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Legal Administration Assistant Jobs in Indiana (NOW HIRING)

The South Bend Clinic

Medical Assistant

Mishawaka, IN · On-site

$16.25 - $20.75/hr

Documentation of all patient care is thorough, objective, concise, and follows appropriate legal ... Perform basic back office skills including medication administration, injections, bandaging, and ...

The South Bend Clinic

Medical Assistant

Mishawaka, IN

$16.25 - $20.75/hr

Documentation of all patient care is thorough, objective, concise, and follows appropriate legal ... Perform basic back office skills including medication administration, injections, bandaging, and ...

Ivy Tech

PT - Assessment Assistant

Terre Haute, IN · On-site

$15/hr

Provide certification, assessment, and distance education exam administration according to ... Fee remission for employees, spouses, and legal dependents. For more information on Ivy Tech ...

Ivy Tech

PT - Assessment Assistant

Terre Haute, IN · On-site

$15/hr

Provide certification, assessment, and distance education exam administration according to ... Fee remission for employees, spouses, and legal dependents. For more information on Ivy Tech ...

Regional Care Group

Medical Assistant

Munster, IN · On-site

$16.53 - $19.83/hr

Essential Function: • Monitor Medication self-administration • Organize medication cabinet ... Legal Issues - understanding of state codes and following standards • Diversity • Computer ...

The South Bend Clinic

Clinical Assistant - ENT

South Bend, IN · On-site

$17.75 - $22.50/hr

Documentation of all patient care is thorough, objective, concise, and follows appropriate legal ... Perform basic back office skills including medication administration, injections, bandaging, and ...

Bsu

Purchasing Assistant

Muncie, IN

$13.80 - $14.95/hr

... legal advertisements from newspaper publications on dates the project comes out in the newspaper ... Associate's degree in office administration or related field. * Administrative experience in a ...

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All JobsLegal Administration JobsLegal Administration Assistant JobsLegal Administration Assistant Jobs in Indiana

Legal Administration Assistant information

What skills and qualifications are needed to be a legal administration assistant?

To thrive as a Legal Administration Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of legal terminology, often supported by a diploma or certificate in legal administration. Familiarity with legal case management software, document management systems, and proficiency in Microsoft Office are typically required. Excellent communication, discretion, and time management skills help you effectively support attorneys and maintain client confidentiality. These skills and qualifications ensure efficient office operations, accurate legal documentation, and reliable administrative support in a legal environment.

Is a legal administration assistant a good job?

A legal administration assistant is a valuable support role in legal offices, involving tasks such as document management, scheduling, and client communication. It offers opportunities for skill development in legal procedures and office software, with typical work hours and a moderate level of responsibility. The job can be a good entry point into the legal field or administrative career path.

What is a legal administration assistant?

Legal Administration Assistants are professionals who provide administrative and clerical support to lawyers, legal executives, or legal departments. Their responsibilities typically include managing correspondence, scheduling appointments, organizing legal documents, preparing court forms, and maintaining files. They play a crucial role in ensuring the smooth operation of a legal office or department, allowing legal professionals to focus on more complex legal matters. Legal Administration Assistants require strong organizational skills, attention to detail, and a good understanding of legal terminology and procedures.

What are common challenges faced by legal administration assistants, and how can I prepare for them?

Legal Administration Assistants often manage a high volume of documentation and must ensure accuracy and confidentiality at all times. Balancing multiple deadlines, handling last-minute requests, and maintaining meticulous organizational systems are common challenges. To prepare, develop strong time-management skills, become proficient with legal document management software, and familiarize yourself with relevant legal terminology. Building effective communication with attorneys and other staff will also help you navigate the fast-paced, detail-oriented environment typical of legal offices.

What is the difference between Legal Administration Assistant vs Paralegal?

AspectLegal Administration AssistantParalegal
CredentialsHigh school diploma or equivalent; some roles may require legal secretary certificationAssociate's degree or paralegal certificate
Work EnvironmentLaw firms, corporate legal departments, government agenciesLaw firms, legal departments, courts
ResponsibilitiesAdministrative support, document management, schedulingLegal research, drafting documents, assisting attorneys

The Legal Administration Assistant primarily handles administrative tasks within legal settings, focusing on organization and support functions. Paralegals perform more substantive legal work, including research and document preparation. While both roles support legal professionals, paralegals typically require more specialized legal training and perform more complex tasks.

How to become a legal administration assistant?

To become a legal administration assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some employers prefer candidates with postsecondary education or certifications in office administration or legal support. Gaining experience with legal documents, office software, and understanding legal procedures can improve job prospects.
What are popular job titles related to Legal Administration Assistant jobs in Indiana? For Legal Administration Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Legal Administration Assistant jobs in Indiana look for? The top searched job categories for Legal Administration Assistant jobs in Indiana are:
What cities in Indiana are hiring for Legal Administration Assistant jobs? Cities in Indiana with the most Legal Administration Assistant job openings:
Legal Administration Assistant jobs near you
Infographic showing various Legal Administration Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant I

Fort Wayne-Allen County Airport Authority

Fort Wayne, IN • On-site

$17.75 - $24/hr

Full-time

Posted 15 days ago

Job description

Duties and Responsibilities

  • Opens and prepares the Administration office for daily operations, maintaining an attractive and welcoming lobby area and greeting guests.
  • Receives and manages incoming calls through the Authority's VoIP telephone system, directs callers to the appropriate personnel, and accurately records and relays messages to ensure timely follow-up and customer service.
  • Prepares, mails and accepts USPS mailing including Certified Mail along with FedEx and UPS package.
  • Manage postage meter operations, including downloading postage funds and installing required service updates. Monitor postage balances along with Accounts Payable to maintain adequate funding in the organization's Reserve Account to ensure uninterrupted mailing operations.
  • Manages the receipt of bid packages, ensuring proper date/time stamping and documentation, and maintains secure custody of bids until distribution to the designated individual.
  • Administer ordinance and resolution numbering systems, ensuring accurate documentation, recordkeeping, and filing of official actions.
  • Maintain files and records related to Board member appointments, reappointments, and terms of service.
  • Coordinate Authority Board and Committee meetings by communicating with Board members, scheduling meetings, and preparing/distributing legal notices, agenda packets, meeting minutes, and related correspondence.
  • Coordinates refreshments and lunch service for meetings, including setup and post-meeting cleanup.
  • Maintains hard copy of violations and alerts Accounts Payable of any past due.
  • Oversees and maintains the Lost and Found program.
  • Uploads and monitors the Public Surplus Auction site for Airport Authority items.
  • Orders and maintains adequate inventory of office supplies for Administration office.
  • Maintains detailed receipt logs for mail and over-the-counter transactions, ensuring accurate documentation, reconciliation, and daily file retention.
  • Scans paperwork into our record retention database for various departments.
  • Manages the Authority's document retention and disposal program.
  • Maintains various office equipment and requests service when necessary.
  • Prepares and distributes reports, documents, correspondence, memos, and mailing lists as needed, while maintaining accurate and organized filing systems for reports, records, and other documents such as Federal and State grant projects.
  • Supports efforts to maintain the Airport Authority's Photo Library.
  • Assist Administrative Assistant II with lease negotiations, renewals and extensions; land purchases and sales; and operating agreement.
  • Manages transportation agreements and renewals on a monthly/yearly basis.
  • Maintains current tenant roster (i.e., airlines, rental car companies, taxi cabs, etc.).
  • Provides support for departmental purchasing functions.
  • Performs other duties as assigned.

Knowledge and Abilities

  • Knowledge of general office administration, records management, and customer service practices.
  • Knowledge of Microsoft Office Suite and standard office equipment.
  • Ability to provide professional and courteous service to employees, tenants, vendors, and the public.
  • Ability to adapt to changing priorities.
  • Ability to organize, prioritize, and manage multiple assignments while meeting deadlines.
  • Ability to prepare, maintain, and process reports, records, correspondence, and related documents accurately.
  • Ability to maintain organized filing systems and ensure accurate record retention.
  • Ability to communicate effectively, both verbally and in writing with attention to detail.

Apply