Leave Absence Fmla Jobs (NOW HIRING)

Introduction This is responsible professional supervisory work administering and coordinating the City's leave absence programs and related accommodation in compliance with federal, state, and policies. Nature Of Work Employees in this class are responsible for overall leave administration and supervision of activities for municipal employees, requiring thorough knowledge of and the ability to apply theories, principles and practices of human resources leave programs including Family and Medical Leave Act (FMLA), Paid Parental Leave, Domestic Violence Leave, Donated Leave, and Leave Without Pay, to include coordination of requests for accommodation and FMLA. Under general supervision, employees perform assignments of considerable difficulty requiring the exercise of reasonable initiative and independent judgement in interpreting and implementing rules, regulations, policies and procedures.

Work is performed in accordance with state and federal guidelines, legislation, accepted practices, existing arrangements, and union contracts with which the municipal government must comply. Requires working effectively and directly with all city employees, including departmental management and the legal department to provide guidance and direction on all aspects of employee leave administration as well as coordinating or completing actions. Work is reviewed while in progress and upon completion through conferences, written reports and results obtained.

Examples of Duties Supervises administration of the City's leave program and staff, including the development of internal procedures and practices. Administers the City's leave of absence programs including FMLA, Paid Parental Leave, Domestic Violence Leave, Donated Leave, and Leave Without Pay for all City departments. Consults with legal department to ensure compliance.

Facilitating the interactive process under ADA. Evaluates medical certifications, documentation, and requests to determine eligibility and compliance with applicable laws and policies. Tracks and maintains accurate leave data within HR systems, monitors deadlines, and ensures timely communications to those involved in the process; ensure accurate reporting as requested.

Monitors changes to federal, state, and local laws and regulations related to leave administration; recommends process improvement and revisions to internal policies and procedures. Develops, revises, and maintains standard operating procedures (SOPs) for all leave of absence. Provides guidance and interpretation to management regarding compliance with FMLA, ADA, and other leave-related policies and procedures.

Ensures confidentiality and appropriate management of employee medical information and records. Prepares correspondence, reports, and coordinates responses related to leave status, extensions and return-to-work processes. Serves as liaison with legal counsel and leadership on complex or disputed leave cases.

Compiles and analyzes data using quantitative and statistical analysis techniques. Instructs employees and supervisory personnel on the various leave policies to ensure compliance with policies and completion of required documents within required deadlines. Partners with departments on return-to-work planning, transitional duty, and ongoing leave management.

Oversees the processing of leave forms to ensure the completion and approval/disapproval as well as the communication with employees and supervisory personnel regarding those results; coordinates the employee election form for continuation of insurance benefits with the Employee Benefit Specialist. Reviews and approves/disapproves requests for employee coverage by the Family Medical Leave Act (FMLA), including compliance with federal requirements regarding notification, employer response forms; logs and reviews approved/disapproved FMLA documents; contacts physician offices when required but in compliance with the FMLA; completes reports as needed. As needed, meets directly with employees to respond to leave administration questions (including pre-leave counseling and Parental Leave) and for processing return to work authorizations (post-leave counseling).

Testifies and participates in reviews of activity, issues, claims, litigation or other activity related to Leave of Absence, Workers' Compensation, and Americans with Disabilities Act as appropriate. Coordinates distribution and collection for employee requests for disability accommodation in accordance with the ADA, including the scheduling of interactive dialogue sessions, coordination with the city attorney's office. and rendering those decisions.

Track trends and provide metrics related to leave activity; consider data to develop recommendations for absence management solutions and policy/procedure adjustments. Coordinates information with the appropriate staff for purposes of tracking all aspects of the leave process and producing the Weekly Critical Leave Report with accuracy; coordinates the communication of information and provides timely and accurate information to the appropriate staff for purposes of monitoring leave usage and compliance with all City of Tampa policies and procedures. Performs related work as required.

Knowledge, Skills & Abilities Knowledge of: labor law, federal and state guidelines, and accepted practices and procedures with particular knowledge of the Federal Medical Leave Act, Workers' Compensation, American with Disabilities Act and other regulations/laws regarding absence management matters; modern public human resources administration, organization and management principles and practices; municipal organization, programs and activities, sources of related information and data; the city's personnel processing system; statistics; effective supervisory techniques. Ability to: compile and analyze data, presenting data needed in a meaningful manner; prepare and submit clear, concise and timely oral and written reports, and present such material in a persuasive and convincing manner; conduct independent research, investigations and study for completing projects; conduct interviews, and analyze and evaluate data collected before and during the interview; establish and maintain effective working relationships with employees, legal staff, officials, labor unions and the general public; accurately interpret and apply related laws, policies/procedures. Skill in: explaining policies and materials to employees, higher level officials, including testimony and presentations before investigators or other hearing officers or appeal boards; public speaking including raining presentations; operation of computers and use of software to include Oracle, KRONOS, Excel, Word and PowerPoint.

Physical Requirements Mostly sedentary, indoors, requires extended use of computer, typing and viewing a monitor. Minimum Qualifications Graduation from an accredited college or university with a bachelor's degree in public or business administration, with emphasis on employee relations and five (5) years of professional human resources experience with a minimum of three (3) years' experience with leave coordination and six (6) months of lead or supervisory experience preferred. or an equivalent combination of education (not less than possession of a high school diploma/GED), training and experience that would reasonably be expected to provide the job-related competencies noted above.

Licenses or Certifications Possession of a valid Florida driver's license required. Examination Evaluation of education and experience. Drug testing is included in all pre-employment processing.

Comments Employees may be required to work rotating shifts, including nights, weekends, holidays and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency. Conclusion HELPFUL HINTS FOR COMPLETING YOUR APPLICATION: Please register before you begin the application process.

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