Lease Administration Assistant Jobs (NOW HIRING)

We hope you're interested in building a home with us. Even if you don't feel that you meet every requirement listed in this job description, we still encourage you to apply.

Overview of the role

Lease Administration Coordinator will be part of the Real Estate department working with the Lease Administration, Tax and Real Estate Legal teams.  Daily tasks include maintaining various lease document tracking reports, opening, reviewing, and distributing mail, scanning, and filing lease documents, tracking lease documents through abstraction process, and other projects as assigned. The individual will work closely with internal and external teams related business licenses and permits. 

Responsibilities

• Act as secondary point of contact for Lease Administration function for internal WSI team members as well as additional contact point for outsourced Lease Administration provider and 3rd party vendor for business licenses.
• Track various applications through signature and submittal processes (annual reports, lease documents, business licenses).
• Provide supporting documentation (lease copies, approval forms, payment support, and other documentation) to auditors.
• Track, code invoices for payment, and distribute checks/payment information.
• Enter/track fully executed lease documents and necessary approval paperwork.
• Manage annual Canada recycling program.
• Use Oracle to track payment information and run payment reports.
• Assist legal team with coding and submitting legal invoices.
•  Maintain and organize legal files - scanning into shared folders, filing original signed documents, and maintaining original approvals, notes, change of business forms in "hard copy" legal files.
•  Various administration tasks to support lease administration team.
• Complete special projects as assigned.

Criteria

• Accounting degree preferred.
• Similar work experience, preferably with an emphasis in business licenses, permits and administrative work.  In addition, candidate will have at least 1-2 years of work experience in a fast-paced corporate environment.
• Well-organized, high attention to detail, responsive to demands with high sense of urgency.
•  Independent worker with ability to manage shifting priorities and deadlines.
•  Ability to communicate both verbally and through written mediums in a clear and concise manner
• Proven ability to effectively interact with multiple teams and various levels of management
• Self-starter, eager, problem solver, creative thinker, adaptable, strong analytical skills.
• Excellent customer service skills and willingness to partner with other team members
• Strong systems aptitude with working knowledge of and strong skills in MS office suite including excel.
• Strong math and written communication skills required. 
•  Knowledge of the French language is a plus.
• Ability to perform work onsite in the (San Francisco, Rocklin, Portland, New York, San Jose) office full-time pending state, local, and Company return-to-work guidance during and after the COVID-19 pandemic.

Our Mission Around Diversity, Equity & Inclusion

We firmly believe that working in a culture focused on diversity, equity, and inclusion spurs innovation, creates healthy and high-performing teams, and delivers superior customer experiences. We will create and nurture a global company culture where we confidently bring our authentic selves to work every day: where the only criteria for advancement are the quality of our work, the contributions we make to our teams and the business, and our ability to lead; and where our individual differences-whatever they may be-are valued, explored and appreciated.

Benefits Just for You

Depending on your position and your location, here are a few highlights of what you might be eligible for:  

• A generous discount on all Williams-Sonoma, Inc. brands  
• A 401(k) plan and other investment opportunities 
• Paid vacations, holidays, and time off to volunteer  
• Health benefits, dental and vision insurance, including same-sex domestic partner benefits
• Tax-free commuter benefits
• A wellness program that supports your physical, financial and emotional health 

Your Journey in Continued Learning

• In-person and online learning opportunities through WSI University  
• Cross-brand and cross-function career opportunities 
• Resources for self-development
• Advisor (Mentor) program
• Career development workshops and learning programs
• Speaker series

WSI will not commence an immigration case or "sponsor" an individual for this position at this time (for example, H-1B or other employment-based immigration).

This role is not eligible for relocation assistance.

Williams-Sonoma, Inc. is an Equal Opportunity Employer. Williams-Sonoma, Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance, or other applicable state or local laws and ordinances.

Our Company
Founded in 1956, Williams-Sonoma, Inc. is the premier specialty retailer of high-quality products for the kitchen and home in the United States. Our family of brands are Williams Sonoma, Williams Sonoma Home, Pottery Barn, Pottery Barn Kids, Pottery Barn Teen, Rejuvenation, West Elm, Mark & Graham, Outward, and GreenRow. These brands are among the best known and most respected in the industry. We offer beautifully-designed, stylish and functional products for every area of the home, including the kitchen, living room, bedroom, home office, closet, laundry room and even outdoor spaces. We've seen some big changes since our first brick-and-mortar store opened more than half of a century ago. What hasn't changed is our passion for high-quality products, functional design, outstanding customer service, and enhancing the lives of our customers and the communities where we operate. Today, we're a multi-brand, multi-channel, global enterprise supported by state-of-the-art technology and some of the most talented teams in retailing - and we're always looking for new energy and ideas.