Litera Compare

Utilize advanced Microsoft Word features, including styles, tables of contents, cross-references, section breaks, and document organization tools

Assist with document revisions and assembly using HotDocs and other legal technology applications

Ensure all work product is polished, accurate, and ready for client delivery

Binder & File Management

Create, organize, and maintain electronic and physical binders for attorneys and clients

Develop and maintain cross-referenced materials to improve document accessibility and organization

Prepare client-ready binders and presentation materials, often under tight deadlines

Perform digital scanning, document indexing, and electronic file organization

Update and revise binders as client and attorney needs change throughout the life of a matter

Technology & Systems Utilization

Work extensively with Microsoft Office 365, Adobe Acrobat, the firm's document management system, and time and billing software

Convert, combine, edit, bookmark, and organize PDF documents

Maintain accurate electronic and physical records in accordance with firm procedures

Administrative & Client Support

Manage attorney calendars, schedule appointments, and coordinate meetings

Provide administrative support to attorneys, paralegals, and other staff as needed

Organization & Deadline Management

Manage multiple projects with competing deadlines while maintaining accuracy and attention to detail

Communicate key dates and deadlines to attorneys to support timely completion of assignments

Adapt quickly to shifting priorities and time-sensitive requests

Remain organized and composed while balancing frequent updates and fast-turnaround projects

Communication & Teamwork

Communicate professionally and effectively with attorneys, clients, and colleagues

Collaborate with legal assistants and administrative staff to support team objectives and client needs

Maintain confidentiality and provide exceptional service in all interactions

At Foster, Swift, Collins & Smith, we prioritize our employees' well-being and professional growth. We offer:

Comprehensive Benefits: Affordable medical, dental, and vision insurance, company-paid life insurance, short- and long-term disability coverage, and a 401(k) plan

Additional Perks: Flexible voluntary benefit options to address your personal needs

Professional Environment: Work with a collaborative and supportive team dedicated to delivering legal excellence and outstanding client service

With over 100 years of history, Foster Swift serves businesses, municipalities, families, and individuals across Michigan, the nation, and beyond. Our conveniently located offices in Lansing, Grand Rapids, Southfield, and Holland allow us to provide unmatched legal expertise.

Foster Swift is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, veteran status, marital status, or any other status protected by applicable laws.

Join our team and become part of a legacy of excellence. If you meet the qualifications and are excited about this opportunity, we encourage you to apply now!

Requirements

Education

High school diploma required; Associate's or Bachelor's degree preferred

Minimum of two years of experience in a law firm or in-house legal department required
Experience with legal document production, document formatting, or document management strongly preferred

Advanced Microsoft Word skills, including styles, formatting, tables of contents, cross-referencing, and document comparison tools
Experience with Adobe Acrobat and electronic document management systems
Strong proofreading, editing, and grammar skills
Ability and willingness to learn and use legal technology applications, including HotDocs and Litera Compare
Exceptional organizational skills and attention to detail
Strong oral and written communication skills
Excellent time management and prioritization abilities
Ability to manage multiple assignments and deadlines in a fast-paced environment
Flexibility and adaptability to changing priorities and client needs

Demonstrates reliability, sound judgment, and discretion with confidential information
Maintains a high level of accuracy and quality in all work product
Provides exceptional support and service to attorneys, clients, and colleagues

Works effectively and collaboratively with attorneys, paralegals, legal assistants, and staff throughout the firm